Seven Ways to avoid data disasters

Data disasters are often unpredictable for individuals and organizations. For example, a damaged Outlook database can mess up your email file and contact list; an accidentally deleted folder can completely clear critical enterprise documents; A hard drive failure can empty the MP3 or photo library. This potential disaster is countless, but almost no user has prepared for it. This is because the user lacks a backup plan to adapt to various changes.

In one aspect, data is a bit like money. Financial Advisers have always suggested that people keep changing investment portfolios. The idea is that once a stock or several stock investments fail, investors will not go bankrupt. The same concept applies to backup: by using a variety of backup methods, you can store your data in multiple places in multiple ways, even if a disaster Destroys data in one location, you can still maintain maximum data security.

So how can we expand the backup portfolio to protect against some unavoidable data disasters? To ensure the security of important data files, we recommend that you use at least the following methods:

Method 1: Back up the entire system

Now, the price for large-capacity hard disks is very affordable, and we have no reason not to buy a plug-in to your computer. Of course, it is best to add a whole-disk clone software, such as ghost and Casper 4.0. In particular, Casper is a tool that regularly performs Incremental backup with or without compression. Backing up the entire system to external attached storage is the best defense against data loss: it is easy to recover all data to a replacement drive in case of a serious failure. 1 shows Casper:

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Figure 1

Method 2: Remote Data Backup

Although backing up the entire hard disk is an excellent solution, do not ignore the advantages of backing up only important data: Documents, bookmarks, financial records, emails, address information, etc. The reason is simple. Sometimes you just want to restore some data files. In addition, it takes less time to back up data than to back up the entire system. For example, "Shanghai Telecom and Shanghai aidr software" jointly launched the online backup service for business leading • aidr enterprise, which can provide a perfect Remote Disaster Recovery Solution for Chinese enterprises. Enterprises can easily implement Remote Disaster Tolerance with only one account, and enjoy the most advanced data backup solution. 2. "Alibaba Cloud online backup service for Enterprises ":

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Figure 2

We can also learn some foreign experiences. 3 shows the Remote Backup settings of the Remote Backup Software MozyHome:

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Figure 3

Chinese enterprises can focus on iDrive, MozyHome, and other online backup services. I think Chinese online backup service providers can also learn from them. Both of them provide up to 2 GB of storage space and the option to upgrade to unlimited storage (of course, you need to spend money ). Mozy relies on client software to help users select common file types to be backed up and important user files for programs such as Outlook and Quicken, iDrive uses a browser interface to select the files and folders to be saved. The real benefit of these two services is that they can run automatically in the background, and can upload new and changed files when the user is working (or at a scheduled time. It is best to perform this simple backup every month.

If you want to save money and want to do some boring work, you can use some free services. For example, ADrive can provide 50 GB of free space. However, this method does not support synchronous backup. It relies entirely on the user's selection of the uploaded file and the upload time. In this way, it is best for users to use these services for those files that are not too often changed, such as MP3 files and image libraries.

Method 3: Back up data using other computers

Now the cost of micro-computers is getting more and more affordable. It is very common to have more than two computers. If more than two members of your family have their own computers, so why not use everyone's hard drive to build a "backup network. At this time, all we need is a software called SyncToy, which is developed by Microsoft. With this tool, you can create a "folder pair" between computers. You only need to click to copy the file. This is a good way to achieve synchronization.

If the user's computer is not on the same network, for example, one is in the office and the other is at home, use Microsoft's Windows Live FolderShare. When the user changes or adds files, it can automatically synchronize files (and SyncToy needs to be synchronized manually ). The benefit of FolderShare is that users can extend the backup network to friends and family to synchronize files on their computers. 4. Sync Toy:

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Figure 4

Method 4: Document backup

Google provides a Web-based office kit that can import documents from software such as word, Excel, and PowerPoint. However, it does not support simultaneous updates of documents between the computer and office suite. If you are eager to use the synchronous update function, you can use DocSyncer, which is currently in the testing phase and is still free of charge. Although the software is designed to allow users to access their own data anywhere in the world, Google Docs users can still create a complete backup of office documents. However, this software in the testing phase currently supports file synchronization only for documents contained in the "My Documents" folder, so if your files are scattered elsewhere, some adjustments may be required. 5:

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Figure 5

Method 5: bookmark backup

Many users have worked hard to accumulate a large number of valuable bookmarks in the browser, which is definitely not desired by users. Fortunately, it is not difficult to copy these bookmarks to the Web. For example, Firefox users can install the free foxmarks plug-in, While IE users can use BookmarkSync to perform the same function. In addition, both tools support synchronization of bookmarks on different computers and allow users to access these bookmarks from any browser. 6:

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Figure 6

Method 6: email backup

Modern people are increasingly relying on email. If one day we lose all our emails, how annoyed we are. I have been lost by a website for several months.

To save the Email, I recommend two tools: Amic Email Backup, which can store all the content in our mailbox, this includes copying the address book, account settings, and Message rules to a compressed file. The second is Mailstore Home, which can copy all users' emails to a searchable file, it also supports backup through CD or DVD.

Amic supports many mail clients, including Outlook and Outlook.