How to Write professional business letters?

The basics of good business letter writing are easy to learn. the following Guide provides the phrases that are usually found in any standard business letter. these phrases are used as a kind of frame and introduction to the content of business letters. at the end of this Guide, you will find links to sites that give tips on the difficult part of writing successful business letters-arguing your business objective. by using these standard phrases, you can give a professional tone to your English business letters.

The Start

Dear personnel director,

Dear Sir or Madam: (use if you don't know who you are writing)

Dear Dr, Mr, Mr, Miss or MS Smith: (use if you know who you are writing to, and have a formal relationship-Very importantUse MS for women unless asked to use Mrs or Miss)

Dear Frank: (use if the person is a close business contact or friend)

The reference

With reference to your advertisement inTimes,Your letter of 23 rd March,
Your phone call today,
Thank you for your letter of March 5 th.

The reason for writing

I am writing to inquire about
Apologize
Confirm

Requesting

Cocould you possibly?
I wocould be grateful if You cowould

Agreeing to requests

I wocould be delighted

Giving bad news

Unfortunately
I am afraid that

Enclosing documents

I am enclosing
Please find enclosed
Enclosed you will find

Closing remarks

Thank you for your help please contact us again if we can help in any way.
There are any problems.
You have any questions.

Reference to future contact

I look forward...
Hearing from you soon.
Meeting you next Tuesday.
Seeing you next Thursday.

The finish

Yours faithfully, (if you don't know the name of the person you're re writing)

Yours sincerely, (if you know the name of the person you're re writing)

Best wishes,

Best regards, (if the person is a close business contact or friend)

Sample letter

Here is a sample letter using some of these forms:

Ken's cheese house
34 chatley Avenue
Seattle, WA 98765
Tel:
Fax:
Email: kenny@cheese.com

October 23,200 6

Fred Flintstone
Sales Manager
Cheese specialists Inc.
456 rubble Road
Rockville, il

Dear Mr Flintstone:

With reference to our telephone conversation today, I am writing to confirm your order for: 120 x cheddar deluxe Ref. No. 856

The order will be shipped within three days via UPS and shocould arrive at your store in about 10 days.

Please contact us again if we can help in any way.

Yours sincerely,

Kenth beare
Director of Ken's cheese house

More detailed help with business letters

If business letter writing is important to your career, I 'd consider purchasing 3,001 business and Sales letters. this reasonably priced package provides templates of English business letters for just about any business situation imaginable. for more detailed help with standard business writing skills, I highly recommend these business English books.

Here are some other basic business letters which you will find useful for typical English Business corresponsor.

Making an enquiry

Replying to an enquiry

New Account Terms and Conditions

Basic business letters

Writing a cover letter when applying for a job

Using e useful phrases and proper language use in these business English articles:

Introduction and example meeting Dialogue

Phrase reference sheet for fig in a meeting

Phrase reference sheet for running a meeting

Formal or informal? Appropriate language in business situations

Basic Business resources

Interview basicsfinding the right jobwriting your resume

Business Language

Leading a meetingparticipant ipating in a meetinguseful Business English

Business vocabulary

Business and commercial cial letters-core vocabularybanking and business abbreviationsbanking and stocks-core vocabulary

Related Articles

• Business Letter Writing Basics
• How to Write a business letter in English
• Career English learner resources at ESL about
• Business Letter Writing basics-opening an account
• Business Letter Writing basics-writing a sales letter

Guide since 1997

Kenth beare
ESL Guide

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