What kind of office work is most efficient?

What kind of office work is most conducive to improving labor productivity? It has always been an important topic of human resource management. With the rapid development of the new economy, information technologies such as computers, mobile phones, and networks are entering the modern office. Traditional office approaches are facing severe challenges. How can we improve office efficiency and bring everyone into full potential? Domestic and foreign enterprises have made fruitful explorations.

Competitive Office

Recently, researchers at the University of Michigan conducted some interesting experiments where they arranged a team of staff to work together in a specially designed "competitive room" for several months, the results show that the efficiency of the staff in this new office is doubled compared with that in the traditional office. This amazing discovery has left researchers ecstatic. Recently, many software development companies have tried to place their employees in "competitive Rooms", says Stefani tisley, an assistant researcher at the University of Michigan's Institute of Information Technology Electronics Research Cooperation laboratory, to enhance communication and deeper cooperation between them. The staff no longer work in separate compartments as they used to, but sit in a workstation in an open big room, this unique room is a typical studio with central workbench, whiteboard, card Book and other supporting equipment. It is conducive to group discussion, and the company expects to benefit from this unique arrangement, employees are skeptical about this practice, fearing that they will expose their personal privacy and may not be at ease when they concentrate on a specific task, researchers at the University of Michigan said their research was conducted with both productivity and employee satisfaction and tested the impact.

The project team tested six groups of software developers from a major automotive company who had almost no experience working in a "competitive room, using the assessment method usually used by the software development industry, the researchers evaluate the labor productivity of employees. Then, compare the work efficiency data of employees working in the "competitive room" with the traditional work efficiency data. The study staff also interviewed the employees who participated in the test, they were asked to fill out their inquiry forms before and after the test. In addition, the researchers carefully observed the two groups of software developers and observed their solutions to various problems, and take a picture of their behavior. The test showed that in the "competitive room", employees were more than twice as efficient as they were in the past, and in the subsequent 11 trials, the researchers obtained almost identical results, some even increase the work efficiency to 4 times!

From the inquiry table filled out before and after the employee test, the researchers found that employees prefer "competitive Rooms", which is much better than they imagined before the test. The employees said they were not upset by their colleagues while considering the problem. They learned how to adjust themselves, so that you can devote yourself to your work in time when important things happen. Indeed, when you hear other people talk occasionally, observing others' behaviors may affect your work efficiency. However, when an employee is dedicated to a software programming problem, people who pass by from him will stop to provide some help. When the employee explains a problem to his colleagues, other people can insert an explanation or correction occasionally, so that the collective wisdom can be fully utilized. So how can we solve the privacy issue? For example, make a private phone call, tell the bank to handle a loan, or call the doctor to ask about the health check result. The researchers set up several isolated small rooms with telephones and computers next to the "competitive room", which makes the problem easy to solve.

Elastic Office

The so-called flexible working system refers to the ability of employees to freely choose the specific schedule of work on the premise of completing the specified work task or fixed length of work time, to replace the unified and fixed commuting time system. At present, there are three main types of flexible work systems. One is the combination of core time and elastic time. A day's work time consists of the core work time (usually 5-6 hours) and the elastic work time around the two ends. The core work time is the time that all employees must arrive at work in a certain number of hours every day. The elastic time is the time that employees can freely choose to go to and from work in this part of time. For example, a company requires that the daily work time is 8 hours, which is not counted as one-hour lunch break. The core work time can be from nine o'clock A.M. to three o'clock P.M., while the actual office time is from six o'clock A.M. to six o'clock P.M, during the core work period, all employees are required to come to work. However, during the elastic period before and after the core segment, employees can choose one of the three hours to work. Second, the result center system. The company only assesses the results of employees' work and does not specify the specific time. As long as the job is completed by quality within the required time, the company will pay the compensation. Third, tighten the Working Time System. Employees can compress their work within one week in two or three days, and the remaining time is handled by themselves. The work time of employees is reduced, which can save transportation fees and improve the equipment utilization rate of the company.

Compared with the traditional fixed working time system, the flexible work system has obvious advantages. The benefits of the flexible work system for enterprises or organizations are mainly reflected in: (1) it can reduce the absence rate, late arrival rate and employee loss. (2) productivity can be improved. One study showed that in the companies surveyed, the flexible work system reduced the image dragging by 42% and productivity by 33%, the explanation of this result is that the flexible work system allows employees to better arrange their work hours according to their individual needs, and enables employees to exercise certain autonomy in their work arrangements. As a result, employees are more likely to adjust their work activities to the most productive time, and better coordinate their work time with the schedule of activities beyond their work. (3) increased business hours and reduced overtime expenses (for example, a German company reduced overtime by 50% after adopting this system ). The flexible work system is also beneficial to employees. On the one hand, employees have a certain degree of freedom to choose their work hours, they can freely follow their own needs to work and rest, commuting can avoid traffic congestion, in addition to being worried about being late or absent from work, you can schedule time for important private social activities to facilitate family life and hobbies. On the other hand, as employees feel that their personal rights and interests have been respected and meet high-level requirements such as social networking and respect, they have a sense of responsibility and increase their job satisfaction and morale.

Non-hierarchical office

The hierarchy gap is a major cause of the difficulty in connecting people. It is difficult to eliminate the ideological gap formed between different levels. Its existence hinders communication between people, it is not conducive to the formation of a strong whole between employees of an enterprise and the concerted efforts for the common business. Therefore, the impact of management should be minimized. Microsoft has done this in terms of handling internal personnel relations. An equal office, as long as it is a Microsoft employee, has its own office or room. Every office is separated from each other and has its own door and a window that can jump across the room, the size of each office is almost the same, even if the office of the chairman of the board of directors Bill and the president Xie Li is much bigger than others, they have absolute autonomy for their own offices, and they can be freely decorated and arranged, no one has the right to interfere. As for the position of the Office, it is not a rigid arrangement, but it is selected by the employees themselves. If you have selected multiple people in an office, you can draw lots to decide. If you are not satisfied with your selection for the first time, you can select another one until you are satisfied, every office has a door that can be closed at will, and the company fully respects everyone's privacy. Microsoft's practice is different from that of other companies, which makes employees very interesting, and the mood is very comfortable. At that time, the most popular joke among Microsoft employees was: Your office is like the weather in Seattle. It doesn't matter if you don't like it. It will make you satisfied after a while, if possible, try to enable employees to choose a self-satisfied, completely self-governed environment without having to feel supervised at all times, so that you can treat your work more smoothly.

Mobile Office

In the morning, Sun Zhenyao, president of Hewlett-Packard in China, walked into the 10th floor of huipu building on the bank of Dabei Yaoqiao. As usual, the first thing to do was to find his office seat today. Strange? No office is owned by the president of Hp, who is so prominent. In the latest China Hewlett-Packard office adjustment, Sun Zhenyao moved himself to the ranks of employees who had a lot of business trips and did not need a fixed seat) A team of more than 54% employees with a total of 600 employees, the company assigned them 200 office seats based on a ratio of 3 to 1. So now, in the only building in Beijing that implements Mobile Wireless Office, you will often see the following scenery: Someone rushed into the elevator with a mobile phone in his left hand, with a wireless phone in your right hand, you can talk about your business. Someone is sitting in the coffee room, playing with his laptop, drinking hot drinks, and a positive wireless network card is inserted on the left of the notebook.

"You just need to assign each of them a laptop, a wireless network card, and a wireless extension phone ." Yuan Wei, manager of HP administration department in China, said that HP's transformation was very thorough, not only do employees of sales departments, marketing departments, and on-site maintenance departments who often want to see customers, and travel business trips participate in the new generation of mobile office, but even the fixed position of the background has completely unified the standard, Yuan Wei said: "This open mobile office not only makes communication between departments easy, but also makes employees feel very free and self-explanatory, with those three pieces of equipment, he can move around in the building without delay, greatly improving work efficiency. More importantly, the company has saved a lot of money: the original eight floors have accommodated more than 700 employees, and now there are 1100 employees working here. Rent is always the first of the costs of such high-tech companies, but the realization of mobile office has saved Beijing Hewlett-Packard at least 1/4 square meters ."

An employee from a world-class multinational company said that the office area, various water and electricity resource fees, and maintenance fees allocated to each employee of the company should be more than 8000 US dollars a year (excluding annual salary ). Under the pressure of cost and profit, no boss will not be interested in reducing the high office fees. It may not take long for the flowing scenery in the huipu building, it will replace the lattice room to become a new trend in Beijing office buildings.

Fun Office

When I tap on the keyboard and wear headphones to listen to music, I still enjoy working for more than 10 hours a day. After work, I will call my friends and family to the company for a party ...... This is Germany's career place in the new economic age. It has blurred the line between work and entertainment. In the beautiful world of the new economy, for network companies, web designers and media consulting companies, work should be pleasant, and happy to work 10-12 hours a day is not tired. But German experts warned that although the new economy is willing to devote so much energy and physical strength to work, only a healthy body can achieve the ideal of work and must listen to the body's warning in a timely manner. The seven-Elephant communication company in Hamburg, Germany is a typical New Economic Career location. In the modern office room, in addition to the sound of a keyboard, some employees still wear headphones and work while listening to their favorite music. The company's leader, Hua ner, said comfortably: "It's a pleasure to wake up early and think of work." Wagner's work attitude is relaxed to motivate these young employees. This action really worked. In Germany, which has always been famous for its shortest working hours in Europe, employees of qixiang company are willing to work 10-12 hours a day.

Long-time workers may be the nightmare of common office workers. However, for young people in the new economy, long-time work is not a problem at all, and they are willing to do so. The new economy creates a group of new workaholics, they live for work, not for life. The beginning of the new economy began in the United States. Therefore, the concept of a fun office was introduced from the United States. Colleagues became friends and work and life became a big party. All activities were concentrated in the office, as soon as the work time arrives, these new economic and expensive people are not in a rush to go home. Instead, they call friends and family to the company to attend the impromptu party. The boss will also supply food at any time so that employees can eat, drink, and drink, since we had to get up early to meet our customers the next day, we wouldn't get drunk. Luo Si, the project manager of qixiang company, said she liked her job very much. Even after 12 hours of work, she still had the energy to do other things. During her previous nine to five jobs, I get off work on time every day, but I am very tired. "Freedom" is the most important factor in a new economic career. The boss has to work hard to create a pleasant working atmosphere for employees. However, the psychologist Gloria says that a new economic employee who works hard and plays with the game must have a healthy body to fulfill his work ideals, everyone must ensure that their "power" is sufficient and can be charged at any time. Otherwise, the future will be dangerous.