Exclude mail merge Recipient records in Word 2010

When you make a mail merge in a Word 2010 document, you often have to selectively select recipients, which requires you to exclude specific recipient records, as described in the following steps:

Step 1th, open the Word 2010 document window and switch to the mail ribbon. Click the Edit recipient list button in the Start Mail Merge group, as shown in Figure 2011080305.

Figure 2011080305 Click the Edit recipient list button

Tip: If the Edit recipient list button is not available, you need to click the Select Recipient button in the Start Mail Merge group and select the appropriate recipient list (refer to the Edit recipient list in Word 2010 document).

Step 2nd, open the Mail Merge Recipients dialog box, deselect the recipients to exclude check box in the recipient list, and click OK, as shown in Figure 2011080306.

Figure 2011080306 Uncheck the recipients to exclude check box