Why enterprises need Cnskype work together

First, why do enterprises need a perfect office system?

If you run a business, only a few employees, all in the same office location, using your intelligence, even if you do not have a collaborative management software you can well manage your team, your business.

When companies start exploding, when you have a variety of offices at home and abroad, employees and businesses start to stay away from you. As the boss or top management of your business, you may want to find a way or a way to help you solve or answer the following questions:

What are the operating conditions of each branch? Is the entire enterprise group functioning well and healthy?

What is the progress of some of the key transactions/operations scattered across the various branches?

Do you have any problems that require timely guidance?

What is the current management team? Can you adapt to market changes?

Management, is it an incentive group?    What is the cohesion and ability of the whole team? How is the middle management team building? In Management, successors?

Second, the enterprise development will produce problems:

1, enterprise development to a certain stage, can not rely on the leadership charm or system or culture to support enterprise progress;

2, the enterprise organization is large and loose, so that the overall operation and development out of control, development goals can not be easily achieved;

3, the Enterprise management system is complex, the process operation is cumbersome, difficult to implement real;

4, the knowledge is scattered, the tacit knowledge is difficult to transform and the use, the staff is always in the blind search information process;

5, the business process has no way to control, the potential sales opportunities always with the loss of personnel and disappeared;

6, the enterprise has made a strict budget, but the expense has not been able to control;

7, enterprise organizations before, between departments, between personnel, there has been no broken barriers, communication and collaboration can not be launched;

8, the Enterprise executive power system gradually weakened, the core competitiveness decline, staff and organizations can not co-development.

Three, the firm conditions of Office system construction:

For an enterprise, the employee of the enterprise is the fundamental of its survival, the personnel of different roles have different authority and deal with different affairs. Accordingly, they are concerned about the problem is individual, a good Office system, can provide different people with the information they need anytime, anywhere, for the enterprise staff to provide a collaborative work platform, to achieve the ultimate goal of reducing costs and improve efficiency of enterprises.

For enterprise management, an Office system that can effectively monitor the operation of the Enterprise, coordinate various enterprise resources, analyze the operation status of the enterprise and assist the correct decision-making is needed to establish an internal staff and external partners to complete the knowledge accumulation, sharing and innovation of the collaborative Office system.

For ordinary employees, a personalized personal work interface is needed to share knowledge, communicate with other departments in the enterprise, work together on various issues, and assist me in developing an Office system for personal work plans.

For IT managers, a scalable, highly customizable, feature-deep, application-integrated Office system that solves "silos" and eliminates the need for repetitive, maintenance-friendly office systems.

Four, Cnskype for business can solve the problem:

1. Unified Information Publishing Platform:

As the company in the daily operation and management of the need to upload and release all kinds of documents, at present with the company's development and growth, each branch, project department and foreign agencies set up in various places, and all the relevant work in the past is through the traditional manual printing, manual delivery, sending faxes and other ways. In this way, the daily company file upload release is relatively low timeliness, the workload is large, the overall efficiency is not high and there are high office costs.

Cnskype for Business Solution: Establish an internal unified information publishing platform.

The company's news, announcements, notices and other information are unified through the Cnskype for the business platform for targeted publishing, users can be within their purview to view their relevant information. At the same time can be combined with mobile phone messages to some important information timely release.

(such as meeting notice, the person receiving the message can reply to the system by SMS to confirm, to avoid the situation where the notification is not in place).

In addition to the daily business management work, the company also needs to work on the party to establish a separate dedicated portal page. Under its classification, such as "Company Party Building", "trade union work", "Green garden" and "Discipline inspection window" and other columns, through the content of the timely update and rich, can be quickly and easily to the grassroots organizations to transfer relevant information and knowledge.

2, Communication and record archives:

At present, inter-agency communication is mainly through the telephone, mobile phone messages, QQ and other means of communication, there is no perfect platform to easily save and quickly query the history of historical communication records, the subsequent confirmation of the lack of basis for information.

Cnskype for Business Solution: Establish a unified communications platform.

Cnskype for Business provides internal communications, internal mail, external mail, SMS and other communication channels to build a perfect internal communication platform. Head Office and branch, project department can be unified on the above for communication, and can always view historical communication records.

3, internal approval and mobile instructions:

At present, the internal approval of the company is the traditional manual delivery check batch way. This traditional approach requires the delivery of various check batch documents to each relevant leader in turn to check batch. Second, the company has branch offices, Project department, so the office scattered, coupled with the company's leadership because of the need to travel frequently in the field, it will inevitably appear check batch not timely, information asymmetry and lead to work delays.   Therefore, the company needs an effective platform to solve the problem of remote approval. Cnskype for Business Solution: Establish a unified approval platform.

Cnskype's powerful Internet-based forms and workflow engines provide comprehensive support for cross-region approvals. Cnskype for business will first comb and investigate the company's internal workflow, and then, according to the research documents confirmed by the two parties, will be required to lead the approval of internal instructions, document flow, contract approval and other transaction processing forms and processes in Cnskype for The corresponding configuration in the business system to achieve "standardization, paperless, electronic and automated process approval". Branch offices and project departments can be implemented on the same platform. Leadership even if traveling in the field can also be logged in the system for the approval of relevant documents. At the same time, Cnskype for business provides WAP approval function of mobile phone, when the leader is not convenient to the Internet can also through the mobile phone WAP function login Cnskype for business to complete the approval, greatly improve the leadership of the approval efficiency, real mobile office.

4, the Company's document management:

At present, there is no perfect system for document management in the company, the file sharing and utilization is not high, and the management of electronic is not realized.

Cnskype for Business Solution: Establish a unified document management platform.

Cnskype for Business provides comprehensive document management and query capabilities to manage the company's documents in categories (such as the company's project contracts, drawings, various types of controlled documents, etc. can be centrally managed), and to achieve rapid query. For document security, Cnskype for business also provides a comprehensive set of permissions that can be managed for departments, posts, and specific people, and only those with the appropriate permissions can view the document. This can greatly improve the confidentiality of the file and avoid the access of non-authorized personnel, but also eliminate the daily cumbersome document borrowing work, improve work efficiency.

5. Project Collaboration:

For some temporary work that has been initiated temporarily or for some projects within the company that require multi-sectoral collaboration to participate in the discussion, the traditional approach is done through the convening of various departmental staff meetings. However, this method is not efficient and the timing is not flexible, while the progress of the project and communication situation is not a historical record can be found, the experience of recurring repetitive work can not be very good knowledge and experience of precipitation.

Cnskype for Business Solution: build a collaboration platform

For some projects which require the participation of different departments and people from different positions, the project team can be set up temporarily.

Communicate the project progress in real time, and the project related documents, contracts, drawings, etc. can be uploaded to the project collaboration area, the project team members can express their views according to the project situation. At the same time, the project communication situation in the project after completion can be as a project experience and knowledge to save to the document library, as the company's knowledge of the precipitation, conducive to future use and reference.

6, Project reporting aspects:

The current project reporting method is mainly the following project department head to the agency reporting and regular submission of the Project progress report form, production value schedule, etc., such efficiency is not high, not at the time, but also not standardized, considering the company has a large number of projects, to establish a project reporting platform, so that the company leaders timely understanding of the progress of the project.

Cnskype for Business Solutions: Building a unified project reporting platform

Through the product two times development, combined with the company's project reporting system, in the system to build the project report ledger module. According to the different project person in charge to fill in the project Report form regularly, submit to the relevant person responsible for the audit, can be automatically summarized by the system and statistical data, generate real-time project summary table (including the project start time, plan end time, actual start time, actual end time, project Total Price, Changes after the total price, the return of the month, the cumulative return, the completion of the progress of the percentage and whether or not closed information. The company has the relevant query authority of the leadership after entering the project reporting module, you can intuitively understand the progress of the project and the completion of the project.

7. Financial statements:

Financial irregular will be in accordance with the requirements of the leadership, submit the relevant financial statements, and sometimes the leadership will also be temporarily to view the financial statements, financial requirements for the temporary submission of the relevant financial statements need to be collated and consulted for a long time.

Cnskype for Business Solution: Establish the financial reporting portal.

A, according to the actual management needs, financial staff regularly put the relevant financial statements into the financial document library, the system will automatically publish and actively push the file to the financial reporting portal. With financial reporting portal access to the leadership can be timely and clear understanding of the company's financial situation.

b, through two development, on the system to build a financial report query module. Through the financial statements module in the background of the system automatically connected to the financial server (existing financial management software), to achieve automatic retrieval of report data and summary. The company's relevant query authority of the leadership in the financial reporting module, can also be timely and clear understanding of the company's financial situation.

V. Application and value of Cnskype for business:

Enterprise level: The evolution of enterprise management in the development process of hair styles follow from the rough management-fine management-the process of simplifying management. In the initial stage of the enterprise, it is based on the human will as the core, with the leader's will as the core, and the rough management stage driven by the high-level; At the stage of enterprise development, it is to take system control as the core, and the fine refinement management stage from the system. With the gradual expansion of enterprises, the enterprise develops to the A simplified management stage with a cultural pull.

In the process of management evolution, enterprises need to face such issues as unclear system understanding, lack of basic process execution tools and so on, such as the problem of enterprise operation, such as incomplete information sharing, lack of knowledge transfer sharing platform and other information sharing and transfer levels; cross-departmental work coordination is difficult, Lack of a unified work communication platform and other personnel assistance issues. This series of problems can only be solved by means of effective tools.

No matter what stage in the development of the enterprise, all need to use the information tools and software to solve the problems within the enterprise, that is, "enterprise internal Control" problem, in the special economic situation, mining and use of enterprises have all kinds of resources, To control the cost of enterprises in all aspects of reducing unnecessary expenditure is the priority of enterprises to solve the problem. Achieve the goal of enterprise management with Cnskype for business, reduce the loss caused by personnel loss, carry out task tracking, control cost and budget, realize the electronic document, transform the working mode as the core, make the data centralized, easy to analyze and manage, realize the online office, Take efficiency as the core, quickly find customers, promote internal communication to accelerate the response, promote collaboration to improve the quality of work, network, mobile office can save time, to achieve system norms, to improve the implementation of the core, so that the system to avoid risk, using standards to improve efficiency, through implementation to identify problems, promote the overall promotion of enterprises, To enhance enterprise efficiency as the core, so that customers more satisfied, more efficient staff, business management model more standard, lower management costs, expand faster. Cnskype for business enables enterprises to improve efficiency and reduce costs in difficult times of economic crisis, saving manpower, material resources and financial resources.

Staff level: Employees are concerned about these four aspects, corporate culture, value realization and identification, learning and growth, pay and benefits. Without one, your employees are likely to leave your business, because no one likes to stay in an atmosphere that they don't like, and no one likes to stay in a company that can't be recognized, especially when you're contributing a lot to the business, but nobody recognizes it. But as soon as you do something wrong, someone will criticize you. If your business lacks a corporate culture that everyone agrees on, and you can't give it to employees in time, you may need to be aware that perhaps their departure will be something sooner or later. So how to let management focus on the company's key four latitude, but also can pay attention to the staff of four latitude. The responsibility of the Cnskype for business system is here. In this Internet virtual society you can feel that you have a lot of colleagues around you struggle, when you have difficulties, you can always find someone to assist you, just like cnskype for business employees often say a word to customers, although you are facing cnskype for A consultant to business, but behind our backs there are 100 advisors who support me and my back is a powerful cnskype for business. Therefore, the culture of the enterprise is not hanging on the wall, or relying on consulting companies to give guidance, not by a few expansion of training can be completed, he needs to rely on a long-term process, as well as a good carrier. Cnskype for business is a good carrier, it can not only provide a common let them break the limits of time and space, work together, share together, struggle together, but also the staff to show their best platform, because you in Cnskype for Any trace that you have done in the business system, your leader, your management or even your boss can see that it's just a plan, a document.

Six, the advantages of Cnskype for business are:

1, maturity: Cnskype for Business Cooperative Office system is a set of mature, powerful and can be customized according to the needs of customers personalized speech software system. Software maturity avoids development risks.

2, Short cycle: Office system implementation cycle is short, because we are mature products. The implementation cycle is short to ensure that the project succeeds and results within the first time.

3, Extensibility: Openness and Extensibility: can provide interface and other systems integration, and can provide support users two times development, merger of some existing project management and financial management system, to meet the company's internal multi-system integration, import function.

4, cost-effective: from our mature products and cost advantages: Mature products can bring many low cost advantages: Low implementation costs, low maintenance costs.

5 Ease of Use: the interface structure is clear, the maximum close to the user's usual habits.

Why enterprises need Cnskype work together