Exchange2013 public folder

Designed for shared access, the exchange public folder provides an easy and effective way to collect, organize, and share information with others. Public folders organize content in a deep-level structure that is easy to browse. Users can see the complete hierarchy in outlook, which facilitates them to browse the content they are interested in.

Public folders are powerful and can be deployed based on the permissions of active directories. For example, who can access public folders and who can send emails in public folders, who can see these public folders, who have the permission to create new emails, who have only the read permission and those who have the permission to delete the emails.

To put it simply, a public folder is like an FTP server for users to use, and you can also set the corresponding permissions.

In exchange 2013, the public folder is improved again, and the independent public folder database is canceled. Instead of canceling the public folder function, the function is placed in mailbox, this avoids the use of your own high availability mode for public folders when deploying high availability, and the use of Dag high availability mode for mailbox databases, now you only need Dag to achieve high availability of public folders and mailbox databases.

The public folder of exchange2013 is applicable to clients such as Outlook Web app, Outlook 2013, Outlook 2007, Outlook 2010, and outlook for MAC of exchange 2013.

The following example shows how to use a public folder.

First, create three public folders and set the corresponding permissions.

Public folders of group companies: these folders are used to store announcements and notifications of the entire group company. Users can only view them but cannot perform any operations;

Management Group public folder: this folder is used to store the documents and announcements sent by management personnel. Management personnel can edit and modify the folder and create subfolders. Normal users cannot see the folder in exchange;

Common group public folders: these folders are used to store announcements and notifications for common employees. Common users can edit and modify them to create subfolders. Management personnel cannot see this folder in exchange;

The All distribution group contains the user1 and user2 members.

Manage the distribution group containing user1

The common distribution group contains the user2 member.

You must create a public folder mailbox before creating a public folder. The public folder mailbox contains the hierarchical information and content of the public folder. The first created public folder mailbox is a master-level mailbox, which contains only write copies of the hierarchy. All other public folder mailboxes are auxiliary mailboxes that contain read-only copies of the hierarchy.

In EAC, navigate to "public folder"> "public folder mailbox", and click "add" 650) This. width = 650; "Title =" clip_image001 "style =" border-top: 0px; border-Right: 0px; Background-image: none; border-bottom: 0px; padding-top: 0px; padding-left: 0px; margin: 0px; border-left: 0px; padding-Right: 0px; "Border =" 0 "alt =" clip_image001 "src =" http://img1.51cto.com/attachment/201407/20/401810_1405861522LxUO.gif "Height =" 15 "/>.

In "public folder mailbox", enter the name of the public folder mailbox and click "save ".

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Navigate to "public folders"> "public folders" and click "add" 650) This. width = 650; "Title =" clip_image001 [1] "style =" border-top: 0px; border-Right: 0px; Background-image: none; border-bottom: 0px; padding-top: 0px; padding-left: 0px; margin: 0px; border-left: 0px; padding-Right: 0px; "Border =" 0 "alt =" clip_image001 [1] "src =" http://img1.51cto.com/attachment/201407/20/401810_14058615249MCT.gif "Height =" 15 "/>, in public folders, type the name of the public folder "Group Company" and click "save ".

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After creating a public folder, select the public folder and click "enable" in the window on the right to enable mail for the public folder so that you can send emails to the public folder, to publish information to this folder.

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Click "manage" in the window on the right to set access permissions for the public, and set all contact group members as reviewers of the "Group Company" public folder.

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In the same way, create the "manager" and "common group" public folders, set the members of the Management Contact Group to the author of the "Management Group" public folder, and the members of the Common contact group to the author of the "common group" public folder.

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After creating a public folder, you need to adjust the default settings of the public folder.

Because the public folder name is Chinese, the public folder alias and email address are garbled after the mailbox is enabled, You need to manually change it or directly use the English public folder name

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Modify the aliases and email addresses of the Management Group and common group public folders in sequence.

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Next, you need to modify the default permissions of the public folder.

In the public folder of exchange2013, the default user has the permission to edit the author (author) by default. To grant different permissions to different users, you must remove the permission of the default user.

In addition, this modification cannot be implemented in EAC, and can only be implemented through the exchange command line management program EMS

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Remove-publicfolderclientpermission <\ publicfolder>-user default

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After completing the above preparations, you can log on to outlook or OWA as different users to verify the public folder function.

Log on to the Outlook client as user1 and user2 respectively, and test the public folder settings.

Public files are not displayed in outlook by default. You need to manually enable public folder display and click "…" at the bottom of the left-side window bar of outlook. Icon, and then select the "folder" option to open the outlook public folder Project

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Next, you can view the public folders in outlook. user1 can see the public folders of group companies and management groups.

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Check whether the folder has the same permissions as the ones we previously set.

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Log on to outlook as user2 in the same way, and check whether the permissions of the public folder and folder to which user2 belongs are the same as those set.

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In addition, public folders can also be used in OWA, but are hidden deeper in OWA.

First, click "souzang folder" in the email and select "add public folder"

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Select the public folder you want to view.

To compare DT, folders are in single-choice mode. Only one folder can be added at a time. If there are multiple public folders in the Organization, it is very difficult to add them in OWA ....

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Next

Do not use public folders for mailbox data archiving. This affects the storage capacity in public folders. We recommend that you use local archive as an archive solution.

Do not use public folders for document sharing and collaboration. Because public folders do not provide version control or other document management functions, we recommend that you use SharePoint as a document sharing solution.

This article from "Shu Bao-Sun Liang's Microsoft hut" blog, please be sure to keep this source http://shubao.blog.51cto.com/401810/1440604

Exchange2013 public folder