Basic elements of Windows SharePoint Services (list, library, and website)

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List Introduction

A list is a collection of information in which an organization can store, share, and manage information. For example, you can create a registration worksheet for an event or track a workgroup event on the calendar. You can also host discussions on the discussion board.
Simply put, it is similar to a table in data.

List type

The list type you use depends on the type of information you share:

NotificationYou can use the notification list to share news and status and provide reminders. In notifications, images, hyperlinks, and formatted text can be enhanced.

Contact
You can use the contact list to store information about people and groups that work with you. If you use an email or
Windows SharePoint Services 3.0Compatible Contact ManagementProgram, You can view and update in other programsSharePointContact in the website. For example, you can updateOffice Outlook
2007List of all suppliers in your organization. The contact list does not actually manage website Members, but can be used to store and share contacts of an organization, such as a list of external vendors.

Discussion board The discussion board provides a centralized location similar to newsgroups for storing and recording team discussions. If the Administrator has enabled the list on the website to receive emails, the discussion board can store
Email discussion of email programs. For example, you can create a forum for new product release in your organization. If you are usingWindows
SharePoint Services 3.0Compatible email programs can view and update the discussion board even if they work in other programs.

Link  The link list storesIntranetAnd other resources. For example, you can create a list of links to the customer's website.

Calendar
Use calendar for all team activities or special events (such as company holidays. Calendars provide visual views similar to calendars or calendars for group activities such as meetings, social activities, and all-day activities. You can also follow up with specific
Important events of teams with irrelevant time intervals, such as the deadline or product release date. If you are usingWindows SharePoint
Services 3.0Compatible email or calendar programs, even if you work in other programs, you can alsoSharePointView and update the calendar on the website. For exampleSharePointCalendar andMicrosoft Office Outlook 2007The calendar is compared and updated
Microsoft Office Outlook 2007View the two calendars side by side or overlap.

Task  Use the task list to trace the project and other To-Do events of your group. You can assign tasks to people or track the status and percentage of completed tasks during task execution. If you are usingWindows SharePoint Services 3.0Compatible email or task management programs can be viewed and updated in other programsSharePointTasks in the website. For example, you can create a task list for the budget process of your organization, and thenMicrosoft Office Outlook 2007To view and update the list and other tasks.

Project TaskTo store information similar to the task list and provide an intuitive view or Gantt chart with a progress bar, use the project task list. You can track the status and percentage of completed tasks during task execution. If you are usingWindows SharePoint Services 3.0Compatible email or task management programs can be viewed and updated in other programsSharePointProject tasks in the website. For exampleSharePointCreate a task list on the website to identify and assign work to create a training manual. Then, you canMicrosoft Office Outlook 2007To track the progress of the Organization.

Problem tracking  You can use the issue tracking list to store information about specific issues (such as support issues) and track their development. You can assign questions, classify them, and associate problems with each other. For example, you can create a problem tracking list
Manage customer service problems and solutions. You can also post a comment each time you edit the question, and create a record of the comment without changing the original description of the question. For example, a customer service representative can record every step and result performed to solve the problem.

InvestigationSurveys are used to collect and edit feedback (for example, employee satisfaction surveys or quizzes ). You can design questions and answers in different ways to view the feedback overview. IfWindows SharePoint Services 3.0OrWindows
SharePoint Services 2.0Compatible workbooks or database programs, you can export the results for further analysis.

Custom Although you can customize any list, you can start with a custom list and then only customize the settings you specified. If you have installedMicrosoft Windows SharePoint Services 3.0(Or
Windows SharePoint Services 2.0),Windows Internet
ExplorerAndMicrosoft WindowsCompatible workbook programs, you can also create a workbook-based list. For exampleMicrosoft Office Excel 2007To store and manage contracts with suppliers.

 

Database Introduction

A library is a location on a website where files can be created, collected, updated, and managed with group members. Each database displays a list of files and important information about these files to help people use these files to work collaboratively. Several
To customize the database. Allows you to view, track, manage, and create documents. You can track versions, including the number and type of versions, and you can view the users of the document before the document is approved. You can select from several database types, depending on the file type to be stored and how you plan to use these files. In short, it is the container for file management.

Database Type

The type of the library used depends on the type of the file you shared:

Document Library:Document libraries are available for many file types, including documents and workbooks. You can store other types of files in the document library, although some file types are blocked for security reasons. When you useWindows SharePoint ServicesFor compatible programs, you can create corresponding files from the library. For example, the marketing team's planning materials, press releases, and publications all have their own libraries.

Image Library:To share a set of digital images or images, you can use the image library. Although images can be stored in other typesSharePointLibrary, but the image library has many advantages. For example, from the image library, you can view the image as a slide show, download the image to your computerWindows SharePoint ServicesAllows you to edit images using compatible graphics programs. If your team reuse a large number of images (such as logos and company images), or if you want to store pictures of team events or product releases, consider creating a picture library.

WikiWebpage Library:To create a connectedWikiSet of web pages, availableWikiWeb library.WikiAllows multiple people to collect routine information in a format that is easy to create and modify. You can add images, tables, hyperlinks, and internal links to your library.WikiWebpage. For example, if your team creates a projectWikiWebsites that store tips and tips on a series of interconnected web pages.

Form Library:If you need to manage a group based onXMLBusiness form, you can use the form library. For example, your organization may want to use a form library for billing reports. Set the form libraryWindows SharePoint ServicesCompatibleXMLEditor orXMLDesign procedures, suchMicrosoft Office infopath.

 

Website Introduction

Lists and libraries are stored on the website. A website is a set of related webpages. A working group can process projects, hold meetings, and share information on the website. For example, a working group may have a dedicated website for storing calendars, files, and lists. Detailed information about the website. Simply put, the concept of a website is the same as what we generally understand. Both the database and list are raw materials.
PassWebpartTo manage them, and then combine them into various pages, and combine different pages into websites.

Website template

Windows SharePoint ServicesProvides the following collaboration templates that can be used to create a new website.

Workgroup websiteSelect this website template when you want to create a work group that can be used to create, organize, and share information. This template includes the document library and basic list, such as "notification", "calendar", "Contact", and "Link ".

Empty websiteWhen you want to create a web page that contains the blank homepage you plan to customize
Select this website template. You can useWindows SharePoint ServicesCompatibleWebDesign Procedures (suchMicrosoft Office Sharepoint
Designer 2007.

Document Workspace websiteSelect this website template when you want to create a website that can help the Working Group members work with documents. This template provides a document library for storing major documents and supporting files, a "task" list for assigning to-do items, and a "Link" list for document-related resources.

WikiWebsiteSelect this website template when you want to create a website in which users can quickly and conveniently add, edit, and link webpages.

Blog websiteSelect this website template when you want to create a website where users can post information and allow others to comment on this information.

Basic Meeting Workspace websiteSelect this website template when you want to create a website that helps you plan, organize, and track meetings with other members of the Working Group. This template includes the following list: "Goals", "Participants", "Agenda", and "document library ".

Empty Meeting Workspace websiteIf you want to create an empty Meeting Workspace website that can be customized according to your requirements, select this website template.

Website of decision Meeting WorkspaceSelect this website template when you want to create any decisions that are suitable for reviewing documents and recording meetings. This template includes the following list: "goal", "Participants", "Agenda", "document library", "task", and "decision ".

Social Conference workspace websiteSelect this website template when you want to create a website that helps you plan and coordinate social networking. This template includes the following list: participants, instructions, mandatory items, discussions, and image libraries ".

Multi-page conference workspace websiteSelect this website template when you want to create a website that provides all the basic content for planning, organizing, and tracking multi-page meetings. This template contains the following list: "Goals", "Participants", "Agenda", and two blank pages customized according to your requirements.

Add content

AvailableWebThe browser adds a project to the list and a file to the library. You can alsoWindows
SharePoint ServicesFiles in compatible client programs are saved to the library. For exampleWordDuring work, you canMicrosoft Office WordSave the documentSharePointIn a library of the website.

If the incoming or outgoing mail function is enabled on the website, the list and library can also use the email function. You can set some lists (such as calendars, notifications, blogs, and discussion boards) to allow users to add content by sending emails. You can set other lists (such as task and problem tracking lists) to send emails to users when assigning projects to users.

 

Manage and use content

Organization list

The list of organizations can be processed in multiple ways, so that your workgroup can process the list in the most efficient way. For example, you can use a view to help specific departments find the information they are most interested in, including the tasks with the highest priority and all projects assigned to each person. You can also add folders to the list. There are some functions that can help your working group efficiently create and manage list projects across multiple lists. For example, you can create a column that provides information about a list item and share it with other lists.

Organization Library

How to organize files in the library depends on the needs of the group and the preferred method for storing and searching information. Creating certain plans helps you set the structure that best fits your organization. For example, if you want a file to be available in multiple libraries, you only need to copy the file to other libraries on the website. If the file is changed, the system will prompt you to update it. You can also use the list functions (such as views and folders) to help manage information.

Version tracking

You can set the list or database to the trail version. In this way, you can restore the version to a previous version when an error occurs or you need to view the version history of the change. When version tracing is performed, the project or file and its attributes are stored.
. In this way, you can better manage the modified content and even restore it to a previous version (when an error occurs in the current version ). Version Control is useful if several people work together on the project, or if the information is processed in several stages after development and review.

List items of all default list types (including calendar, problem tracking list, and custom list) and all file types that can be stored in the Library (includingWebParts page) can all use version control.

 
Manage workflows

By implementing specific business processes for documents and projects on the website, workflows help people collaborate to process documents and manage project tasks. By using workflows, the entire Organization can follow a unified business process, and through management features
Determine the tasks and steps involved in the business process to improve organizational efficiency and work efficiency. This allows the person who executes these tasks to focus on their work without considering workflow management. 

By managing and tracking human tasks related to general business processes (such as project approval or document review), workflows can reduce the cost and time required to coordinate these processes. For example, an organization can create and deploy basic custom workflows to manage the approval process for draft documents in the document library ..

SPSIs a tool used to create templates.The rest is to follow the Business RequirementsSelect or develop different templates to combine the above raw materials. This is the currentSPSApproximate image(ContactSPSTalent1Week...)