Differences in PPT, pptx, pps, and pot formats in PowerPoint

PPT is PowerPoint2003 before the version of the file save format, open to the file directly edit;

PPTX is the format of the PowerPoint2007 file when it is saved, and can be edited directly after the file is opened.

PPS is a PowerPoint file that is saved in a format that is displayed directly in full screen and is not editable (a good way to prevent others from modifying the slide);

Pot is the template file format for PowerPoint, when you open PowerPoint, if you want to make a touch board, you need to click the "View"-> "master"-> "slide Master", in which case edit the effect you want. Then select Save As, file type Presentation Design Touch Board (*.pot) "

PowerPoint Advanced Usage Tips

Automatic presentation

Click the set up Show command under the Slide Show menu, and in the dialog box that appears, select the Loop show, press Esc key to terminate check box.

Insert Flash Animation in PowerPoint (Microsoft Office Skills Competition award winning works)

Open PowerPoint, click the view → toolbars → Control toolbox command, open the ActiveX Control Toolbox Panel (Figure 6), and at the bottom of the toolbox there is a button for "Other controls," Click the button, open the list of ActiveX controls that are installed on your system, and select Shokewave Flash Object option after the cursor will change to 10 font. Use the cross mark to drag a Flash movie to the screen space on the slide. Flash movies can arbitrarily occupy any size or position on the screen. After you drag the Flash window, right-click the window. In the pop-up menu, select the "Properties" item (Figure 7), type the URL or path to the SWF format movie file in the movie box in the Flash Page Properties dialog box. If the SWF movie file is in the same directory as the PowerPoint file, type the SWF file name.

Insert MP3 Music

PowerPoint's "Insert → movie and sound → file sounds" does not support MP3. But if you must MP3, you can do this by clicking insert → object, selecting create from file in the Insert Object dialog box (Figure 13), clicking Browse, indicating the path to the MP3 file, and clicking OK. After inserting the document, in the animation effects setting, in addition to time, effect, and then select play settings → object action → activate content (the system must have a MP3 player).

Play Video with PowerPoint

Have you ever thought about adding some videos to make PowerPoint speeches more vivid? Online streaming video of the FLV format is now available on the web, with too many interesting short videos and plenty of demo footage to add to PowerPoint presentations if needed. ?

The answer is "yes". As long as your computer can play flash, you can play the FLV online video in PowerPoint. Because video in FLV format is played by calling Adobe's Flash plug-in, an ActiveX control can easily add your favorite video to your PowerPoint slides file.

The specific steps are as follows:

Step one: Insert a "ActiveX control" in a PowerPoint file that can play Flash

1. First make sure that your computer has Adobe (Macromedia) Flash Player installed.

If not, please click here to download: http://download.it168.com/03/0307/3951/3951_3.shtml

2. Open the PowerPoint slide page where you want to insert the video, select the View/Toolbars/Control Toolbox from the menu, and open the Control Toolbox Suspension window.

3. Click the "Other Controls" button in the lower-right corner of the tool to open a long list of controls, drag down, and select "Shockwave Flash Object", at which point the mouse will turn into 10 glyphs, as shown in Figure I.

Figure I

4. Back to the page, a single machine and drag the mouse, there will be a fork square, adjust its size, this box determines the video in the slide when the size of the play, such as figure two.

Figure II

Step two: Get the link address of the network video

Here are some of the more popular video site video address acquisition methods:

1.YouTube (World's largest video sharing site)

①. Find the YouTube video you need, click the "Menu" button in the lower-right corner of the play box, and then click "url" to display a text box with a URL. Copy all text in the text box and get a link such as "HTTP://WWW.YOUTUBE.COM/WATCH?V=LFV5QXZ6JHC".

②. You need to make some changes to the link address and replace the "/watch?v=" paragraph with "/v/". Get a valid address like this: HTTP://WWW.YOUTUBE.COM/V/=LFV5QXZ6JHC.

Figure Three

2. Tudou (tudou.com)

In Tudou to find the desired video, in the video playback page, click on the bottom of the video "How To paste Potato video", in the pop-up prompt box to copy "2." Show the player to your personal space or blog "The address of the column."

Figure Four

3. Youku (youku.com) and My Music net (56.com)

Youku in the Playback page video to the right, I music network in the playback page video below, you can see the text box with the video address, copy it.

Other video site access methods similar to the key is to find the video with the player's original link address, I will not enumerate.

Step three: Add a video link to a PowerPoint file

1. Right-click the ActiveX selection box you added before, and select Properties.

2. Find the "Movie" column in the Properties window and fill in the video link in the second step in the next blank column.

3. Close the Properties window and preview the slide to play the video online.

Figure Five

How, see the above introduction, is not also have the impulse to itch? As long as the actual operation, it is not difficult. Later in doing the demo document, insert some video files, you do not need to fill in the link and click to jump to the page to see, but not hate ads appear. From now on let your PPT document more vivid, more colorful!

Frequently used tips for hyperlinks in PowerPoint

In PowerPoint, we often use hyperlinks, and there are a few common problems:

Change the color of linked text

If you're tired of the default link text color in PowerPoint and the text color of the clicked link, you can select from the pop-up color Scheme dialog box by using the slide color scheme (PowerPoint 2002 should be the edit color scheme in slide design) on the Format menu Custom tab, and then you can set the appropriate settings.

Remove the underline of linked text

If you want to remove the underline of the linked text, you can not see the underline of the linked text by inserting a new text box into the slide (instead of using the text box that came with the slide layout), and then selecting the text title, and then setting the hyperlink to the text box.

A link hint message appears

If you want to add the link hint effect to the slide as shown in Figure 1, just click the ScreenTip button in the Link dialog box and enter the appropriate hint message.

Problem with virus prompts for linked executables

Sometimes we need to link to an executable program during the slide show, even if the security of macro is set to low, the system will be prompted with "This file may carry a virus" when the link is present. How do I close this message? In fact, just select the link title, use action settings on the Slide Show menu, and select the executable you want to run.

Tip: You don't need to set the security level for macros in PowerPoint2000 to open executables in this way, but you don't get the hint by setting the security of macro to low in PowerPoint2002.

Let slides play automatically

To allow PowerPoint slides to play automatically, just right-click the document while playing, and then perform the show command in the pop-up menu, or change the file's extension from PPT to PPS before you open the document, and then double-click it. This avoids the inconvenience and hassle of having to open the file each time to play.

Add "regret pill" to PPT

When you use PowerPoint to edit a presentation, you can revert to the state before the operation by clicking the Undo button in the toolbar if the action is wrong. However, by default, PowerPoint can only recover the most recent 20 operations. In fact, PowerPoint allows users to "back out" 150 times, but requires the user to make the following settings: In "Tools-Options", click on the "Edit" tab, change the "maximum number of operations can be canceled" to "150", OK.

Prevent being modified

Click "Tools-Options-Security" in PowerPoint and set "password to modify" to prevent the PPT document from being modified. In addition, the PPT can be stored as a PPS format, so you can double-click the file to play the slide directly.

PowerPoint Automatic black screen

In PowerPoint display courseware, sometimes the students need to read their own discussion, when in order to avoid the picture on the screen affect students ' learning attention can click "B" button, at this time screen black screens. Students will return to normal after the completion of the "B" key after self-study. Pressing the "W" key also produces a similar effect.

Quickly convert a PowerPoint slide to a picture

To add one of the slides in a PowerPoint file to the graphics editing software, you can't do that by pasting all the way through the normal editing window of PowerPoint, "Select all → copy", because the conversion method does not paste the background, the motherboard image, into other software. There are three kinds of solutions:

1. Through normal view

If your normal view default effect includes thumbnails, right-click the thumbnail of the slide you want to convert, select Copy from the shortcut menu, and then open the graphics editing software to paste.

2. Through the Notes page view

If your normal view default effect does not include thumbnails, you can convert them through the notes page view. Show the slide in the edit window by using the scroll bar, then click Notes Page on the View menu, and select the slide thumbnail in the Notes page view to perform the action in 1.

3. Slide Sorter View

If you want to convert multiple slides, and your normal view default effect does not include thumbnails, you can navigate through the view of the light slice to convert. Click Slide Sorter Under the View menu to select a thumbnail of a slide that needs to be converted in slide sorter view, perform the action in 1, and repeat repeatedly to quickly convert multiple slides to pictures.

Extracting the motherboard from an existing PPT document

1 Open an existing PPT document in PowerPoint

2-click view → motherboard → slide master

3 Click file → save As, select Presentation Design template in Save as type (file suffix named. pot)

Save as show format--one arrow and three sculptures

After the courseware is finished, you can save it as a PowerPoint show (the extension PPS), and when you double-click the file icon in class, you can start the show directly without the slide editing window appearing. The advantages of this preservation are obvious:

(1) Easy operation, omitted the opening of PowerPoint, click [Watch Show] the tedious steps;

(2) can avoid the show due to careless operation and other reasons, the later presentation of the content in advance "exposure";

(3) can avoid the courseware content by others accidental change and cause "unrecognizable" (this point is particularly important on the public computer).

Perhaps you are worried that you can not make further changes after this save, in fact, you may rest assured that we have two of countermeasures: Save a PowerPoint presentation as a copy; Open the PPS show file in PowerPoint. Do not believe you try, the familiar editing window is not again appear?