Office middleware: leading the new idea of collaborative office applications

 

 

In the current collaborative office application, when we receive a document, we must first download it to the local device, modify it, And then upload it and send it for transfer, which seems quite troublesome? During the entire document flow process, you cannot control the permissions such as force Mark keeping or read-only opening of the file, nor can you repeat the word file. Is it really difficult to transfer documents?

 

In fact, in collaborative office applications, after using office middleware, the circulation and issuance of documents can be very easy. The secretary creates a new document in the office system and forwards it to the relevant leaders. The leaders review the document. After the review, the document is returned to the secretary. The secretary selects a red template, directly submit it to the big leaders, sign and stamp it, and select the recipient of the document. The recipient can receive the document in their respective office systems. Users do not need to upload and download documents as attachments during the entire document receiving process. Leaders can directly edit documents online in the office system, view and review documents.

 

The entire process of receiving and publishing documents will become easy and smooth. From then on, you no longer need to rush between the offices of Leaders A, B and C for the circulation of documents; leaders A, B, and C do not have to sit in the office to process documents. As long as they can connect to the Internet, they can process documents anytime and anywhere. Document files no longer need to be uploaded and downloaded repeatedly. You can clearly see the traces of changes in different colors, it accurately shows at what time a person made a change to the document at a specific place.

 

These functions cannot be implemented by traditional office management software, but as long as office middleware is integrated in the traditional office management software system, it can solve the problems encountered by users in the process of receiving and publishing documents in collaborative office applications, and easily implement the above functions, the efficiency of document circulation will be greatly improved, the workload for drafting, transferring, and issuing documents by employees is also greatly reduced.

 

After the Office middleware is integrated, when the document is drafted, the secretary creates a new document, fill in the document number, number of documents, and other information, and select the workflow to report the document to relevant leaders, the document automatically enters the forced trace retention mode and begins to flow. The document will flow in sequence among the leaders A, B, C, D, and E according to the workflow sequence. During the transfer process, the system will forcibly retain the traces of modifications made to the official document. In this mode, user modifications are traced and the traces cannot be modified or accepted by other users, this avoids the ambiguity of the Document Modification content. The secretary can clearly view the different changes made by different leaders to the document in the statement.

 

If you encounter a leader who is not typing or is not familiar with typing, the Office middleware product of Cohan software is also very considerate and user-friendly. It supports full-text handwritten comments of documents, leaders can use handwritten tools such as the tablet, tablet, and digital pen to review documents. All of them are hierarchical handwritten vector images. The modified traces can be smoothly scaled to lock the paragraph position and prevent others from tampering. The secretary was able to perform hierarchical display during the viewing. All the modifications were clear and clear. At that time, I thought no one would be too big for the messy document.

 

After the Leadership Review, the document flow again to the Secretary, the Secretary's statement, then click the "one-click red" dialog box, select the document red template.

 

Office middleware supports the template red after the body is edited. the "one-click red" function can add external data to the specified template field while the template is red. External data can be from the database, it can also be from a form. This prevents the regular office system from selecting a red-box template when drafting documents. After the draft is cleared, the system must repeat the input and search for and enter the mailing number and number of texts, in addition, the data information such as the mailing number and the number of texts must be consistent. Otherwise, the issue of multiple versions of one document may occur. In addition, the Office middleware supports continuous red sets. You can change the template as many times as you want without re-opening or refreshing the page. This allows you to easily preview the template, this avoids the system instability caused by refreshing the page every time the document is modified by the conventional system.

 

The Office middleware of Cohan software makes it easy and quick to transfer documents in collaborative office applications, and becomes a new favorite of collaborative office applications!

 

 

Reposted from: branch network

Http://www.topoint.com.cn/html/article/2009/12/268607.html

 

Keywords: Cohan software, office middleware, collaborative office, document flow