Discussion on the four questions and their roles in the Review Conference

How to improve Team productivity

In the fast-paced work, the team can often stop to reflect on the progress of the current work by means of "retrospective meeting", and find out what improvements to make based on the results of introspection. How can you better carry out a regular review meeting that will enable the team to continuously improve their work efficiency? Let's start with four simple questions ...

How to play the greatest value of Review Conference

There are a few ways you can choose to review the work of the Conference. Some of the main goals of some methods are to excavate team experience, it takes a long period of time, there are some ways to regularly review the history of the team, there are some ways to collect activities and the team itself interesting. No matter what we want to do at first, as long as the skills to improve team productivity are often translated into the "four questions" we often say, this is a quick and easy way to quickly improve the team's productivity.

For your convenience, we have provided a guide on our website that will guide you through the four-point review session step-by-step. We'll explain the importance of the four questions in this article and show you how to get the team to get the most value from the review meeting.

In short, using the "Four issues review Meeting" allows the team to reflect the synergy of the most recent cycle (usually 2 weeks), and the team answers the following 4 specific questions:

What is the current progress?

What have I learned?

What other problems do I have?

The team then decides on the next steps for improvement based on the answers to these questions.

Does it sound simple? It is not difficult indeed. But it seems easy to do. Based on our experience, understanding the background of this technique and elaborating on the wording of the issue is very helpful for the team to derive real value from the retrospective meeting.

Where did the original origins of the conference come from?

Recalling that conference technology is popular in team work in lean and agile communities, the technology is inspired by Mother's family therapy (Virginia Satir Classics). In order to master the relationship between health and happiness, she invented a technique called "measuring the daily temperature". Her question is not exactly the same as the review of conference technology, but the core idea of the methodology is basically the same, reflecting first what happened in the past (including all the positive and negative two aspects) before deciding on how to improve in the future.

Review the past and improve the future

Before we delve into the details, we need to pay special attention to the fact that we must always review the past when answering questions. The four questions themselves can be used to review the past, and the second half of this article will focus on how to improve in the future (incorporating improvements into specific activities).

When we want to understand the progress of team work, each of the four questions can play a crucial role. Reviewing meetings can improve what the team is doing (including what we do and how to do it), and as we discuss each issue in detail, the improvements will gradually surface.

Four Questions Review Meeting

Question 1: What is the current progress?

When we seek to improve on the problem, we can focus on the pain and focus on the work that is not progressing well. But on the other hand, we have to ask ourselves what work is going on, to review the positive work and give them full recognition.

The importance of being positive

Why is positive emotion important? First of all, take the time to affirm that the positive work can make the team full of hope and healthy development. Focusing on positive events can counteract our negative emotions. Moreover, identifying these areas of certainty will allow us to maintain these excellent practices in our follow-up work.

Give you a few examples of work that is going well:

"Full communication with customers makes us aware of things that have been overlooked." ”

"Everyone knows each other's work, so let's avoid wasting too much energy on some tasks," he said. ”

"We were impressed by the sponsors during the project presentation. ”

Great thinking and detail

The team is usually looking at the big picture and discussing the project from a macro perspective (we are very supportive of this approach!). , but digging into the potential details is also important. For example, "Sharita only spent 5 minutes talking to me about how to post, but it greatly improved my productivity." "Considering everyone's personal opinion, it is best to focus on the overall situation and focus on the important underlying details that have been exposed."