Problems in the calculation of work hours in project management

Problems in the calculation of work hours in project managementBackground

1. Why does the project always fail to meet deadlines?
2. Why is the schedule repeatedly delayed?
3. Are employees not working hard enough?
4. Where did the time go?

The problems facing

The general problem is that we still use the evaluation model of industrial age to do the work efficiency of knowledge workers. If the productivity of workers per hour is basically consistent, it is reasonable to pay attention to the length of their work. For repetitive labor, this model of evaluation may indeed work, but it does not apply to knowledge workers.

Where did the work go?

According to a typical U.S. office worker, you can only complete 90 minutes of truly meaningful work per workday.

Most of the rest of the day is wasted on distractions such as reading news, surfing the web, socializing with coworkers, snacking, drinking coffee, flipping through newspapers, dealing with irrelevant emails, unnecessary procrastination, playing games, daydreaming, etc. More than that, American office workers are among the most efficient people in the world. In many other countries, the actual work done by people is even less everyday.

Toilet, tea room, smoking

• Toilets, the gender differences and size, the average 10-15 minutes, no comments it? So, at least two times a day?
• Tea room, wash cups, tea, clean tea residue, encountered at the same time also need a few words of greeting. It takes 10 minutes? At least four times a day, huh?
• Smoking, I do not smoke is not clear, but see the company's cigarette friends smoke, have fun. 20 minutes, would you?

Look at the mail, write the Mail

I hate the bulk of the mail, or will not be related to the mail cc to me. It is a waste of time to read these unrelated emails, and you are not sure that the email will be relevant to you and can only be read individually. Writing e-mails is a waste of time, and it's a waste of time to write emails to the leader by two, pay attention to the wording and tone. It takes at least 30 minutes to read the message and 1 hours to write the message

Communication

Many enterprise organization structure level leads to the communication is not smooth, increases the communication cost, the work hour internal friction. Companies should provide open communication to their employees, not layers.

Check Information

The information is not wasted hours, ax. But the information is checked, the problem does not solve the work is consumed.

Unrelated meetings

China is a meeting is you a sentence of my advice, most can not be implemented. A lot of irrelevant meetings to take you to the audit. The general meeting time is about 2 hours.

An unnecessary act of procrastination

Staff delay time There are many reasons, not necessarily employees, many of the problems caused by the enterprise, so the enterprise itself to find the reason, do not blame for staff problems.

Private time

• Look at the phone text messages, answer the messy phone (buy insurance, loan, sell the house, head self-financing, fraud)
• , Circle of Friends
• Watch the news, play the game

These are just a rough list of some of the factors that affect working hours, but more than that, there are more factors that can occupy hours.

How to improve the problems faced

The age of merely work is over, and we should pay more attention to employee outcomes.

European and American companies as far as possible to provide employees with the best work, flexible working hours can even Soho office, not to let employees enjoy, but let employees maximize output.

Goal management, value management is better than time management.

I think project management should be called Project Service, project service can describe the role of project personnel more.

The longer the employee really gets into the job every day, the more output, and the most important thing to do is to have a really meaningful job.

How do I calculate project hours?

Project management typically uses 8 hours per day, 40 hours a week to calculate hours.

The main problem of project extension is that time calculation is unreasonable, and project work cannot be linked with 8 hours working system.

The 8-hour working system only requires employees to work within 8 hours.

Employees are not robots, and cannot work for a moment in 8 hours.

So minus the toilet, pantry, smoking, handling work mails, replying to work instant messages, opening useless meetings and so on, how many hours of real meaningful work is left for the staff?

So I think the conservative calculation, the project hours should be calculated 6 hours or even 4 hours.

Author

Chen Jingfeng, nickname Netkiller, English name Neo "Netkiller series Codex" ebook author, readers QQ Group: 128659835, personal website: http://netkiller.github.io/

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Issues in work calculation in project management