How to create an email address policy

This topic describes how to create an email address policy using the Exchange console or the Exchange command line manager. To enable the recipient to receive or send emails, the recipient must have an email address. The email address policy generates a primary email address and a secondary email address for recipients including users, contacts, and groups so that they can receive and send emails.

Note:
In Microsoft Exchange Server 2007, the recipient policy is included in Exchange Server 2003) is divided into two independent parts: accept domain and email address policy. For more information about accepted domains, see manage accepted domains.

When creating an email address policy, you can use the following email address types:

• Inherent Simple Mail Transfer Protocol (SMTP) email address. The "inherent" SMTP email address is a common email address type.
• Customize the SMTP email address. If you do not want to use one of the inherent SMTP email addresses, you can specify a custom SMTP email address. When creating a custom SMTP email address, you can use the variables in the following table to specify the backup value for the local part of the email address.

  Variable	Value
  % G	Name
  % I	Initial name
  % S	Surname
  % D	Display name
  % M	Exchange alias
  %XS	Use the last nameXLetters. For example, ifX= 2, the first two letters of the last name are used.
  %XG	TheXLetters. For example, ifX= 2, the first two letters of the name are used.

• Non-SMTP email address. The following types of non-SMTP email addresses are supported:
  • EX old DN proxy address prefix display name)
  • X.500
  • X.400
  • MSMail
  • CcMail
  • Lotus Notes
  • Novell GroupWise
  • Exchange unified message proxy address (EUM proxy address)

  Key points:

  In Exchange 2007, all non-SMTP email addresses are considered as custom addresses. Exchange 2007 does not provide a unique dialog box or property page for the X.400, GroupWise, or Lotus Notes email address type. If you add a non-SMTP custom email address, you must have the corresponding dynamic link library (DLL) file. If the corresponding DLL file is not provided, you cannot create a custom email address policy. The following error is recorded in the Event Viewer: "The 'sadf' address type email address description object in the Microsoft Exchange Directory is lost on the 'i386' computer ".

Before getting started

To perform the following steps, you must assign the following roles to your account:

• Exchange organization administrator role

For more information about permissions, Role Delegation, and permissions required to manage Exchange Server 2007, see permission considerations.

Make sure you have read the manage email address policy.

In addition, you must configure an accepted domain before using the SMTP address domain in the email address policy. For information about configuring accepted domains, see manage accepted domains.

Procedure

Use the Exchange console to create an email address policy

 

Use the Exchange command line manager to create an email address policy

• Run the following command

  New-EmailAddressPolicy -Name <String> -IncludedRecipients <Nullable> -Priority <EmailAddressPolicyPriority> -EnabledEmailAddressTemplates <ProxyAddressTemplateCollection>

  For example, to create an email address policy that includes the mailbox users in the southeast office whose email addresses are composed of their last names and the first two letters of their names), run the following command:

  New-EmailAddressPolicy -Name "southeast offices" -IncludedRecipients UserMailbox -ConditionalStateorProvince "Georgia","Alabama","Louisiana" -EnabledEmailAddressTemplates "SMTP:%s%2g@southeast.contoso.com"

  For more information about syntax and parameters, see the New-EmailAddressPolicy Reference topic.

Details

For more information about accepted domains, see the following topics:

• Manage accepted Domains
• How to create an accepted domain

For more information about email address policies, see Understanding email address policies.

Original article address

View more articles