Project management overview Learning Record (2)

 

1. Why project management?

Project management brings the following advantages and ensures that projects can be completed on time and on demand:

(1) Reasonably arrange the progress of the project, effectively use the project resources, ensure that the project can be completed on schedule, and reduce the project cost. Through the project management work breakdown structure WBS (Work
Breakdown Structure. Creating WBS is a process that splits the deliverables and work of a project into smaller components that are easier to manage .) The use of a series of project management methods and technologies, such as PDM, resource balancing, and resource optimization, in the network diagram and key path can be developed as soon as possible, and the task order can be reasonably arranged, effectively arrange the use of resources, especially key resources and key resources in the project, so as to ensure the smooth implementation of the project and effectively reduce the project cost. If we do not use the project management method, we usually start a project blindly and arrange all resources in the project. There may be many bottlenecks of personnel and tasks, at the same time, it will also lead to a lot of idle resources, which will inevitably lead to a waste of resources and time.

 

(2) strengthen project team cooperation to improve the combat capability of the project team. The project management method provides a series of human resource management and communication management methods, such as human resource management theory, incentive theory, and team cooperation methods. Using these methods can enhance the team spirit and improve the morale and efficiency of the project team members.

 

(3) reduce project risks and provide the success rate of project implementation. Risk management is an important part of project management. Risk management can effectively reduce the impact of project uncertainties on the project. In fact, these tasks are the most overlooked in the traditional project implementation process and one of the factors that will have devastating consequences for the project.

 

(4) effectively control the scope of the project and enhance the controllability of the project. Changes to requirements often occur during project implementation. If there is no good way to control it, it will inevitably have many adverse effects on the project, and the scope control is emphasized in the project management. The Change Control Board (CCB) the establishment of the change control system can effectively reduce the impact of project scope changes on the project and ensure the smooth implementation of the project.

 

For the GPS products we developed earlier, during the development process, the customer often puts forward some new requirements and puts forward higher requirements for the previous requirements, this phenomenon is common for the development of embedded products. I think there are two ways to effectively control, that is, we try to refine the customer's requirements and reach an agreement with them, and we should try our best to tap into the potential needs of the customer, include potentially required functions in the Development Plan (this must be confirmed with the customer) to avoid the sudden need to insert additional R & D tasks in the middle and disrupt the original development plan. Another method is to clarify with the customer in the contract. If you want to add new feature development, you need to consider extending the development time or requiring the customer to support additional development costs. Of course, in this case, we can improve the efficiency of the project team by still completing the work at the original development time. This will not only further improve the development capability and efficiency of the project team, it can also increase customer satisfaction.

 

⑸ Can detect problems in project implementation as early as possible and effectively implement project control. The project plan, implementation status check, and the application of PDCA work ring can discover problems and Hidden Problems in the project implementation very early, so that the project can be smoothly implemented.

 

For example, in our host machine project, the design disadvantages of the host machine shell are highlighted as the volume of the host machine increases and the customer faces different applications. If you want to solve many problems, you have to re-open the mold and improve the design of the shell.

 

Project decision-making can be more rational, avoiding the randomness and blindness of project decision-making.
Because the implementation of project management involves the application of many fields of knowledge, senior professionals can ensure the necessity and feasibility of the project to a certain extent, these scientific knowledge and valuable experience form the basis for project decision-making.

 

⑺ Can effectively accumulate project knowledge. In traditional project implementation, when the project implementation is completed, the project stops suddenly. The summary of the project implementation and technical accumulation are all empty discussions. However, in addition to standardized systems, a well-known multinational company has a good accumulation of knowledge. Project management emphasizes the need to summarize the project at the end of the project, so that more company project experience can be converted into company wealth.

In general, project management can make the implementation of the Project smooth, reduce the risk of the project, and achieve the expected goal to the maximum extent.

 

Knowledge accumulation is mainly reflected in the improvement of the theoretical knowledge, practical experience and development skills of the project team. On the other hand, the record of development documents and the improvement of development efficiency are the best embodiment.

 

2. Responsibilities of the Project Manager

Implement various company rules and regulations, including the project management system. Rationally schedule resources, control project costs, and achieve project management objectives. Prepares project implementation plans, coordinates resources, promotes project implementation as planned, and delivers implementation results on time and quality. Responsible for customer relationship development and maintenance, and assisting the company in carrying out business work. Coordinates and handles project-related matters across departments and external entities. Formulates and organizes internal assessment and Capability Improvement for project members. Maintains the Project Document System and shares knowledge. Execute other work delivered by the company or superior.

Summary includes planning, organizing, implementing and controlling leadership from the main aspect. The details of each aspect are as follows:

(1) Plan

A) confirm the project scope, project quality, project time, and project cost.

B) Standardize and standardize project processes/activities.

C) conduct the overall planning and phase planning of the project based on the comprehensive factors of the project scope, quality, time and cost.

D) various plans are recognized by superior leaders, clients, and project team members.

 

(2) organization

A) organize various resources required by the project.

B) set various roles in the project team and assign their responsibilities and permissions.

C) customize the communication plans inside and outside the project team, especially the communication and confirmation with the customer's needs. (If necessary, you can write the project communication plan in the project planning directory according to the configuration management requirements.)

D. Arrange communication and communication between the Group's demand analysts, customer contacts, and other roles with the customer.

E) deal with the relationship between the project team and other stakeholders. For example, members of the project team are also responsible for the development of other projects, which requires proper work arrangements and balance.

G) Arrange customer training.

 

(3) Leadership

A) Ensure that the objectives of the project team are clear and consistent. This should be achieved at the project startup stage. With a common understanding and goal, the implementation efficiency will be improved significantly.

B) create a development environment and atmosphere for the project team, and ensure that the project team members are not affected by other aspects of the project within the project scope.

C) improve the morale of the project team and enhance the cohesion of the project team.

D) Reasonably arrange the work of all members of the project team so that the work of all members can reach a certain level of fullness.

E) develop plans for recruiting or training personnel required by the project team.

F) regularly organizes project team members to conduct technical training and project-related industry training.

G) promptly discover problems in the project team.

 

(4) Control

A) Ensure that the project meets the project objectives according to the specified quality and progress within the scope of budget and cost.

B) follow up and check the quality of work of the project team members at all stages of the project life cycle.

C) report the project progress and difficulties in the project development process to the leaders on a regular basis.

D) configure, manage, and plan the project.

E) control the progress of each member of the project team, understand the working conditions of the members of the project team, and quickly organize and solve the difficulties encountered by the members of the project team.

F) Organize project team members from time to conduct short-term activities outside of the project to cultivate team spirit.

 

According to the above requirements, we can see that the project manager of the project management team has a high requirement and will further understand and implement it in the future study and work.