Management software should be used in this way

Management software should be used in this way

Without reason, we only talk about experiences.

We use strategic management software. In fact, PPT, Excel, or others can also show our entire company's strategy, the Division strategy of each of our senior executives in their respective professional line of business, and the main strategic projects of each division strategy. However, we want to seek truth from facts and quantify the numbers. We do not want executives to talk about the progress, budget, and quality of each strategic project, we don't want to fill in the data in a rush before the monthly or quarterly strategic meeting. We just want to put ourselves in a cage, be realistic, and follow the defined project plans, budgets, and performance metrics, directly and automatically retrieve data from the business system, and no executives can interfere. This is the boss's control over the work of senior executives, and executives must be conscientious and responsible for their own work in the process and result, so they can't do anything about laziness or falsehood. If you do not extract progress, quality, and performance values from the system, it is difficult for an Executive to make a false mix of real and false values in order to protect their own interests. In addition, the boss can open the strategic management software at any time to see the current implementation progress of each business strategy. If a project does not have the latest data, it must have been that executives have been lazy or have encountered any problems before they dared to fill in the data.

In order for the strategic management software to automatically extract the progress, budget, and performance of the strategic project, we must launch the Project Management System and budget management system.

The budget is based on the project establishment, and is strongly related to the project, rather than a sudden budget. The project did not collapse independently. It is closely linked to this year's strategy. Many preparations and reviews are required for project initiation. What are the core issues to be solved by the project, whether they are our current thorny issues, whether they are worth solving, whether they need to be resolved now, what are the solutions, and what are the key actions, what is the outcome of each key action? What is the time, manpower, ability, and financial resources required for each key action. Seeking truth from facts with data statistics for proof, the derivation scheme is reachable, and resources are cost-effective. This requires entering the review stage. From the upstream and downstream review, check whether the scheme integrity is reasonable, whether the upstream and downstream cooperation can be in place, from the financial review of financial turnover, from the HR review of human resources (backbone posts, quantity, capacity) can match, overall strategic cooperation and resource allocation from the perspective of the boss. The budget is not approved after the project is completed, nor is it the Budget issued after the project is completed. Instead, the budget is based on the key things of the key time node of the Project defined during project initiation, payment can be made only when the node is applied for at the node. This can be achieved only when the strategic management system, project management system, and budget management system are closely linked. People and emails cannot be so strict.

However, the three top-level management systems alone are not reliable, and the implementation of project progress and the issuance and use of budgets can also be falsified and must be bound with daily business work, this is the case. Therefore, all daily business systems, project management systems, and budget management systems must be launched and used by the business management system for approval and execution.

In the field of enterprise information research, there are two sub-terms: business operating system and business management system. The business operating system focuses on grassroots employees and aims to quickly and accurately complete grassroots businesses, generally, in a narrow sense, the customer service calls center reception, financial accounting, and so on. The focus of the business management system is the management personnel of various business lines. The goal is to penetrate the PDCA of business management into the daily business development process, so that the grass-roots employees are not allowed to have a single order and a ledger, instead, there are policies, plans, targets, and controls. The business management system usually expands the management and control functions required by the management on the business operating system, and injects the control points into the business operation process points.

This is the relationship between the business operating system, business management system, and the three top-level management systems and their respective management functions. Management Software not only provides daily business management and business result management for the management layer, but also puts the management layer into a cage. Therefore, management software must be managed by the boss, from top to bottom it planning. Of course, we can also build a management system from the top down. We can first use the three systems, namely strategy management, project management, and budget management, and manually input data, let the management layer adapt to software use and this management method first. Then, we will gradually build a business management system and actively connect with the three software, so that the implementation will become increasingly rigorous. No one can be fake because of the inconsistency of the caliber. If there are so few people in the management layer who are directly taken over by the boss and the groups with such high energy, high consciousness, and high executive power cannot use the management software, the general employees may want to apply the management software, the difficulty can be imagined.

Some enterprises are building a management system from the bottom up, and building a process business management system first. This allows the management to first view the daily business process information in the system and view the data in real time for decision adjustment and control. The company's strategic decisions are made on a monthly and quarterly basis, and the management cycle of each business line needs to be up to weeks, the project manager, or the leader needs to be up to days. In order that the management does not resort to fraud from the boss, there are three top-level management systems. In order that the business grass-roots do not resort to fraud from the management, daily business process information systems are required. This increases the difficulty of fraudulent reporting. Of course, the system is a tool or in the hands of people. Therefore, the management should discuss, explain, guide, and confirm it with key people in person anytime and anywhere on key projects and key links. With solid daily execution control and information tools, the daily control results will certainly be good, and the results will be composed of the solid execution accumulation of every transaction on a daily basis.

Therefore, some companies are on both sides, and on one side, the top management system (such as strategic management, project management, and budget management), first fill in the actual project progress, budget application, approval, and usage by hand, the performance is automatically calculated from the system. On the other hand, the software is operated on the business process at the grass-roots level, and the daily business data is constantly integrated with the three high-level management systems, this is why the entire company is connected. From the most basic level to the highest level, there is no way to distort false reports.

Maybe I am talking about it here, many people understand the role of management software and the correct way to use it. Many people do not clearly identify the means and ultimate goal, and regard the business process management system as a tool for grass-roots personnel, which neither improves the efficiency of grass-roots nor improves the effectiveness of grass-roots work, management does not know how to use the Business Process Management System, and management software has become a weakness for everyone to complain about. So I am here to face up to you: the business process operation software is to improve the efficiency of grassroots employees to Improve the Quality of Work accuracy. The Business Process Management System is used for daily management and control by the management layer. After all, the Business Process Management System has strict and fixed logic to hold down jobs and cooperate with each other, if you have made a mistake in this step, it will be difficult for you to make a decision in the next step. If you want to make a decision today, you cannot make a decision for a long time. For the boss, the data of the business process management system can be connected to the three top-level management systems, and the management is also managed, and the bottom-level and top-level bosses of the company are fully connected. Management software should be used in this way.

Management software is not as valuable as management software vendors advocate, nor as valuable as we actually feel everyday. Software, computer CPU, memory, disk, network, it has its ability to make full use of its advantages to achieve your goal to solve your problem, and the cost you pay is also cost-effective, so it's okay. Ordinary heart.