It is very important to create a digital campus collaborative management platform

With the change of social environment, the goal of how to cultivate innovative talents has also undergone great changes, and the city of colleges and universities as a talent-cultivating center has also changed gradually. In order to improve the core competitiveness, more and more universities choose to use the information means to optimize their own organizational management, of which, China University of Petroleum (in the text referred to as: Shida) is one of the representatives, stone senior leaders realize that to manage a large university organization, choose a suitable for their own collaborative management platform is very important.

Realize the breakthrough of Digital campus. On the way to the digital campus, the school chooses the cooperative platform to better realize the goal of the school management.

Since the Ministry of Education made a decision in October 2000 to build a campus network project, "The word" digital campus "has become the Chaozhou language of the university, as the network center that controls the lifeblood of the stone network to realize the digital campus as its own goal, but the realization of digital campus is a vast project, needs to be phased step-by-step.

According to the interpretation of Digital campus, the overall planning and construction is divided into three-layer structure: infrastructure, campus management, service access layer, and each layer to be built is a big project. The school chooses to take the school management as the digital campus strategic breakthrough, from realizes the Office system, the personnel, the finance, the educational affairs and so on information system implementation and the application starts.

Choose what kind of platform to achieve the campus management of a large number of application needs? Network Center to focus on the collaborative Office software, this is a different from the traditional OA products, it is a heritage of OA products but also in the management of the ideological breakthrough, it not only has the function of traditional office systems can provide a information release , knowledge sharing and collaborative communication platform, the school is determined to choose a collaborative platform that conforms to its own characteristics.

Set up type selection Working group adhere to "0 development"

Stone large selection of successful experience has two: first, the establishment of selection team, the second is to adhere to the principle of 0 development.

At the beginning of the project, the school established a collaborative selection Working group, comprising the Network Center, the rector's office and the Personnel office, which played a crucial role in the overall selection and decision-making process.

The CHENYILU director of the Network Center believes that the most valuable experience of the collaborative management of stone is to identify and adhere to the "0 development", Network Center system Development Section Chief Pang introduced the process, the school at the beginning of the project to consider the customization of development, but very soon to be denied by themselves, They only ask themselves a question: can we put forward scientific requirements for their own development? The answer is: "No", because this is equivalent to the overall development of the school planning, need long-term research, and have excellent research and development control ability, and as a teaching-oriented colleges and universities do not have such ability, So eventually gave up the "custom development" this gaudy dream, and adhere to the "0 development" route.

With a clear direction, the selection team has developed the principle of collaborative selection: one, simple and easy to use, do not need to undergo a long period of training can be used; second, the stability of strong, can not be easily frozen; third, the product is mature, no need to go through two development can be utilized; four, upgrade specifications, can not move to upgrade; Many successful cases, after-sales service in place, six, cost-effective, able to spend the least money to do the most things. Zhiyuan A8 is through such a strict examination before selected.

One thing, director Chen and Mr. Pang still remember, the original software to send them a trial version of the software to let them directly installed on their own server to run, while the other vendors just took the test account on their own server demo, this small detail touched the selection team of all members, Chen said: " It is the far-away software to their products this confidence let them win our trust and respect. ”

Promotion by "point" and "face"

First, a small scope of trial, to obtain the principal office and the personnel Department and other key departments of support, and then large-scale promotion, the stone by "point" and "face" method has achieved good results.

With regard to the application of collaborative platform in the whole school, director Chen of Network Center took some thoughts and thought out a good way of "point" and "face". This "point" is the two key sectors that determine the success or failure of collaborative applications: the Rector's office and the Personnel office.

April 2009 Zhiyuan A8 Trial version began running on the school server, the network Center first. Three months later, the principal's office and the Personnel Department of the small scope of trial, the principal's office and personnel department affirmation.

March 2010, the school held a second-class cadre meeting, the Network Center demonstrated a far A8 of all the functional modules, which opened the prelude to the whole campus training.

May 1, 2010 the president's office issued a notice: Since then the principal office and the various departments of communication between all in A8 Synergy, Stone formally embarked on the road of synergistic application.

As of May 21, less than one months, a total of 1395 registered employees (including temporary workers), the largest number of online 196 people, Daily Online number of 110 to 170 people, already one-tenth people began to use A8 Collaborative management Platform Office, Almost all of the school's six principals became loyal users of far A8.

Simplicity is the absolute truth.

"Why do people like A8 synergy? Because it can not only meet all of our school management needs, but also simple and easy to use." "said director Chen of the Network Center.

Network Center Director Chenyilu

Why is it easy to use? Stone has 11 institutions (department, Department, Center), the existing staff of 1212 people, 724 full-time teachers, 212 professors, associate Professor 222 people, including 148 doctoral instructors, CAS Academician 1 people, Chinese Academy of Engineering 1 People, two academicians 6. These teacher teachers age gap is very large, there are 80 of the Cenozoic, there are middle-aged predecessors, their understanding of information is different, the level of software operation is uneven, but no matter which age section of the staff can quickly learn to A8 the operation of FAR.

"director Chen smiled and said:" The original sales staff said that in 10 minutes to teach a no computer based on the elderly with synergy, we have a bit of doubt, until we have tried to believe that he is not really bragging.

During the interview, Director Chen received a call requesting him to transmit a file, he simply replied: "Synergy Bar", put down the phone he will be skilled to open the long A8, find the "collaborative work" module under the "New" to insert the file into the document, click the flow of a column to select the person to send, Also wrote a few words press the button, the file will be gently loose transmission out, the whole operation took less than a minute, at the same time Chen director of the collaboration desktop pop-up a "read" dialog box. Received the feedback of Director Chen satisfied to the author way: "You see, is so convenient!"

The author asks, "Why don't you use email?" Answer: "E-mail is not sure whether the recipient read the mail, and synergy is not, it's the process is visualized, you send out the synergy if you look at the right side of the process will appear a small eye, if the processing will be a tick, and if the other person replied to your message, will immediately pop-up a prompt box, This kind of function e-mail can realize?

Free collaboration

The experience of Shi da Network Center: The cooperative application in universities should emphasize from the person's point of view, the attitude of service can not emphasize the control.

Colleges and universities are different from enterprises, you can standardize all the work flow, you can use coercive means to the management of the land, in the production of knowledge, preaching to the place, people advocate more is the freedom of thought, if the pure from the control point of view, The advent of collaborative management software seems to have created a paradox with the teachers ' pursuit of freedom of thought, but if you think about it in a different way, you'll agree. Director Chen of the Network Center has found this consistent point, he believes that one of the secrets of collaborative application success is to see it as the goal of "freedom of thought" service, must let teachers understand: collaborative management platform for everyone to bring a convenient service, rather than commanding the shackles.

To the far A8 free temperament precisely conforms to this requirement, all said the product of the software is softness, although there is a rigid process but its design concept is people-oriented, stone teachers are deeply aware of this. Because the A8 is to support the opinions of the repeated shocks, as long as the process of collaboration is not over can be repeated comments, no matter where can carry out the collision of ideas.

And in the free time can coordinate to see the news, look at the bulletin, pay attention to the school environment, to leave or personnel approval also on the synergy, those are bound into a fixed process, fill out a list press a button immediately sent out, save themselves a trip to lead there run ... With the synergy is not only not managed by the feeling and colleagues and leaders to communicate with a lot of convenience, in the eyes of the teachers is not the legendary management platform but a communication position.

Also pleased with the personnel Office and the principal's office, the former personnel department of a pile of forms can now be put into synergy, a fixed process can be quickly collected, approved, the former principal's office issued a notice not only to print on the paper posted on the full play of interpersonal communication function, or call, or mouth, for fear that others do not know, Now have a far A8, as long as the release of news or announcements will be in the lower right corner of the interface pop-up a small dialog box, I do not know.

11 Modules of collaborative application of Petroleum University

Director of the Network Center Chen said: Although the school's collaborative management of the road has just begun, but A8 collaboration platform in the staff has become famous, and the concept of collaborative management is quietly integrated into the school management practice.

Shida use practice to prove that their selection, implementation, promotion, application is successful, with a far-away collaborative management platform to help school management, digital Campus service battle, and China University of Petroleum (Beijing) This experience also undoubtedly to more colleges and universities to provide a form of information construction ideas.

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