How mail merge is used in Word

Don't say use, a lot of friends, don't even know, Word has mail merge this function. This technique is actually very practical, it can play a great role in the production of transcripts or what admission notices.

　Mail merge effects

Below, to make the school admission notice as an example, explain the specific production steps in the Word2003:

The first step: Click Tools · Letter and Mail "·" Mail merge, task pane · Mail merge.

Step two: In the Choose Document Type Options area, select Letter, and then click Next: Starting document.

Step three: In the Select Start Document option area.

Select Use current document, and then click Next: Select Recipients, and then click Create.

Fourth step: On Figure 5, click Customize, and the Custom Address List dialog box appears below, modifying, deleting, adding field names, and then clicking OK.

Fifth step: After the new Address List dialog box, type the information (record) you want, click Close to open the Save Address Book dialog box.

Sixth step: On the Save Address Book dialog box, select the path and file name, and then click Save.

Seventh Step: Click OK on the Mail Merge Recipients dialog box.

Eighth step: Click Next: Compose a letter.

Step Nineth: Write your letter in Word.

Step Tenth: Move the cursor to the other items in the Compose Letter option area where you want to insert.

11th Step: On the Insert Merge Field dialog box, select the domain name that you want to insert, and then click Insert. Tip: You can only insert one field at a time.

12th step: Next: Preview the letter.

13th Step: Click the button in the to area to preview it individually (in the document). If no problem, click Next: Complete the merge.

14th Step: On the Merge to New Document dialog box, select the saved range, such as all, and then click OK. The required admission notice will be fully completed.

Tip: Steps fourth through seventh create an Access database file that contains a table named: "Office_address_list" that holds the records entered by the user. Steps tenth and 11th are to insert the field fields from the table into the document. When you generate (print) a message, the corresponding data is called from that table.

As mentioned above, although this technique is very useful, but it is a little complicated to make, only friends who often need to use it, can clearly remember the steps of the method, if the office needs, you may try to use.