Are there project management templates available? (Templates and management tools help with process improvements)

Good wishes for process improvement

Many friends including company managers have such a good wish:

1) can learn from a large enterprise's off-the-shelf process and template, it is best to use directly, expect to improve their company's research and development process level in a short time;

2) hope to have a set of research and development management process tools, to help these processes and templates to ground, reduce the cost of process implementation and management costs.

Two painful process Improvement lessons

I had a similar wish, and my boss was the same, and as a result we experienced two painful lessons.

First time:

The company wants to go to ISO, come to the consulting company, a set of management tools and process templates, and my project is to carry out the main force of this process. The consulting firm couldn't explain the process and the management tools, and I couldn't answer a lot of questions in the process, mechanically the process and tools made me super-painful and finally allowed me to tweak the template myself to be a little bit more comfortable.

The ISO audit passed, but almost drove me away. Later, the company invited a new research and development boss, the eldest brother took office to do a great satisfaction thing, is to abolish the set let me very painful process template, but also stop using that set of management tools.

Second time:

For the first time, things haven't finished yet. We are very happy very excited, finally completely get rid of that set of shackles of our east, but the new boss brought a new set of Dongdong! He moved the CMM5-level research and development process of XXX company, the project document template applied Rup, the design document has "4+1" view and so on tall things. As a result, I'm going to continue with the cup again, because I checked my project again to execute the process.

But our new boss is quite cow B, not long he realized that the process can not be directly copied, and then he made a great decision, is to completely abolish this set of things, instead of the practice is to start all of us to create a suitable for our own development process.

Our boss continued to make the "great" decision, is to let me as a "research and Development center Manager", CMM3-level process improvement and the subsequent CMMI5-level process improvement work, I will take full responsibility, and give me the principle of process improvement and the fundamental policy, is: simple and effective!

The boss's great decision was endless, and he introduced SharePoint as a management tool. The great thing about this tool is that it's just a platform with nothing on it! You're not mistaken, there's nothing at all! Everything needs to be built on your own, and you can build almost any effect you can imagine!

So we according to the company's improvement needs, gradually set up: cost declaration, Formula declaration, Project website, training website, department website and so on. The project site is the subject of our project management, we have a project site for each project, the project manager is the administrator of this site. In the project site can complete the document management, requirements management, risk management, defect management, meeting management and so on n many things.

How do process templates and management tools help with process improvement?

About process templates

1) Process Improvement There is no shortcut, should focus on from scratch, gradual and simple and effective practical principles;

2) The industry or other company's process template, can take the lessons, but definitely not apply, do not apply and then slowly optimize, play dead own;

3) The process does not lie in how long and how great, the template is not more complex is not to reference the great industry standards, the key is that you can do and have the effect! You can make a page of the specification or template, for the company's current problems to develop, write out to be able to do.

4) Process Improvement is a matter of full participation, and requires the participation of the core personnel, please do not lay in the direction of professionals.

About management Tools

1) Many selling management tools companies rely on this to make money, they use is you want to take a shortcut to the psychology, first let you use the put on, and then you feel bad use to modify, he continued to charge you money. This is not a shocking situation, and there are countless examples around me.

2) tools may solidify a lot of processes and templates, if directly on these content, will kill their own enterprises, forcing their own employees;

3) Tools for process improvement services, tools should be able to customize according to their own characteristics.

For example, SharePoint, you do not need to understand the development, just a little self-study or a little training, you can learn how to formulate a variety of effects. We asked everyone to familiarize themselves with the management features of SharePoint, to have a personal website for everyone, to play by themselves, and to ask project managers, department managers, and senior leaders to be familiar with the configuration of SharePoint. In this way, the middle and senior members of the company can formulate the desired effect according to their own ideas and improve at any time.

Questions about requesting a project management template

If there are friends in the group asking questions like project management templates, I repeat:

Regardless of whether or not to charge, I will not give the template, for the following reasons:

1) The template is the original company's assets, can not be given, contrary to professional ethics;
2) template to you also no use, each company situation is not the same, to you is the pit you just;
3) The key is to master the management of ideas, their own set up for their own company template;
4) Of course, if you ask me for advice, I will help you to build a template that is right for you, but still will not give you the template ready-made.

About SharePoint

Microsoft didn't give me money, so I didn't have to do this SharePoint ad for Microsoft, actually I was advertising for myself.

This tool is really the management platform of our company at that time, I have spent more than 7 years when I left the company, and it should be used for more than 10 years. And I used to provide consulting services to a team in Huawei, who also use SharePoint.

SharePoint has a free version, called SharePoint Foundation, which is not installed on a regular PC, requires Windows Server, and meets some hardware and software requirements. In accordance with the installation conditions, according to the requirements of the installation package can be installed in step-by-step operation.

Some of my friends installed SharePoint under my recommendation, but found it not good to use! This is normal, and I've already mentioned that the biggest benefit of SharePoint is: nothing! At first you only see a blank site, no content, you need to build. Of course, if no one is under the guidance of their own to explore will be more boring, it may be difficult to discover the benefits of SharePoint.

I used to build a lot of management system in SharePoint, in the past the company CMMI5 Management system is I and everyone through the years gradually set up, you are welcome to find me to do consulting services (ads, clicks), of course, this service is charged.

I wanted to share some of the SharePoint courses a few years ago, give some examples, and so on, to help people with SharePoint, and to sell my services and courses. This matter has not been as the focus to do, there are many reasons for not to elaborate, I hope in the future can be put on the agenda as soon as possible.

The above content is definitely an advertisement!

What management tools should I choose?

SharePoint is not a must, it is recommended that you can customize the various effects of the management tools, many tools have a free version, you can try it first.

Tools are not the focus, but also the management of ideas and ideas to improve the problem, and then wordy: Process improvement and management improvement, there is absolutely no shortcut! To improve the staff's working level and methods, through the appropriate tools to assist is the fundamental way.

Copyright NOTICE: This article for Bo Master original article, without Bo Master permission not reproduced.

Is there a project management template available? (Help for process improvements by templates and administrative tools)