Chinese herbal medicine pieces ERP case

Company Profile

Scale
Suzhou Chinese Herbal Pieces Co., Ltd. was founded in 2002, Suzhou, the first Chinese herbal medicine pieces GMP Certification enterprises. The company brand "Li Liangji" first in 1914, ancestral three generations, for the Chinese old enterprise. At present, the company operates mainly divided into three parts: Chinese herbal pieces, healthy ginseng tonic, as well as the Chinese Medicine Service Center for frying.

The company is now registered capital of 25 million, covers an area of 40000 square meters, with more than 500 employees, Chinese medicine varieties and specifications of more than 4,000 species. The factory design of Tian Ling Chinese herbal medicine in strict accordance with the provisions of the GMP, the construction of modern warehousing logistics. Owned raw materials warehouse, intermediate warehouse, finished warehouse total area of more than 25,000 square meters, all-day use of cool library management, full-day temperature control in 16-25 ℃, humidity less than 60%; production equipment, with steaming, boiling, stir-fry, roast, calcined, cutting, crushing, drying, automatic packaging Machine Hundred units (sets) Quality inspection from the character identification, physical and chemical identification to the content of determination, a total of high-performance liquid chromatography, gas chromatography, moisture analyzer, such as more than 30 units, to ensure that the products.

"Factory Map"

 Product

Products are mainly divided into health products and Chinese herbal pieces and Chinese medicine, such as pan-fried services.

 Equipment

"Key Equipment List"

Workshop	Device Name	Describe
Frying Center	Boiling machine

 Process

"Key Craft Drawing"

 implementation Process On- line process

Tian Ling ERP project, implemented since September 1, 2014. After about 5 months of time to gradually integrate ERP operations into daily work and gradually stabilize, during the implementation of the project in the process, can be divided into five stages: Operation training stage, basic data preparation stage, trial operation stage, formal operation stage, summary adjustment stage, In the operation phase combined with the actual situation of Tian Ling also made a number of important custom development, including: Hospital prescription information access, Sales invoices Rapid Entry interface development, financial funds module docking, the establishment of the price system, and later maintenance and promotion phase of the implementation of the spirit of the GMP form, EMS.

08/01 to 8/31, completed the ERP before the launch of the work, including: research, process validation, system reform, Operation training.

From 2014/09/01 to 2015/02/28, the official launch of the 5-month period, found a lot of problems, the most important thing is that the sales delivery operation can not meet the spirit of such sales documents and the fast pace of the situation, after the two sides of the communication, in response to this situation for the rapid entry of the custom development. But the sales issue document operation also needs to inquire its price after the entry price, this also became a headache problem, so let the spirit summarizes material price law, the price system came into being, Tian Ling as long as according to the rules to maintain basic information including price list, special price, custom price price and discount, etc. Do a single time when the choice of materials will automatically jump out of the corresponding price, greatly facilitate the work of the business Department of Tian Ling. In addition, Tian Ling also put forward the need to establish contact with the hospital, can get the prescription from the hospital directly, through the communication with the technical department, the hospital, the hospital and our system have opened the interface and formed a data channel, the spirit can obtain prescriptions and other information from the hospital, the hospital can obtain the delivery, invoice details and other information they need. On-line due to the pharmaceutical companies pay attention to quality and batch tracking, so in the spirit of the implementation of batch management, bar code management, process registration management.

Financial aspects of the main to them to create a collection of accounts receivable tools to summarize sales and delivery data and EDI to form accounts receivable, and according to the accounts receivable invoicing, has developed a summary of receivables outstanding collection to track each clerk's outstanding receipts. In addition to these major issues, the period also done a lot of communication between the two sides and made a lot of improvements and limitations, to ensure that the system after 4, 5 months after the implementation of the gradual smooth and meet the needs of customers, for the 15, 16 upgrade laid a solid foundation and built a timely, accurate, A stable data platform for deep data mining and analysis.

Promotion Process

From 2014/09/01 to 2014/09/30, we perfected the ERP operation and process of sales, workshop, field, purchasing, warehouse, finance and other functional departments.

2015/10~ so far, the implementation of the first and two days of the spirit of the GMP, is now mainly routine maintenance.

2015/03-2016/02, the sky Spirit Price system according to the continuous improvement of demand.

2015/12~ to date, Tian Ling EMS demand Research, product Department for customization, implementation testing, training, implementation.

2014/09/30 ~ To date, the management of the issue of heavenly spirit, the accuracy of inventory improvement, especially in the Frying Center warehouse inventory and other system optimization work.

 Implementation Results

Improve Enterprise Workflow

Using Push ERP, the operator as long as the daily registration and registration work to become simple and fast, report statistics by the system to complete, greatly improve the office efficiency.

Example:
1. Business department to produce sales invoices using fast input, can quickly open the daily documents, and supporting a series of reports to assist daily work, such as Customer Sales summary (by the Community), salesman sales single large categories of inquiries, regional sales single large categories of inquiries
2. After the establishment of the interface with the hospital to facilitate access to the hospital's prescription list and arrange work orders and other subsequent series of operations
The use of Barcode and batch management facilitates work flow and tracking.
Set up a stable accounting processing platform and ERP information sharing, query convenience, for the enterprise to save a large number of human resources.

• Enhanced specification and monitoring of enterprise processes

After the implementation of the system and the use of GMP, the whole process of the spirit of the documents involved in the system to record and management, to help the spirit of the discovery of production problems and monitoring process to ensure the quality of product production.

• Strengthen the management of enterprise logistics

The realization of the interface between the Tian Ling and EMS, strengthen the management of logistics, Tian Ling can be based on the choice of shipping method to transmit data directly to the Ems,ems return data and can be timely to the logistics delivery, Tian Ling can obtain tracking logistics situation.

 key processes and data acquisition

Tian Ling GMP:
GMP (Good Manufacturing Practices) is a set of mandatory standards for the pharmaceutical, food and other industries, requires enterprises from raw materials, personnel, facilities and equipment, production process, packaging and transportation, quality control in accordance with relevant national laws and regulations to meet the health quality requirements, The formation of a set of operational norms to help enterprises improve the health environment, timely detection of problems in the production process, to improve. In brief, GMP requires pharmaceutical, food and other production enterprises should have good production equipment, reasonable production process, perfect quality management and strict testing system, to ensure the final product quality (including food safety and health) in line with regulatory requirements.

At present, the spirit of Chinese medicine to undergo GMP review, the goal of this project in the AIO7 system in accordance with the GMP requirements of the standards to achieve the relevant content of information. In the past, the production of GMP-related documents is Word document records and management, in the use of the AIO7 system, the production, quality inspection-related content can be easily recorded in the system, greatly improving the efficiency and the degree of informatization. (Details of the annex PJM6030 (Tian Ling GMP) and the GMP system document operating instructions document)

Sky Spirit Price System: mainly in order to achieve the business to do the invoice can automatically according to the rules out price.

Tianyi Prescription Management:

Tian Ling EMS:

Improve Improvement

The strengthening of the spirit self-management

Tian Ling has a good information department and administrators, need to continue to strengthen training, so that the information department can become our right-hand, to assume the management of the spirit system, and our docking communication work.

The sky needs to optimize the query rate, the large amount of data resulting in frequent timeouts.

Chinese herbal medicine pieces ERP case