A large collection of PowerPoint tips

Before you read this article, you may have been using Microsoft PowerPoint for a long time, and you can create your own presentations and organize them effectively, and even help those beginners. But PowerPoint has some less-known features that can help you improve your productivity and make your presentation more beautiful. The 15 professional tips presented in this article allow you to use PowerPoint as an expert.

Six handy keyboard shortcuts

In general, you can quickly switch between several different view states (normal view, slide sorter view, slide show) using the view buttons in the lower left corner of the screen. But I'm afraid you don't know. Using the keyboard to match the View button can also achieve a completely different effect.

For example, if you press the SHIFT key when you click the Normal View button, you can switch to slide master view, and then click the Normal View button (without pressing the SHIFT key) to switch back. If you press the SHIFT key while clicking the Slide Sorter view button, you can switch to handout master view.

In addition, you can have PowerPoint display thumbnails of slides in the upper-left corner of the screen so that you can preview the results when you edit them. To achieve this, you need to go to "normal view" and select the first slide you want to show. Hold down the CTRL key and tap the slide Show button. You can click on the slide thumbnail to change the slice, just as you would for a Full-screen slide show.

If you want more options, you can hold down the Ctrl-shift key and then press the various view buttons: ctrl-shift-The Normal view button closes the tag area and notes pages on the left and expands the slides to the available space. ctrl-shift-the Slide Sorter view button to display the presentation as outline mode; ctrl-shift-the Slide Show button opens a set Up Show dialog box.

Use animation effects

Using animated slide objects can make your presentation more lively, control the presentation process and focus on the most critical data. There are usually two ways to achieve animation effects: Display objects in a certain order or use motion pictures. You can animate an entire slide, a screen, or a slide object (including text boxes, charts, WordArt, and pictures). However, you should remember the principle that the animation effect can not be used too much, but should let it play a finishing touch, too much flicker and motion screen will distract the audience and even feel irritable.

If you want to animate one or more slides, select slide Show animation scheme from the menu. You can see a series of predefined animations that can be applied to the selected slides, and if you've already checked the auto preview check box, just click on each effect name to see a preview of the animation effect.

If you want to apply an animation effect to a Slide object, select the object and choose Slide Show Custom Animation from the menu. In the Custom Animation task pane, click the Add Effect button, and then select the effect you want from the pop-up entry submenu. If you want to get more options, you can click on the "Other effects" item in the submenu, which opens a "Add to effect" dialog box. Check the "Preview effect" checkbox, and then click on a variety of effects to see its specific form. If you find a desired effect, click the "OK" button to close the dialog box.

Repeat these steps until all the slide objects you want to use for animation are animated. When you do this, you'll notice that there are a few more digital markers next to the slide object, which are used to indicate the order of the animation. In addition, these slide objects appear in the animated list of the Custom Animation task pane. If you want to change the order in which the animation is displayed, select an animation and click the arrow on either side of the "reorder"; You can also select an animation in the list and press the "delete" button to remove it.

Draw Path

PowerPoint also provides a wonderful animation feature that allows you to specify a moving route for an object in a slide, which is called an "action path" in PowerPoint. Using motion paths can add a very interesting effect to your presentation. For example, you can have a slide object bounce to focus the viewer's attention on the highlighted point.

For your convenience, PowerPoint contains quite a few predefined action paths. If you want to specify an action path, select an object, and then choose Slide Show Custom Animation from the menu. Click the Add Effect button in the Custom Animation task pane. Select motion path in the Drop-down list and then select a predefined action path, such as diagonal right or diagonal down. If you don't like the six preset paths listed in the submenu, you can also select more action paths to open the Add Action Path dialog box. Make sure the preview effect check box is selected, and then click a different path effect to preview. When you find a satisfactory solution, select it and press the "OK" button.

PowerPoint also allows you to design your own motion path. Select an object and select Add Effects Action path from the menu to draw a custom path, and then select a drawing method (such as a freeform curve) from the list. Then use the mouse to accurately map out the moving route.

After you add an action path, a numeric marker appears next to the object to display its animation order (as shown in Figure 2). An arrow also appears to indicate the start and end of the action path (in green and red, respectively). You can also select the object in the animation list, and then adjust the options in the start, path, and speed submenus (in the Custom Animation task pane).

All sorts of little tricks.

Add more to cancel the operand. All Office users know that the Edit Undo command (Ctrl-z) can undo the last step. If you click the Drop-down arrow next to the "undo" icon, you can also allow you to undo a number of operations to get back to the previous working state. PowerPoint allows you to undo up to 20 operations by default, but you can actually raise the limit to 150 times. Select Tools Options, and then click the Edit tab. In the Undo area, enter the value you want (from 3 to 150) for the maximum number of operands field, and then click OK to exit. Note that when you increase the maximum number of operations that can be canceled in PowerPoint, the PC memory it occupies increases as well.

Reuse your previous work. If you've already done the same or similar slides in your previous presentation, you can take advantage of the previous results in your new presentation without having to start over again. You can insert slides from a previous presentation directly into the current presentation. First, display the current presentation in slide sorter view. Click where you want to insert the new slide, and choose Insert Slide from file to open a Slide Finder dialog box (shown in Figure 3) on the menu. In the Search Presentation tab, enter a file name (or browse to find it), and then press ENTER. Click the slide you want to insert, and then press the "Insert" button.

Alternatively, you can click the "Insert All" button to insert all the slides in the presentation into the current document at once.

Apply multiple templates

A long time ago, each presentation had only one design template, and there was no such limit; You can apply as many templates as you want in a presentation. For example, you might apply a second template to introduce a new topic or draw the attention of the audience. To achieve this, you need to display the presentation in normal view and have the tag area appear on the left side of the screen. In the slide marker, click one or more slide icons that you want to apply the template to. Select Format Slide Design from the menu (or click the Design button directly) to display the Slide Design task pane. Select the template icon you want to apply, and then click the Drop-down list arrow to the right of the template icon and select Apply to selected slides.

Import the document. If the text you want to enter in the presentation already exists in the Word file, you don't need to manually enter it again. You can open that Word file directly in PowerPoint. You may need to make some formatting adjustments to the imported documents, but that's certainly more convenient than the text you manually enter. A hint: If the original Word file uses an outline title, the effect of the import is the best.

First select File Open in PowerPoint. In the Open dialog box, tap the drop-down arrow to the right of file type, and then select All files. Double-click the Word document you want to open in PowerPoint. It will open like a new presentation.

Use the AutoFit button. If there's too much text on one slide, you can use the AutoFit feature to split the text into two slides. Click the text area to see the AutoFit button on the left side of the area (its shape is two horizontal lines with arrows up and down), click the button and choose "Split between two slides" from the submenu.

Output data to a Word document. Sometimes you need to distribute your presentation as text to co-workers or customers, and it's best to export the presentation as a Word document.

In PowerPoint, select File, send, Microsoft Word. In the Send to Microsoft Word dialog box, select the layout you want to use in Microsoft Word. For example, you can select "Use outline only" to create a document with text only; Select "Blank rows next to slides" to create a series of slide thumbnails with commented lines. After you choose a good layout, click on the "OK" button to send the presentation to Word.

Take some time to practice some of the tips above! They will make PowerPoint work better for you than ever before.

Extracting the motherboard from an existing PPT document

1 Open an existing PPT document in PowerPoint

2-click view → motherboard → slide master

3 Click file → save As, select Presentation Design template in Save as type (file suffix named. pot)