PowerPoint Playback Tips

PowerPoint Playback Tips





PowerPoint presentation techniques are particularly important to determine whether or not you are experts based on the use of your regular operations, but for your familiarity with and proficiency in the use of detail techniques. Below we not only want to teach you to drill PPT basic skills, but also to learn a few strokes of the "Secret Secrets".





one, fully automatic show: demo length I know
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because of the special function of the demo document, in many cases the slides are not; People watch and automatically play. Using the PowerPoint "Rehearsal Time" feature allows us to easily set the interval between each slide and let the document that needs to be shown play or stop for the time we have scheduled.





1. Open a set of slides that are already done. Here, we open the "My Computer" demo document. Click the Slide Show menu, and then click Rehearse Time. The slide will now go to the show state, with a timer called "rehearsal" started at the same time;





2. The button for the timer is simple, with the words "next", "Pause," "Interval," "Replay", and "Total play Time" buttons from left to right. It is also very convenient to operate, when you play the slide when the "Interval" box starts to remember, to switch to click the Next button, that is, skip to the next one. At this point, the time interval box returns to 0, and then the second slide stop is recorded. After you set up the last slide, PPT jumps out of the prompts window to tell you how long it will take to change the slide, and ask if you want to save the time. Here we point to "yes";





3. To this end, if you choose "Yes", PPT is also very careful to adjust the interface state to "slide Sorter", so that you clearly know each slide playback interval. If you already know each slide show interval, you can also press the pause button, and then enter the time in the "Interval" box directly. Now press the "F5 key" to try, the slide is not according to the settings we have just played?





finally to remind you that if you do not want to use this "rehearsal time" feature in the future, you can simply click Set Show on the Slide Show menu, and then select the Manual check box in the "Swap Mode" column.





two, semi-automatic recording: Sound picture synchronization make narration





We know that slides usually work with speakers to publish information. What if the speaker can't attend the scene or want the audience to be able to hear the current content when they watch a slide? Then record the narration!





1. or open the My Computer slide, click the Record Narration command on the slide Show menu. PPT Pop-up dialog box. Before recording, we insert the microphone and click the Set Microphone Level button to adjust level in the Microphone Check window, which is to adjust the volume size. At the same time we can also click the "Change the Quality" button, set the sound "quality" and "properties", there is no doubt that the "quality" of the higher the volume is larger;





2. Go back to the Record Narration window and select the Link narration check box. In the Browse button, select the path where you want to save the sound file. We see that once a selection is made, the "Disk free space" and "Maximum recording time" are immediately displayed in the window. Click OK, and as each slide shows, we can record different captions for each slide. When the last narration is finished, the system prompts us that the narration has been saved with the corresponding slides, and that you need to save the slide rehearsal time? Here we choose "Yes".





3. At this point, the PPT is back in the slide sorter state, as shown in Figure 2. You will find that the lower part of the slide has a "recorder" icon in addition to the "Rehearsal time" logo. When we show the slide, the narration will play with it.





this is different from inserting a sound file that we introduced in the midfield series: Multimedia application, and if you insert a sound file like a movie in the previous way, as a background music for the entire slide, it's hard to control it against slide one by one. Now look at your Save folder and immediately know the answer: there are multiple occurrences there. WAV documents, which are associated with each slide and are automatically numbered in the order of the slides. In other words, when we play the 1th slide, "01. WAV "file will play automatically, and play 2nd when" 02. WAV "file will be activated, you can worry a lot."





If you want to remove the narration is also very convenient, still select the Slide Show menu, "Set up Show" item, in the pop-up window select "Show without narration" can be.





Note that once you add narration to the presentation, it takes precedence over all other sound elements.  So if you're running a slide that contains both "narration" and other sounds, the narration will only be played. (tutorial)





Three, full manual operation: On the slide also graffiti





in the midfield series: Web Apps we mentioned that attendees can "improvise" in a variety of ways when holding an "online meeting", so can we do some interaction on the slides we're showing in a stand-alone operation?





1. Open the My Computer demo document and click F5 to play. Right-click in the margin of the screen, select the pointer Options command, and in the submenu that pops up, tap pen, and then change pen color to red. At this point the mouse becomes the pen, and we can paint on the slide that is being shown at any time;





2. For example, we sign the "read" on the slides that have been read. But don't worry, the operation at this time will never affect the presentation document itself. If you want to remove graffiti, click "E-button". If we choose "Hide Forever" in the right button menu of the slide, the mouse pointer is hidden in the following show.





Four, apply multiple templates at the same time





using templates makes it easy for novices to make professional documents, but in general, each demo document can only apply one template at a time. What if we both fancy the background of a particular template and see the inner frame of another template? Here we Go "stone":





1. Click the "new" item in the PPT "File" menu. Select a template with a nice background in the design template card, then use the same method to select an internal framework to design a better template and then "create" a "blank" document;





2. The first two template windows are moved to the slide sorter state, while the blank document maintains a "normal view" ambition. Click the "rearrange all" command on the Window menu, and 3 windows are lined uniform. Now we can hold the left mouse button in the template file and drag it to the blank document.





We found that all the template elements in a picture of the form was added in, then let who do the background, the framework of how to set the structure of our own decisions.





Five, let two picture simultaneous action





ppt Animation effect is more, but the picture can only one piece of action. If you have two pictures to move to the middle at the same time, one to the right or the other, you'll be in trouble.





1. First insert two similar pictures of similar size in the document, adjust the position to, and then select them. Right-click, select the "group" command to combine them to make them an object;





2. Right-click the object, select "Custom Animation", in the pop-up window "effect" in the "from the middle to the left" of the "expand", the animation is not all.





you take a look now, is not two picture all changed at the same time?





six, slide switch special effects





in front of the cultivation of our attention is often to add special effects for various objects, in fact, the slide itself can also set the switch to "animation" effect. Don't believe it? Let's try it:
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1. Open the demo document My Computer, and then click Slide transitions on the slide Show menu, ppt pop-up window;





2. In this window, we can set the toggle between each slide "effect", "Speed" and "page change", but also to provide them with "sound." Finally click "Apply All".




When
was shown again, we found that my Computer demo document was more emotional each time the slide was switched.





Seven, add special buttons to the presentation document





has always been the one-woman of the linear playback is considered to be the rib of PPT. But we can make up for it if we just spend a little more time doing our homework. For example, add a button with a special link.





1. Open the demo document My Computer, and click the Action button option on the Slide Show menu. Select the "First" button in the list. At this point, the mouse changes to "+" character, we move it and then click in the appropriate location of the document;





2. The PPT pop-up window tells us that the button is "Super link" on "first". We can also add "sound" to it. Ok we found that there was a button in the demo document similar to the home page in the browser. In the same way we can add the "previous", "Next", "End Show", "Help" button, and even the "custom" button.





But what you need to note is that once you've added such a button to a single sheet, it's recommended that you add the same button to all of the slides on that group. Otherwise it will be very unaccustomed to operate.





Eight, custom play and hide tips





This technique complements the previous function. is a "mechanism" for setting up any demo on a document page, and now we're just going to decide for ourselves how to make a slide play.





1. or open the demo document, "My Computer," and if we don't want to peremptorily all 5 slides, click the Custom Show command on the slide Show menu. Click the New button in the pop-up window, which reflects the total number of slides in the slide in presentation document list. All we have to do is select the document that you want to play, and then click Add. Finally, you can organize your own document order in the slides in custom show list. After the layout, click on the "Show" button to try it? Is it as you wish?





2. In fact, in addition to custom choreography, we can hide a slide so that it automatically skips the presentation of the document. The Hidden method is also a "fool", just select the target page, and then click the Hide Slides option on the Slide Show menu.




The application of
, black and screen





This feature is particularly interesting, to make a slide good-looking is already very bothered, but if the demo document is too good to be afraid of viewers watching distraction. Thus, PPT developed such a function, so that the presenter can control freely: that is the use of black, screen.





In fact, it is very simple, play when the "B-key" screen will show "black Screen", and stand-alone "W key", of course, "screen". Do you want to return? Click once and then it's over.





10, set loop playback lock





We also found a little-known secret: "Ppview32." EXE "can be used to encrypt the demo document to prevent others from pressing ESC to cancel playback!"





We select the "Password protected slide show" check box, fill in the pop-up window with "Password" and "confirm" so that when we play the slide, others will not stop our masterpiece. This feature is particularly useful for unattended public display areas.