Bec-the Language of Meetings

Lesson 1:leading A Meeting

If You're the chair person, or the person who's leading a meeting. First, you had to get people's attention by saying something like:

• Okay, let ' s get started
• Shall we begin

If it ' s possible that everyone doesn ' t know each other, make introductions. You can say:

• This is Michael Lee fron Finance
• Know Michael Lee from finance?

Sometimes a group is meeting for the first time. In the case, ask people to introduce themselves.

Let's take a couple of minutes for people to introduce themselves. Michael, why don ' t you start?

Next, state the objectives of the meeting. Explain What are need to does or what Yoiu hope to finish in the meeting.

eg. Today we need to make a decision about the budget. By the end of this meeting, I hope we'll have a decision in the location.

You can also refer to the agenda, if you makde one, or just state your plan.

Need to explain. Use words like first, then, next, after. And finally, to explain the order of the items.

Then ask if there is any questions. This should only take a minute or.

eg. Here's what ' s on our agenda today. The first thing on our agenda is budget.

Frist, we ' re going to look at the cost of the project and then discuss our options.

Then Neil would show us some data, and then Erik are going ot tell us what the Committee recommends. And finally, if we have time, we ll discuss the latest budget.

and questions before we begin?

Now it's time to get off to business.

So, let's start with Neil. Should we start with the budget?

Tina, would.

Erik is going to show us the cost estimate.

As the lead, it's important for your manage the discussion so, everyone has a opportunity to contribute and one per Son doesn ' t talk all the time. Ask quieter people by name, to contribute.

If one or both people dominate the discussion, thank them for their input before you ask someone else.

Use the other people ' s name as your ask them for their opinions or ideas.

eg. Erik, what does you think?

Okay, thanks Neil. You made a good point.

You ' ve raised an important issue.

I ' m glad you brought.

Does anyone want to add anything? Is there any questions?

Keep track of what much time you give to each item in the agenda, and Keep the meeting moving to accomplish its goals.

eg. Let's move on to the budget.

is we ready for make a decision?

We only had five more minutes. We need to watch the time here.

Let's continue this to our next meeting or in email.

Maybe this discussion could happen at a later time. How on postpoing this discussion unitl our next meeting?

Save a few minutes to summarize what have been decided in the meeting.

And don ' t forget to thank people for their participation.

Okay, thanks for your input everyone. All right, thanks everyone.

Okay, good meeting. Thank. Okay, see you next month.

Bec-the Language of Meetings