The north-South Foreign Trade industry Information management Construction Solution

At present, management informatization has been widely used in the world, and it has become one of the important means to maintain the core competitiveness of enterprises. Foreign trade industry is our country's main economic pillar industry, but also the country's external economic window, it is directly facing the international market and the international peer competition.

With the development of information technology, information management system in foreign trade enterprises as well as in other enterprises have been widely used and developed. At the same time, the maturity of Internet technology and the rise of E-commerce for China's foreign trade in the field of application and development opened a broad prospect.

Problems faced by the management of foreign trade industry

Because of the current domestic foreign trade enterprise information construction level is uneven, information level uneven, often face various management problems:

1. Foreign trade Financial accounting has many characteristics such as currency, accounting complex and so on, so it is difficult to meet the needs of foreign trade enterprises to meet the requirements of general industry accounting software;

2. Due to the large number of foreign trade sectors involved in international trade, while trade involves many countries, policy changes will lead to business uncertainty;

3. In the traditional business process, frequent and changeable quotation calculation and a large number of documents, invoice operations to increase the workload of business personnel.

4. In the traditional manual inventory business processing state will inevitably lead to export business and production of stock links, easy to cause delays or inventory backlog;

5. Due to the highly centralized system of foreign trade enterprises, it makes it difficult for the leaders to conduct business monitoring, while the enterprise decision makers and financial personnel are very difficult to evaluate the customers ' credit, commodity contribution and so on, and increase the company's trade risk. The information communication between the import and export Business department and the financial department is not smooth, and it is easy to cause the financial departments to lose control of the capital flow and flow of the enterprises, and can not play the role of coordination and guidance to the operation. The management examination and approval work also cannot according to the business demand multi-level multi-level setting, easy to cause the enterprise operation monitoring is not strict, to the relevant management organization's data has the very large majority originates from its jurisdiction foreign trade enterprise. But at present enterprise application software and management department application software generally has no direct interface. In addition, because of the system and many other factors, often these related departments of foreign trade enterprises have a certain binding force.

North-South Foreign trade industry Solutions

1. Design idea

-> the north-South foreign trade MIS system integrates many foreign trade enterprise's advanced management experience, designs the standard feasible and the nimble customizable business operation Flow, adapts the business expansion and the management change;

-> adopts the design idea of b/s structure to solve the regional distribution problem of the business;

-> adopts large database such as SQL Server/oracle/sybase to manage the database intensively in the background.

-> provides scalable, extensible application platform to meet business growth needs;

-> uses the advanced query technology to carry on the depth data mining, thus satisfies the management multi-level demand;

-> multi-System seamless connection, offsite with the library, to achieve a true sense of data sharing, to avoid duplication of work, so as to truly improve the operational efficiency of enterprises;

-> Open Data structure, so that the system can adapt to the need for capacity, and can be customized based on the actual business;

-> adopts a unified code system, detailed coding levels, to establish and maintain the internal consistency of the system

-> Application of Open data connection makes the system cross-platform and easy to transplant;

-> provides practical software tools to facilitate the maintenance of system health;

-> In addition to the operating system security solution, provides the right level of shared data security and deep data security (data traceability and consistency) mechanism, supplemented by the network layer of security solutions;

-> the mechanism of establishing the data dictionary;

-> the establishment of early warning mechanism based on digital sensitivity;

2. Functional Features

-> Financial Business Integration Management

-> Standardize business processes

-> clear the functions and responsibilities of the Department

-> strengthening the system of gradual examination and approval

-> Establish a complete customer management system

-> Strengthen trade risk control

-> strengthen capital and logistics risk control

-> data information from time to time dynamic sharing

-> provides scientific decision support data

-> Powerful and flexible customization

-> Scalability

3. Overall framework

According to the situation of information demand in foreign trade industry, north and South companies with years of industry information management experience, the introduction of North-South N6 ERP Foreign Trade Management system, and the system as the basis for the provision of specialized foreign trade industry solutions, the system solution is divided into three levels, to the financial business management system as the core, to the basic information, Based on the system maintenance support system, the control management and data information collection are applied in the process of business operation to realize scientific decision analysis.

System Specific Functional Framework

The main functions of decision analysis subsystem: Manage Report Manager query data statistics

Financial business management mainly completed system functions: Capital position, capital pressure, receipt and payment planning, fund receipt and payment, arrival management, warehousing management, transfer of goods, cost accounting

Budget/plan, contract management, transaction processing, final accounts management, manager audit, company approval, approval by competent authorities, automatic control

Basic information management mainly completed functions: Customer information management, customer credit management commodity information management, commodity industry characteristics management personnel Rights Management

The main functions of system Maintenance Management: basic data management, internal communication System index customization, index association custom interface customization, output document customization, approval process customization, System prompts customization

4, north-South N6 ERP Solution Advantages

After the system enters the business preparation phase, budget management of the business to reduce operational risk, the budget content after approval, the business into the specific implementation phase, operators around the budget sheet for foreign trade business operations, operations around the capital, procurement, sales three main lines, thus forming the business of the flow of information, and in the collection of payments, Shipping and other business links with the capital system, logistics system together to form a capital flow and logistics of a complete closed loop. In order to feed processing trade, system design and processing business management, through goods and other information and procurement, sales business management interrelated. This process design makes the system level clear, operating specifications, and the system covers most of the import and export trade types. can be applied to different types of trade mainly foreign trade companies.

Advantage one, foreign trade company's original information mostly from business data. System through the Basic Information Code table (subject, customer, commodity, etc.) to achieve unified standardization, within the group to conduct unified management. The basic Information Code table exists independently, it is easy to maintain, and convenient for different system calls, the computer automatically generate the corresponding accounting data, the group will be centralized storage of financial information for management real-time query monitoring; The powerful voucher automatic generation function frees the financial personnel from the tedious manual labor. Greatly reduced the number of vouchers, so that financial staff have more focus on the financial management of enterprises;

Advantage two, the foreign trade enterprises most concerned about the internal assessment of the company's functional departments and salesman performance evaluation, the system can be flexibly taken in each module to complete the project profit and loss accounting, contract accounting and departmental staff performance evaluation; In this system, you can provide the following management accounting information to the enterprise at any time: for example, Company, Business Department, the clerk's immediate balance sheet, profit and loss statement, cash flow statement, itemized expense table, account balance sheet, as well as merchandise profit and loss, contract profit and loss, Project breakeven analysis table, Inventory Invoicing analysis table, Accounts receivable aging analysis table. Multi-currency, dolly rate and supplement calculation function, can calculate the capital occupation accurately;

Advantages three, the current account automatic verification method, can solve the large foreign trade enterprises fast, automatic check, advanced pre-check function, to meet the enterprise at any time, dynamic inquiry Current account status, timely aging analysis, rapid issuance of reminders, according to the current account of the estimated date of receipt of the payment of internal early warning control;

Advantages of four, according to departments, projects, contracts, commodities, invoices for a multi-angle sales analysis, strengthen internal control, timely adjustment of commodity structure and business strategy. Timely and accurately reflect the full export tax refund progress information of each invoice, avoid the problem of less refund and more rebate;

The advantages of five, scientific management and capital prediction is every enterprise important, must work, it will directly affect the company's profitability. The system of foreign trade enterprises in the capital of strict and efficient standardized management, the management of funds to control the performance of the unified management of the dispatch, paid use. On the basis of ensuring the safety of capital operation, the company's capital control and forecasting ability is improved, which makes it easy to inquire into capital occupation and capital flow, and reduce unnecessary losses.

Advantages of six, to achieve a unified, real-time, monitoring management objectives. This system provides all kinds of information that can reflect the enterprise's financial condition and operation situation. Its main contents are: Monthly accounting report (balance sheet, profit and loss statement, cash flow statement), fiscal year statements, accounting books and account balance sheets. According to the internal independent account sets of the main financial data reporting group, the formation of new analysis results, combined with remote penetration query, to carry out more rich and efficient financial decision-making. Group internal multiple units of single set of centralized management methods and online reimbursement, online approval combined. Group leaders can monitor the financial status and fund status of Group-owned units in real time and dynamically.

Advantages of seven, the system covers all types of import and export business, a variety of trade types: including Self-import and export, Agent import and export, tender project management, processing trade and import and export process related business. and design the inventory interface and financial interface to ensure smooth enterprise application integration. Many series of products are highly integrated, each system uses the same database, and for some basic information, the use of a unified data table to ensure data consistency. The data of each system can call into each other, and the data of each system will be integrated and used.

Advantage Viii. the system divides import and export trade by customer, commodity, country, region or trade nature. The relevant import and export business will be collected into a form of import and export trade to facilitate the management of a single business contract.

Advantage Nine, as a foreign trade enterprise leadership Examination and approval system is very strict, the system in addition to taking into account the leadership approval function differences, but also take into account the approval amount and the type of approval. Strictly in accordance with from the salesman to the department manager, the general manager of the gradual approval procedures, prevent the responsibility of the confusion brought about by the management.

Advantage Ten, because the foreign trade enterprise salesman's highly centralization system, makes the leadership difficult to carry on the effective business monitoring. The Rights management function in the system can set two types of permissions: Menu permissions and business relation permissions. Menu coarse-level permissions control a Department staff has a menu operation rights. The Business relation Authority establishes the relation according to the department personnel, the business owner, the business operation, not only controls the person to have certain kind of business operation right, but also controls the person may carry on some kind of business operation right for others. Thus strengthening the enterprise supervision.

Advantages of the system to provide early warning definition function, through the collection system of certain events, to provide early warning to relevant personnel.

Advantage 12, the system of logistics management is not only the flow of goods, it also includes the flow of goods in the process of information management. Mainly include stocking, shipping, inspection, arrival, non-zero inventory management, zero inventory of access to the library, related to the automatic generation of financial vouchers.

Advantage 13, the important component of the foreign trade-the money payment link and its management constitute the capital flow. Its management is according to the fund demand and the capital return forecast, the liquidity carries on the department quota management, through the internal bank carries on the capital use the penalty, the loan, the deposit processing, in order to reduce the capital use cost, the scientific reasonable use fund. The contents of fund management include: strict payment examination and approval system, use plan, payment forecast, advance collection management, receipt plan, liquidity management, credit credit line management, acceptance Bill amount management, etc.

Advantage 14, the information flow in the system is composed of the basic information of customers, goods and transactions, and the collection, management and utilization of these resources. In particular, the management of basic information data, such as customer and commodity, adopts strict control means to realize adequate resource sharing. All kinds of information generated by the business can be fully analyzed and utilized.