AP create accounting subject

1. Ways to create an accounting subject

1. Create a subject for a single invoice on the invoice workbench;

2. submit the "Create accounting subject" concurrent request to create accounting subjects for all invoices that have been verified but have not yet been created.

Ii. Create an accounting subject for a single invoice

The invoice is currently required in the accounting division.VerifyOnly invoices that pass the verification can be used to create accounting subjects.

When creating an accounting subject for a single invoice, there are several options:

A) Drafting: After draft is translated and "drafting" is selected, the accounting entries will be generated in the payable module, that is, the accounting entries will be generated in the xla_ AE _headers and xla_ AE _lines tables. This function is mainly used to check whether the entries created by the invoice are correct. It just means a draft,Therefore, you can "Create an accounting subject" again on the invoice for "Creating an accounting subject ",

 

At this time, the invoice status "recorded" is "no", indicating that the account is not actually recorded. In the table accounting_entry_status_code = F in the xla_ AE _headers table (indicating that you can create an accounting subject again), gl_transfer_status_code = N (indicating that the account has not been transferred to GL );

B) Final: after the final selection, the accounting entries will be generated in the payable module, that is, the accounting entries will be generated in the xla_ AE _headers and xla_ AE _lines tables. The final meaning is that an accounting entry is generated in the payable module and cannot be modified, and an accounting subject cannot be created again.

At this time, the invoice status "recorded" is "yes", indicating that the account has been recorded. In the table accounting_entry_status_code = N in the xla_ AE _headers table (meaning that the account cannot be created again), gl_transfer_status_code = N (indicating that the account has not been transferred to GL, indicating that the "final" request is, that is, "final" has nothing to do with whether to transfer to GL );

C) final posting: after final posting is selected, the accounting entries will be generated in the payable module, that is, the accounting entries will be generated in the xla_ AE _headers and xla_ AE _lines tables, and the "Create Accounting Account" concurrent request will be run, the "Journal import" program will be issued to import sub-ledger accounts into the general ledger and post them in the general ledger journals (relevant settings must be made in the general ledger ).

Note: "create accounting subject" concurrent requests include "send to GL request ".

At this time, the invoice status "recorded" is "yes", indicating that the account has been recorded. In the table accounting_entry_status_code = N in the xla_aep_headers table (indicating that the account cannot be created again), gl_transfer_status_code = Y (indicating that the account has been transferred to GL, indicating that selecting "final transfer" Will, transfers the subledger accounting entries to GL ).

If you want to transfer the accounting entries in the xla_ AE _headers (lines) table to GL (only include the accounting entries generated by selecting "create accounting account, excluding the "proposed" and "final posting" sections), you must submit the "transfer to GL" request separately, and send the "Import to journals" request, as shown in.

3. submit the "Create accounting subject request"

Submit the "Create accounting subject" concurrent request to create accounting subjects for all invoices that have been verified but have not yet been created. Specifically:

1. Including only verified invoices;

2. include invoices that have been verified and passed the "prepare to create accounting account" on the invoice workbench;

3. Do not include invoices that have been verified and passed the "final create accounting account" on the invoice workbench.

An accounting account creation request will execute the following concurrent procedures:

 

1.Accounting procedures:Create accounting entries in the payable module and store them in the xla_ AE _headers and xla_ AE _lines tables;

2.Send a journal entryGL:Transfers entries in the xla_ AE _headers (lines) Table to the gl_interface in the general ledger interface table. (Note: This step is hidden );

3.Import journals:Generate general ledger journal entries based on the data in the general ledger gl_interface table;

4.Subledger accounting balance update:Update the subledger accounting balance.

Note: requests for creating accounting accounts will not be sent to the accounting entries generated on the invoice workbench through "create accounting account final"GLInXla_ AE _headersTableAccounting_entry_status_code = N, AndGl_transfer_status_code = NIs not sentGL.

4. Disable exception reports during subledgers

When the sub-ledger is closed during the period, the exception report willOnly verification, verification and drafting of creating accounting accounts, verification and final creation of accounting accountsAnd the corresponding accounting entries are not transferred to the GL invoice for extraction, new invoices not verified are not included. For example:

This report is used to query the invoices or transactions that have been verified for the current month but have not generated the accounting entries in the general ledger at the end of the month, because after the close of the current period, in the next phase, you will not be able to process the invoices that have been verified in the early stage.