20 Words word processing tips

Source: Internet
Author: User
Tags header

  1. Remove the header horizontal method two

A horizontal line often appears below when the header inserts information, if the horizontal line affects your vision, you can use the following two methods to remove: With the first friend more, that is, select the content of the header, select the "format" option, choose "Border and shading", the border setting option is set to "none", "Apply to" Select "Paragraph" to determine.

The second method is simpler, when the header text is set, the mouse moves to the Style box, in the Font selection box to the left, change the style to "footer", "Body style" or "clear format", you can easily handle.

  2. Quickly select fonts in Word

In order to be able to quickly select the font, we can put the commonly used fonts as buttons in the form of the toolbar. Right-click on the toolbar in Word and select the last item in the right-click menu to customize. Then select the Command tab in the custom editing interface that appears, and then select the font item in categories. Finally, from the Windows installed fonts listed on the right, select the commonly used font and drag it directly to the toolbar with the mouse, so that you can quickly select fonts in future use.

  3. Use Word to achieve fast interlaced deletion

First copy the full text in Word, press CTRL + A to select all, and then choose "Convert/Text to table" in the "table" drop-down menu, and in the pop-up dialog box, set the columns to "2 columns", select "text separated position" as "paragraph mark", and determine Then a table of 2 columns n rows appears, and then all the tables are selected, and the mouse is clicked "merge cells".

  4. Clear the extra blank lines in the Word document

If you have a lot of blank lines in your Word document, it's too tiring to delete them manually, and you're wasting ink and paper. Is there a more convenient way? We may have to use Word's own replacement function to process. Open the Edit menu in Word, click Replace, and in the Find and Replace Window that pops up, click the Advanced button, move the cursor to the Find what text box, click the Special Characters button, select paragraph mark, and we'll see "^p" appearing in text box, and then enter a "^p" in the "Replace with" text box in the "^p", that is, "^p" Replace "^p^p", and then select "Replace All", how about the extra empty line is gone.

  5. Save all open Word documents at the same time

Sometimes when you are editing multiple Word documents at the same time, each file is saved in one go, time-consuming and laborious, and is there a simple way? When you hold down the SHIFT key and click the File menu, it's much more convenient to have a "save both" and "close simultaneously" command.

  6. Cleverly set up document protection

When printing a document with WORD2000/XP, suddenly the boss has important orders, to temporarily leave, close the file, both trouble and unnecessary, but do not want to work hard to write the document was destroyed. What do we do? Follow the Protect Document command on the Tools menu, select Protect form in the pop-up window, and then set the password. How, the cursor ran to the file head, let you how to move the mouse, tapping the keyboard is unable to edit, not bad. When you get back, perform the "Remove document Protection" command from the Tools menu, and everything is fine again.

  7. Easier to edit long files

I believe you all have the experience that when you use Excel and Word to edit a long document, you sometimes need to copy multiple content from the beginning of the article to the end of the article. But moving back and forth by dragging the scroll bar can be cumbersome and error-prone. In fact, as long as the mouse moved to the appropriate position above the scroll bar, found the mouse pointer into a double arrow, while holding down the left mouse button down drag, the document editing area will be divided into two. All you have to do is find the content at the beginning of the article in the edit area and find the location you want to paste in the edit area so you can copy the content without having to switch back and forth. This method is especially suitable for replicating content that is far away and has a large number of places.

  8. Cancel the "smart" super link

When we type in a Word file in the Web site or mailbox, Word will automatically convert us to hyperlinks, if you accidentally click on the Web site, you will start IE into the hyperlink. But if we don't need this kind of functionality, we'll feel a little bit of an inconvenience. How do you cancel this function? Click tools → AutoCorrect options in Word, and click the AutoFormat As You type option to cancel the current hook for the Internet and network path Replace with hyperlink. Click the AutoFormat option, and the current hook for Internet and network path Replace with hyperlink is canceled. And then click OK. In this way, after you enter the URL, it will not be turned into a hyperlink.

  9. Set the default folder for Word Startup

When Word starts, the folder you open by default is always My Documents. By setting, we can customize the default folder for Word startup, as follows:

(1) Click Options on the Tools menu, and the program will pop up the "Options" dialog box;

(2) In the dialog box, select the "File Location" tab, and select "Document";

(3) Click the Change button to open the Change Location dialog box, in the Look in Drop-down box, select the folder you want to set as the default folder and click OK.

(4) Finally click the "OK" button, then Word's default folder is the user's own set of folders.

  10. Quickly enter the Chinese character radical in Word

As a language teacher, it is often necessary to input the Chinese character's radical when compiling exercises in Word. To perform the insert → symbol command, open the Symbol dialog box, under the Symbols tab, select the font as standard font, and the subset selected as CJK Unified kanji, and you will find that the following characters are arranged by the radical radicals. Each type of Chinese characters are based on the Chinese character's radical radicals, select the radicals you need (such as interface, file, 氵, etc.), press the "Insert" button on the line.

  11. Convert Word form to Excel table

Open the Word file with the table first, then select the entire table, first place the cursor in any cell of the table, and in the upper-left corner of the table, there will be a sign with a framed cross. Move the cursor to the top and then click, the entire table will be darkened to indicate all selected, right-click, select Copy from the menu that appears, and then open Excel, right-click, select Paste in the menu that appears, select "Text" in the dialog box that appears, and make sure Come on.

  12. Store a picture in a Word document

Sometimes I receive an illustrated Word document from my friend, to save all the pictures in your document to your computer, you can do this by opening the document, choosing Save As Web page under the File menu, specifying a new filename, pressing the "Save" button, and you will send A folder with the same Web file name is now in the saved directory. Open the folder and you'll be pleasantly surprised to see that all the pictures in the Word document are stored in this directory.

  13. In the wordxp of a clever loss of points

Start Wordxp, select the Field command under the Insert menu, the Field dialog box appears, select equation and formula in the Drop-down list for select field category, the field name item select Eq, and then click the Field Code button, click Options button, select "F" in the "Switch" (, ", press Add To field, add the numerator and denominator in the field code below, such as EQF (1,2), and then click" OK "two times to return to the Word editing window so that the score is finished.

  14. Quickly enter uppercase numbers

Due to the work needs, often to enter a number of uppercase amount of money (especially financial staff), but because the number of uppercase strokes are more complex, whether the use of Wubi-style sea lions Pinyin input method is more troublesome. It was later discovered by chance that the use of Word200 0 could be skillfully accomplished: first enter lowercase digits such as "123456", select the "number" command from the Insert menu, and then appear as shown in the dialog box, select "One, two, three", click "OK", or you can To enter numbers directly in the Number dialog box.

  15. Insert a MP3 file in a Word document

Insert a sound file in a Word document, usually by using clip art in the picture option under the Insert menu, and from the Clip Gallery. However, this method inserts a sound file that is limited to WAV and MIDI files. To insert a sound file in MP3 format, you can open a Word document move the cursor to the location where you want to insert the sound file, select the Object option under the Insert menu, select the "Create from File" loose-leaf card in the Open Object dialog box, click the "Browse" button, and from the open "browse" In the dialog box, locate the MP3 file you want to insert and determine. When the Browse dialog box closes automatically, click the OK button in the "Create from File" loose-leaf card, wait a moment, the insertion point will appear the MP3 file icon, double-click it to play. However, it must be stated that you must make the MP3 file associated with your MP3 player in Windows before this operation.

  16. Quickly enter Chinese punctuation in the English state

In the process of inputting Chinese, often encounter some English words or sentences, at this time many people will be Chinese input method switch to English input methods to enter English. In this way, punctuation is also in English, the input of punctuation, but also to the input method into Chinese, very troublesome. Is there a simple way to do it? Of course. OFFICE2000 provides users with 12 sets of keyboard shortcuts for entering Chinese punctuation (see attached table), no matter in any input method state (including English, of course), just press the shortcut key, you can enter Chinese punctuation, save the trouble of switching back and forth. Please be aware of: ",:;?!" such as the Chinese and English way of punctuation marks, in fact, there is a difference.

  17. Add a small assistant to Word

When we use Word2000 for document processing, we often use the "word count" feature in the toolbar to understand the current document words, characters, lines and other information, very convenient. But there are times when we need more detailed information about the document, and you can quickly view the details of the document by adding the "properties" method to the toolbar.

1. Click the Tools menu, select Customize from its Drop-down menu, and open the Custom Settings window. 2. In the Custom Settings window, select the command item. In the categories below, select the Control Toolbox, and then in the command on the right, select the properties item. 3. Double-click the properties item and drag it to the toolbar. This allows the properties item to appear on the toolbar of Word.

When we need to view the details of a document in Word, as soon as you click the Properties item on the toolbar, details such as when the document was created, when it was modified, the size of the document, the creator, and so on are available, and you can add and modify the subject of the document, the author, the notes, and so on, depending on your needs.

  18. Retrieve the menu bar in Word

First, right-click in the toolbar and click Custom (C) on the menu that pops up. Click the command (C) option, and then drag the scroll bar in the category (G) list box to locate the built-in menu click. At this point we can see the menu of "file (F)" "Edit (E)" that we are familiar with on the right "command (D)" list box. Now that we have found them, we will drag them back to the ground. Of course, these menus can be dragged to the menu bar, but they can also be dragged back to the dialog box.

  Word can also "automatically sum"

When you edit an Excel worksheet, I'm sure you have a special feeling about the auto Sum button in a common toolbar. In fact, in the WORD2000/XP table, you can also use the "Auto sum" button! Of course, this requires you to make the button come out in advance, and the method is:

1. On the Tools menu, click Customize.

2. Select the command option, in the Categories box, click Table, in the command box, locate and click Auto Sum, and then use the left mouse button to drag it to the appropriate location in the Common toolbar.

3. Close the Customize dialog box.

Now, when you place the insertion point in a cell that is stored and counted, and then click the Auto Sum button in the Common toolbar, Word calculates and displays the sum of the values in the cell or left cell above the insertion point. When there is data above and to the left, the top sum takes precedence.

  20. Editable documents when previewing

When you use the word2000/2000 preview feature, if you want to edit the document, you do not have to go back to view mode, just click the magnifying glass icon, this time will automatically enter the editing mode, you can edit the document arbitrarily. This technique is useful for editing documents! In particular, adjust the cover, drag some tables and so on. Can be preview, while editing, both convenient and accurate.

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