Backup and Recovery tips for Outlook 2003

Most people now have multiple mailboxes, so we'll add multiple mail accounts in Outlook. If you need to reinstall Office or Windows systems, or if you need to transfer all of these account settings and mail messages from one machine to another, there are many facets involved, but as long as we are step-by-step, we can export backup pieces.

A backup of Outlook multiple account information

Don't forget, Outlook is part of Microsoft Office. After you install Office 2003, open the start → program →microsoft office→microsoft Office Tools →microsoft Office 2003 user Settings Save Wizard to open the Microsoft office 2003 User Settings Save Wizard dialog box. Click "Next". As Figure 1, select Save my local settings, click Next, and in the dialog box that appears, select the location and file name (. ops extension), click Finish, and then start backing up the various personalization settings that are made in office. This includes multiple account information for Outlook and registry information for Office user profiles. With this information, restoring multiple account information is sufficient.

Second, back up Outlook messages and tasks, calendars, and other information

Outlook stores the data in a Messaging Application Programming interface (MAPI) folder. MAPI folders can be stored in a file called Personal Folders (. pst) files on your hard disk, and you can use the following steps to back up your entire personal folders (. pst) file:

First step: Close any mail-related programs, such as Outlook, Microsoft Exchange, or Windows Messenger;

Step two: Click start → settings → control Panel, open the Control Panel window, double-click the Mail icon to open the Outlook Properties dialog box, click the Show Profiles button

Step three: Click the appropriate profile, and then click the Properties button;

Step Fourth: Click the Data File button, and then click to select the Personal Folders service that you want to back up;

Tip: If you have more than one Personal Folders service in your profile, you must back up each group of personal folders (. pst) files separately.

Fifth step: Click the "Settings" button, note the listed path and file name;

Tip: A Personal folders (. pst) file contains all the data stored in Outlook, so it may be too large. However, you can reduce the size of your personal folders (. pst) file by clicking the Start Compression button.

Step Sixth: Close all Properties window, find the. pst file just noted in "explorer" or "My Computer" and make a backup.

Third, backup other information

If you have made customizations and want to copy these settings to another computer through Outlook, in addition to your personal folders (. pst) file, you will also need to include the following files in your backup, which are typically kept under folders:

★outcmd.dat: This file stores toolbars and menu settings;

★< configuration filename >.fav: This is your Favorites file, which contains the Outlook panel settings;

★< configuration filename >.nk2: This file stores the nickname used by the AutoComplete feature;

★normal.dot: If you use Microsoft Word as your e-mail editor, the signature is stored in the Normal.dot file as an AutoText entry;

★ Customize the location of the signature file:< drive: Documents and Settings username application datamicrosoftsignatures>; where "drive" indicates that the drive for Outlook is installed, " User Name "represents the user name of the current system login.

Tip: Each individual signature has its own file with the same name as the one you used to create the signature. For example, if you create a signature named Mysig, the Signatures folder creates three automatic signature files with Mysig as the primary file name, which is. htm Hypertext Markup Language (HTML) format,. rtf (Microsoft Outlook RTF A. txt file in the format (RTF) and plain text format.

Import Recovery Chapter

Well, with the backup and preparation of the information above, you can now boldly take these backed-up data around the world. Reinstall the system or the mobile office, as long as the saved information back to the import or restore, everything can be restored as ever.