Set captions, footnotes, and endnotes--word2007 Complete Handbook of book typesetting (vii)

1. Caption setting

Often in the book to insert graphics, tables and other content, in order to facilitate the layout of the search and easy to read, usually to the graph, above or below the table to add a line such as "Figure 1", "Table 1" and other text description. You can use the caption feature of Word 2007 to automatically add captions when you insert these shapes and tables.

The method is to open the Caption dialog box by clicking the Insert Caption option of the Reference Ribbon Caption option, and then clicking the Insert Caption automatically button to open the Insert Caption dialog box, as shown in Figure 24.

Figure 24 "Insert Caption Automatically" dialog box

In the Add Caption on Insert list box, select the option you want to automatically add captions to, and you can select multiple options at the same time. Select the caption label in the Label Drop-down list box, and the system has built-in chart, table, and Formula Three caption labels. If you want to use a custom label such as diagram, table, and so on, click the New Label button, and then enter the custom label text. In the Location box, you can specify that the caption is located below the item or above the item, and click OK to complete the Insert caption setting. When you insert these options, Word 2007 automatically inserts captions.

2. Setting of footnotes and endnotes

Footnotes and endnotes are objects that are used to interpret, describe, or provide references to a content in a document. Footnotes usually appear at the bottom of the page as a description of what is in the document, and endnotes are generally at the end of the document, used to describe the source of the referenced document, and can include both footnotes and endnotes in the same document.

Footnotes and endnotes consist of a note reference mark and its corresponding annotation text. You can have Word 2007 automatically number the tag, or you can create a custom tag. When you add, delete, or move an AutoNumber annotation, Word Renumber the note reference mark. You can use any length of text in a note and format the annotation text as you would any other text, and you can customize the annotation separator to separate the lines of the document body and the annotation text.

To insert a footnote or endnote in a document: In Page view, click where you want to insert the note reference mark, and then click the Insert footnote or Insert Endnote option button in the footnote options area of the reference ribbon, The insertion point is automatically set at the bottom of the current page or at the end of the document and waits for the annotation content and formatting.

You can also click the small button in the lower-right corner of the footer option to bring up the footnote and Endnote dialog box, where you can make multiple settings, as shown in Figure 25.

Figure 25 "Footnote and endnote" settings

In the Location options area, click the footnote or endnote radio button. Under Number format, select the format you want, or you can customize the tag (click the Symbol button to select the symbol in the dialog box). In the Number box, select the type. In the Apply Changes to box, select the range, and then click OK to exit.

Word inserts the comment separator line in the footnote or endnote edit area and places the insertion point in the appropriate position until you enter the comment text.

3. Bookmark settings

Bookmarks are used to identify the location you specify and identify or the selected text for future reference. For example, you can use bookmarks to identify text that you want to revise later, and you can use the Bookmark dialog box to navigate directly to the text when you revise it, without having to scroll up or down in the document. You can also add cross-references to bookmarks. For example, after you insert a bookmark in a document, you can create a cross-reference to the bookmark to refer to the bookmark elsewhere in the text. This feature is useful for the modification and lookup of long documents of a book type.

(1) Add and use bookmarks

To add a bookmark, first select the text or item that you want to specify, or click where you want to insert the bookmark. In the Links option area of the Insert Ribbon, click the Bookmark option button to open the Bookmark dialog box, enter a book signature in the book Signature text box, and the book signature must start with a letter and can contain numbers but no spaces , you can use the underscore character to separate text, and then click Add to Exit. Scroll to another place where you want to add a bookmark, and then add another bookmark.

Once you have added a bookmark, just open the Bookmark dialog box when you need to use it, select a book signature, and click the "Go" button to immediately position the insertion point where you want the bookmark to be specified. (2) Change the bookmark

When you bookmark a text block, Word encloses the selected text in light gray square brackets, or an "I" character mark appears at the specified location. If you want to change the bookmarked item, you must make sure that you change the text or picture of the parentheses. Bookmark marks are not displayed by default, to display a bookmark mark, you need to click the Microsoft Office Button (the Circle button in the upper-left corner), click Word Options, click Advanced, and then select the Show Bookmarks check box under Show document content, and finally click Ok. "

The bookmark changes you can make, you can cut, copy, and paste items that are bookmarked, or you can add and remove text in tagged items.

(3) Delete bookmark

On the Insert tab, in the Links group, click Bookmarks, click the bookmark name you want to delete in the pop-up dialog box, and then click the Delete button.

To delete a bookmark with a bookmark-marked item, such as a text block or other element, select the item, and then press the DELETE key.