Eight methods to prevent the destruction of sensitive data and confidential information

No enterprise or anyone can rely solely on one method to protect its data and private files. In particular, it cannot only rely on the security system of a vendor. In the network security field, there is no solid defense and no absolute network security. However, IT administrators can take some effective measures to prevent network damage and better protect data and private files.

The following describes eight different types of data and private damages, and provides related suggestions and the best way to avoid damages.

1. Data damage caused by incorrect selection of network devices

Not all enterprise-level network connection devices have a good reputation in the security field. However, small and medium-sized enterprises often lack the necessary budget to purchase branded equipment. A large number of small and medium-sized enterprises use consumer-oriented network infrastructure. Even some enterprises directly connect to the Internet without using routers. The security of this network can be imagined.

In fact, small and medium-sized enterprises can improve network security by using high-quality routers, but the default password of the router must be changed during use.

2. Data damage caused by improper paper shredding Methods

Commercial or garbage collector thieves are very interested in finding files that are not crushed. Most household shredders are sufficient for small enterprises, but commercial shredders are a better choice if they often need to smash private information and sensitive data.

For small and medium-sized enterprises, it is imperative to thoroughly crush sensitive information or identifiable information before they discard it.

3. Identity theft caused by public databases

Many individuals, especially enterprise users, often publish a large amount of information in public databases. This is a tough issue, because on the one hand, small enterprises want to widely claim themselves and increase their awareness, but they also need to protect their privacy. Many people have registered users on their social networking websites and submitted their names, phone numbers, addresses, and even dates of birth. Therefore, many identity thieves can use this information to forge a complete identity.

Small and medium-sized enterprises need to carefully consider how to expose their own businesses and where to share sensitive information.

4. Financial Fraud caused by improper protection or monitoring

Business owners know that they balance their accounts every month, which can prevent the theft of money from the company. However, many enterprises have hardly checked which credit accounts are opened in the name of enterprises.

Therefore, enterprises need to monitor their credit accounts to prevent fraud.

5. Bad email standards

Many enterprises use email as an important means to transmit sensitive or confidential data. In fact, emails can not only be sent to recipients, but also to many others, because there are too many risks of being intercepted during the transmission of emails. Therefore, encrypted transmission and other measures are required.

6. No security password is selected

As a matter of fact, many security experts suggest using a password phrase instead of a password. A password phrase must have at least three words long and is safer than a password. A password phrase such as "I like apple") is faster than a complex password. Do not write it on paper and paste it on the display.

7. The security of new computers or hard disks is not guaranteed

Enterprises without specialized IT departments or information security administrators should pay attention to the use of external security consultants to ensure the security of PCs and hardware. Even if security control is enabled and correctly configured in the operating system such as Windows 7 and Linux, most data damages can be frustrated.

8. Social Engineering

A social engineer is an individual who claims to come from another organization. In social networks, attackers may exploit social frameworks to access sensitive information. Attackers can even claim that they are from another company that does business with your boss. If a person you don't know calls you or contacts you through an email or social network, you must ensure the real identity of the person you are talking to before disclosing your password or confidential information, for example, you can use a well-known phone number instead of trusting your contact information. A better way is to establish a set of policies to indicate who can disclose this information under what circumstances.

If you pay attention to the eight internal situations of the enterprise and follow the suggestions provided in this article, you can prevent most data and private information security events.