Common format Settings--word 2007 book typesetting complete manual 4

Common Formatting--word 2007 Complete Handbook of Book Typesetting (IV.)

After the previous settings, you can start to make the content of the book layout. The following common formats are often used in the typesetting process.

1. Apply Style

The three-level heading styles, body styles, and so on have been customized before, so we have to apply these styles in the right place, strictly according to the book editing requirements. This can not only make the book format neat and unified, but also for the future directory extraction and indexing operations bring great convenience.

The application of the custom style is very simple, such as the chapter title style application is to place the insertion point anywhere in the title of a chapter, click the Drop-down button of style in the toolbar, and select the chapter title item in the list. The section title style, subsection heading style, body style, and so on are used the same way.

2. Set character format

The application of the style is regular, and there is a regular operation to apply character formatting to some text. Character formats in Word 2007 include font, font, font size, effects, character spacing, and various dynamic display effects for characters. Flexible use of character format, you can make the document more colorful.

(1) Set font, glyph and font size

First select the text you want to change character format, the most commonly used tool buttons appear immediately in the selected area, where you can easily set fonts, glyphs, font size, and so on.

For more complex font settings, click the Small button with an arrow in the lower-right corner of the start Ribbon to open the Font dialog box, as shown in Figure 6. All of the feature settings in which you can make font formatting.

　　

Figure 6

(2) Set special effects

In book typesetting, there are times when you need to set colors, underscores, shadows, engraved, emboss, accent numbers, and so on for the selected text, and these special effects are set up in a simple way that you can select the desired effect in the effects option area of the Font dialog box.

In the book often see X3, A1 such text effect, it is the text of superscript, subscript set up after the appearance. For example, the setup process of "X3" is to first enter the characters "X" and "3" in the usual way, then select the character "3" that you want to use as superscript, and click the Superscript button in the font options area of the start ribbon to get the desired superscript effect "x3". Like "A1" this kind of subscript effect setting and the superscript effect setting is similar, do not repeat. 3. Set paragraph formatting

(1) Set alignment and line spacing

Word 2007 provides 5 alignment, which is left-aligned, right-aligned, center-aligned, justified, and split-align.) The steps to set paragraph alignment are to place the insertion point in the paragraph you want to align or select several paragraphs, and click an Alignment button in the Paragraph option area of the start ribbon as needed.

To set line spacing, click the Line Spacing Tool button in the paragraph options area. There are several preselection values in which you click leading options if you can't find the values you want, or click the small button in the lower-right corner of the paragraph option to open the Paragraph dialog box, where you can make multiple line spacing settings, as shown in Figure 7.

　　

Figure 7

(2) Set paragraph indent and segment spacing

Paragraph indentation refers to the distance from each line in a paragraph to the inward retreat of the left and right edges of the page. In Word 2007, there are paragraph indent, first line indent, and sometimes hanging indent formatting, and setting segment spacing is a regular thing, and these settings are all in the Paragraph dialog box, and so on. When you open the dialog box, set up the appropriate options area on the Indent and Spacing tab. Where the first line indent, hanging indent is set in the special format Drop-down list, its value is in characters, paragraph spacing selects automatic or how many rows, and click the Spinner button to increment or decrement by 0.5 lines.

4. Set borders and Shading

There are two ways to add borders and shading to Word 2007 by opening the Borders and Shading dialog box by executing the commands in the page background of the page layout ribbon, and by setting the related tool buttons in the start Ribbon. The latter method is easy to operate, but it can be set with fewer kinds of effects. If the borders and shading of the document are required, the first method should be set.

First select the text content you want to add borders and shading to, and then click the page border item in the page Background option area of the page Layout ribbon, open the Borders and Shading dialog box, select the Borders tab to set the border for the selected text, and select the Shading tab to set the background for the selection, as shown in Figure 8 。

　　

Figure 8 Word2007 border and shading

Select the settings, style, color, and width of the border to see the effect in the preview area. If you only need to set border lines on some edges (such as setting border lines only on the top and bottom borders of a paragraph), you can remove them by clicking the left and right box buttons in the Preview window. Click the Shading tab to set shading for the selection. You can also see the effect of the preview area by selecting it in the fill, pattern (including style and color) options area.

The Page Border tab in the dialog box is used for each page of the entire document, and can be set to a border of multiple artistic effects, in addition to a monochrome border. When the settings are complete, click OK to finish setting the document borders and shading.

5. Set bullets and Numbering

In order to emphasize the juxtaposition and order relationships between certain content in book typesetting so that the content becomes hierarchical, the two formats of bullets and numbering are often used.

You can set bullets and numbering by selecting a few paragraphs that you want to add bullets or numbering to, then pointing the mouse at the tool button block that appears in the selection, and then clicking the Drop-down button to the right of the tool at the bottom right to select a bullet. Or right-click in the selection, point to Bullets on the shortcut menu, and select a bullet in the subordinate menu.

There are only a few bullets that you can use with the above methods, and if you want to choose among more bullets, you do so through the Define New Bullets dialog box. You can choose a large range by clicking the Bullets/define New Bullets command when you right-click the mouse, and the dialog box pops up and clicks the symbol or Picture button.

6. Set up Hanyu Pinyin

The phonetic Guide feature allows you to automatically label Hanyu Pinyin on selected Chinese characters. If you want to use this feature, you will open the Phonetic Guide dialog box by selecting a Chinese character first, and then clicking the Phonetic Guide of the Common Tools button in the Start Ribbon. In which you can set the phonetic "alignment", "offset", "Font", "Font size", and so on, and finally click the OK button. The phonetic guide can only automatically mark pinyin for the selected 30 Chinese characters at a time.

7. Set the circled character

Word 2007 can add circles, square rings, diamond rings, or triangles to any character. This is done by clicking the Circled Characters button in the font options area of the start Ribbon to open the circled Characters dialog box.

In the style area of the dialog box, select one of the "Shrink text" or "Increase ring", then type the character you want to add in the character box, and then select a circle style from the circle number box. Click the OK button to insert the circled characters into the document. 8. Vertical and horizontal mixed row

The imported text is generally horizontal text layout, sometimes in the books in the form of vertical and horizontal mixed, in order to achieve a special layout effect. To achieve this typesetting effect, first you need to select the text and set the font, style, font size, color, and so on, and then click the Text Box button in the Insert Ribbon, select the Draw text box item in the Drop-down list (or, of course, the text box styles provided by Word 2007), A text box appears automatically around the selected text. Then open the page Layout ribbon and select the Change Text Direction feature option, the word in the text box becomes vertical, and drag to adjust the height and width of the text box. Then click the border of the text box and select a style to beautify the text box in the Ribbon. To set more formatting, click the Small button in the lower-right corner of the size area to open the Format Text Box dialog box.

9. Set Page background

The page background can be set to monochrome, and can also be set to textures, pictures, watermarks, art borders and other effects. The page effects are set in the page Background option area of the page layout ribbon, which is the watermark, page color, page border option, and can be easily set when opened.

(1) Setting the picture background in the foreground layer

You can create a pattern in the foreground layer and then move it to the background layer so that it doesn't obscure the body. Follow these steps to:

① Place the insertion point in the document page where you want to set the background.

② opens the Insert ribbon and clicks the Picture Feature option, and in the dialog box that appears, select the picture you want to insert, and the picture you select after clicking OK is inserted into the current page.

③ resize the picture to fit the size of the text, click the text Wrapping Drop-down button in the Ribbon, select the below text item, place the picture on the background, and the body of the editor appears on the picture, as shown in Figure 9. If the picture color is too strong to affect the reading of text, you can also use the function area of "brightness", "contrast", "recolor" and other functions to adjust until satisfied.

　　

Fig. 9 Adjusting Word2007 Background

④ if you want to format more pictures, point to the picture right click and choose Format Picture on the shortcut menu. You can set it up in the dialog box that opens later. Hint: The disadvantage of this method is that only in the current page background to increase the pattern, if you want to increase the picture background in multi-page documents, this method is not concentric. The method described later can set the background effect on all pages of a book at once.

(2) Set watermark background

The watermark is called a "washout" in Word 2007. The way to make a watermark background is to open the page layout ribbon, click the Watermark Drop-down button in the page Background option area, and select a built-in watermark effect in the list. However, these watermarks are written as a background, if you want to use the image as a watermark background, select the "Custom Watermark" item, will open a "watermark" dialog box, as shown in Figure 10.

　　

Set watermark in Word2007

Click Picture Watermark in the dialog box, and then click to select Picture watermark or text watermark. If you select Picture watermark, and then click the Select Picture button, you can open a "Insert Picture" dialog box, select a picture in this dialog box, double-click, Return to the Watermark dialog box, "erosion" effect that is, the watermark effect is selected by default, click the "OK" button, you can appear in each page of the document Watermark back Jing.

If you select the Text Watermark radio button, enter the text you want in the text box (or the text in the list box), and set the font, size, color, and layout. When you click the OK button, the effect of the text watermark is inserted on each page of the document.

(3) Set color background

Color background similar to the use of colored paper to write articles, can be monochrome can also be two-color, texture, patterns and so on. The setting method is to select a color in the list by clicking the page Color Drop-down button in the page Background option area of the page layout ribbon, and of course you can only set a single color. Select Fill Effects in the Drop-down list to open the Fill Effect dialog box, as shown in Figure 11, with the gradient, texture, pattern, picture 4 tabs in the dialog box, which you can set up by entering the tab you want.

　　

Figure Word2007 Setting fill effect

(4) Set art border

"Art border" refers to the appearance of artistic outlines on every page. The setting method is to click the page Color feature button in the page Background option area of the page layout ribbon, select the Page Border tab in the dialog box that appears, and then pull out the art list and select a satisfactory border.

10. Columns and multiple layout of the same page

(1) Sub-column

In some articles, there will be a poem, and each line has fewer words, and if the poem is kept as it is, it is a waste of space and beauty. Then you can use the column function to make the page layout more reasonable.

Poetry can be divided into two columns and even more columns. To select the section of text in the column, click the Columns button in the page Layout Ribbon pages Setup Options section, the Drop-down list has "one column", "Two columns", "Three columns", "left", "right" and "more columns" several options, select the first 5 options in the 1 options to be selected The fixed text is divided into the specified number of columns. If you select the last option, the Columns dialog box opens, as shown in Figure 12.

　　

Figure Word2007 Columns Settings

In the dialog box, you can set the number of columns (up to 11 columns), and deselect the column width equal check box to set column widths and spacing, and to add divider lines. Finally, click the OK button. Tip: Sometimes column results appear in the column of the number of lines of serious imbalance phenomenon, is generally left column line too many and the right column is too little, such a layout is very beautiful. How do you make the rows in each column basically the same number? The simple way to do this is to move the insertion point to the end of the paragraph where you want to balance the number of rows, and insert a "continuous" type of section break, which is to insert a "contiguous" section break after the last character in the right column, and you can get better results.

(2) Multiple layout of the same page

When typesetting a document, it is sometimes necessary to have different layouts on the same page, and it is convenient to apply the section to achieve this effect.

First place the insertion point where you want the section to begin, click the Separator option in the page layout ribbon, Pages setup options area, and select the contiguous option under section breaks in the Drop-down list that appears.

Then move the insertion point to the end of the section, and then insert a section break, so that the portion between the two section breaks becomes a separate section, and multiple sections can be divided on one page.

You can then set different column formats, text formats, and paragraph formats for each section of the text.

(3) Making hurdle title

Sometimes, you want the title to be on top of all the columns and the title itself doesn't have columns, and you need to do a section on the document. Each section in the document can be set to a different number of columns, now as long as the title as a separate section, the section only set 1 columns (that is, the title does not separate columns), you can produce hurdle title.

To move the insertion point to the first character in the body below the title, insert a section break for a "continuous" type, that is, a section break is inserted between the heading and the body. Select the text below the headings that require the columns to set the column effect on the line. In this case, you can see the use of the hurdle title in Page view.

If in the process of the column, the title has been mistakenly divided into columns, but also prepare to form the hurdle title, then you can select the title text, click the toolbar button (if you do not have a custom method to add), in the pop-up list select "1 column", that is, the column, completed after the title of the hurdle.

11. Set the drop Cap

In the book typesetting, in order to increase the attractiveness of the reader, but also for the new layout, each chapter or section of the first character amplification, and set into a conspicuous color, format, etc., which is the word "drop cap" function. Here's how to set this up.

Place the insertion point anywhere in the paragraph that requires a drop cap (no first characters are selected), and in the text options area of the Insert Ribbon, click the drop cap option. There are three items in the Drop-down list that have a drop, hang, cap options, select one of the first two items to get a dropped cap or hang effect, and if you select the third item, open the Cap Drop dialog box.

In the dialog box, select Drop or hang, and in the Options section, select the style, the number of rows to drop, the distance from the body, and then click the OK button, as shown in Figure 13.

　　

Figure Word2007 First word sinking