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Project Scope
It refers to all and least work that must be done to successfully achieve all the objectives of the project.
Project Scope Management
It is a process and activity for managing and controlling the scope of work to be completed by the Project, including ensuring that the project can complete all the processes as required.
Project Scope management plays a major role in project management
1. Provide a framework of work scope for project implementation
2. Raise funds. Accurate estimation of time, manpower, and other resources.
3. determine the progress to facilitate effective control of project implementation.
4. Helps to clearly assign tasks
To manage the project scope, follow these steps:
1. Transform customer needs into definitions of Project Deliverables
2. Follow up the project objectives and work breakdown structure, and convert the definition of project deliverables into descriptions and descriptions of the project work scope.
3. Define the project work scope through the work breakdown structure
4. The Project Stakeholders acknowledge and accept the scope of the project.
5. Authorize and execute the project and control the project implementation process.
Project Scope Management Process
Project Description-- Project scope plan --- Definition of project scope --- confirmation of project scope --- control of change of Project Scope
Project Description
Generally, a project description is a graphical project file that describes the unified opinions of all stakeholders (stakeholder. In addition to the specific content, it is more important to understand the real needs of the project customers and conduct reasonable demand analysis.
Procedure
1. Organize all existing project documents, such as the Project Strategic Plan.
2. Study the project objectives, project deliverables, deliverables acceptance criteria, project selection criteria, project constraints and assumptions, relevant historical materials, and possible risks.
3. Discuss and confirm all possible results
4. Preparation, improvement, adjustment and modification.
Key Information of the description
1. Project Objectives
Follow the SMART principles (specpacific, measurable, achievable, relevant, traceable) to be specific, measurable, achievable, relevant, and traceable.
2. Deliverables
The main content includes the characteristics of deliverables, the relationship between deliverables and projects, and why the project should be implemented and deliverables of this section.
3. Milestones
4. Project constraints and assumptions
It mainly includes. 1. Technical or logical constraints 2. physical constraints. 3. Resource constraints (people, finances, and things.
5. criteria for project selection
6. Historical Data
7. Customer check
Project Description
Input |
Tools and methods |
Output |
Project objectives Project Deliverables Criteria for project selection Project constraints and assumptions Historical data |
How to select a Project Scheme Expert suggestion |
Project Charter Project Manual Project Manager Selection Determination of project constraints Determination of project hypothesis conditions |
Project Scope plan
The process of determining the project scope and preparing the project scope statement based on the project implementation objectives
Main Work of the project scope plan
Input |
Tools and methods |
Output |
Project Charter Project Manual Project Manager Selection Determination of project constraints Determination of project hypothesis conditions |
Deliverable Analysis Project solution identification technology Expert suggestion |
Project Scope Project Scope Management Plan |
Set Project Priority
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Time |
Range |
Cost |
Restricted |
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Enhanced |
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Accept |
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Project Scope Management Plan
1. Explain how to control the scope of the project and change the scope of the project;
2. describes how to identify and classify changes to the project scope;
3. Evaluate the stability of the project scope, that is, the possibility, frequency, and magnitude of the change in the project scope.
Project scope definition
Divides the main deliverables of a project into smaller and easier management components. The purpose is:
1. Improve the accuracy of estimated costs, time, and resources.
2. determine an evaluation baseline for performance measurement and control.
3. Make the work easier to operate and clarify the division of responsibilities.
4. correct definition of the project scope is critical to project success.
Main work of project scope definition
Input |
Tools and methods |
Output |
Project Scope Project Scope Management Plan Historical data |
Work Breakdown Structure |
Project work breakdown structure Project work breakdown structure dictionary |
Project Scope Verification)
It refers to the process in which the stakeholders of the relevant project finally formally accept and accept the scope of the project.
Main tasks of Project Scope Verification
Input |
Tools and methods |
Output |
Achievements Results Project Scope Project Scope Management Plan Project work breakdown structure |
Project-scope Checklist Project work breakdown structure Checklist |
Acceptance of project scope definition |
Project Scope change control
Rectification measures should be taken when the scope of the project changes.
Project Scope change control
Input |
Tools and methods |
Output |
Project work breakdown structure Project execution report Project Scope change application Project Scope Management Plan |
Project Scope change control system Performance measurement Scope Plan adjustment |
Scope change document Corrective action document Experience summary document Adjusted benchmark plan |