Please note the following 10 things before using Office 365

The current market has a lot of hype about Microsoft Office 365, and vendors, customers or businesses have different views. Office 365 is a Microsoft Cloud version of Office that allows users to create an account via the Internet, payment, download application installation, and then use the CD without using the process. If enterprise users think that using Office 365 is the right step for the company, then there are 10 things managers need to follow.

1. What is Cloud? Cloud is an industry term that refers to offsite file hosting services. When using Office 365 files, users upload and sync files using Windows SkyDrive (Microsoft's cloud). This is useful if users want to access files from different locations or without installing Office devices. The user can also save the file locally, and the file belongs to only the user.

2, three versions of Office most of us have been using the desktop version of Office for many years. Office 365 and Office Web apps are new members of the Office family. Office Web Apps is a free, limited-internet version of Office that integrates SkyDrive. You will use Web apps to view and edit files on devices that do not have Office installed. Office 365 is based on the subscription service, which provides office functionality in the cloud. Office 365 is also a hybrid of desktop and free Web applications. Despite many market hype, Office 365 offers desktop features with web-based convenience and supports a wide range of devices.

3. User installation Requirements Office 365 requires Windows 7 or Windows 8 operating systems to be installed. Mac users need OS X 10.6 (or later). You also need to connect to the Internet to install Office 365 and activate it, then Office 365 can be run offline, but users must connect to the Internet every 30 days to maintain their normal order status. Users need to use compatibility browsers, such as IE 9, Firefox 12, Safari 5, or Chrome 18. On the hardware side, at least the local system needs to meet the following configuration requirements: ·1 GHz processors or Intel processors (for Mac) ·1 GB or RAM (32-bit), 2 GB RAM (64-bit) 3 GB of available hard disk space, Mac 2.5GB "at least" refers to office 365 can run, but it will run very slowly (really really slow). Users with older systems may face a huge upgrade cost before turning to Office 365.

4, order the cost of the user size of 25 people or 25 people below the small enterprises, can purchase Office 365 Sgt Business. If the annual payment, the cost is 5 U.S. dollars, an annual fee of 60 U.S. dollars (per user). If the user is inclined to pay-for-use mode, the cost is 6 dollars per month for each user. Sgt Business Premium includes desktop versions of all Office applications, with 150 dollars per user each year. If the number of users is more than 25, you can choose the Enterprise version, each month 24 dollars per user. small Business, supports up to 25 users midsize Business, supports up to 300 users Enterprise, supports more than 300 users home The cost of premium is 9.99 dollars a month (99.99 USD a year), which can support 5 PCs or Mac and 5 mobile devices. Android devices and iphones require office Mobile. Windows phone also supports office Mobile and is not included in the limitations of the above 5 devices.

5. What can users get? The user's application depends on their ordering options. Most PC programs include word, Excel, PowerPoint, Outlook, Access, OneNote, and even publisher. The Mac Commercial Edition does not include OneNote, publisher, and access.

6. The Compatible format Office 365 files are compatible with Office 2010 and 2013. Office 2007 is also compatible, but some features are lost. Users can use the Office Web apps to open these files. Office 2003 users have limited access to the appropriate compatibility suite, but this will expire in January 2014. Consider office 2013 users who use Office 365 to share files with other users who do not have office but need Office 365 because they can save Office 2013 files to SkyDrive. and require other people who do not have Office installed to view these files. Invited people do not need SkyDrive accounts or office to view files on SkyDrive (but they need to receive invitations in advance).

7, other highlights Office 365 order provides not only software. The order also includes 27GB of skydrive storage space, free web hosting with applicable tools, and Skype phone time of 60 minutes per month.

8. What user needs it? If the Web apps is free, what are the reasons for buying? Web Apps is a big limitation. It is ideal for viewing and provides basic editing and formatting capabilities, but not many other features. Web apps cannot be a substitute for desktop office or Office 365. Remember that Office 2010 or 2013 users do not need Office 365 to work in the cloud. However, Office 365 is a good choice if users want to get the convenience of manipulating files on multiple devices that do not have Office installed. Initially, home users may have to pay 100 of dollars a year for office, but Office 365 House Premium supports 5 desktops and 5 mobile devices. Instead of buying so many licenses, Office 365 can save a lot of costs for home users.

9, free alternatives Google docs is by far the closest competitor to Office 365. It is reliable and safe. Its free (personal) version is a functional tool that users can use with commercial software. However, it is not a free substitute for commercial software.

10, Office 365 security Most of the enterprise will take into account the security of the cloud. Office 365 provides the same user-level security options and trust Center as the desktop version. Rights Management Service (RMS) supports encryption, allowing users to set permissions. When offline, the file is stored in a dedicated data center, and its security is the primary concern. In a nutshell, small and medium businesses use Office 365 to get more security than they do on their own. Here are some information about Microsoft Cloud Security: Office 365 uses encryption; transmissions intercepted by unauthorized people are unreadable. • Microsoft Office 365 is certified to conform to the recognized ISO standard (not fully compliant with DSS standards) • Control measures, In line with Hippa and ferpa the Office 365 market is still small but expanding. Ordering Office 365 is definitely the right decision if the user has the following three cases. 1, need to work from more than one location Office 2, use different devices to access Office file 3, enterprises need to support a large number of end users, and managers want them to still use the existing version of the application.

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