Word mail Merge method

This tutorial introduces the mail merge features in Word and provides examples of how to do it.

There are many features in Word that you meet every day that you don't use, and then you forget. Mail merge in Word2003 I believe many people have not used, below, to make the school admission notice as an example, explain the specific production steps in the Word2003:

The first step: Click Tools · Letter and Mail "·" Mail merge, task pane · Mail merge, see Figure 1.

Step two: In the Select Document Type options area, select Letter, and then click Next: Starting document, as shown on the right (Figure 2).

Step three: In the Select Start Document option area (Figure 3),

Select Use current document, and then click Next: Select Recipients, and then click Create. Shows a similar figure 5.

Fourth step: On Figure 5, click Custom, the Custom Address List dialog box appears below, modify, delete, add the field name, and then click OK to display Figure 4.

Fifth step: In the New Address List dialog box, after you type the information (record), click Close to open the Save Address Book dialog box shown in the right figure (Figure 6).

Sixth step: On the Save Address Book dialog box, select the path and file name, and then click Save.

Step Seventh: Click OK on the Mail Merge Recipients dialog box (Figure 7) to display the right image.

Eighth step: On Figure 8, click Next: Compose a letter.

Step Nineth: Write your letter in Word, as shown in Figure 9.

Step Tenth: Move the cursor to the point where you want to insert, click More items in the Compose Letter option area on Figure 9.

11th Step: On the Insert Merge Fields dialog box (Figure 11), select the domain name you want to insert, and then click Insert. Tip: You can only insert one field at a time.

12th step: Click Next: Preview letter in Figure 12.

13th step: In Figure 13, click the button in the to area to preview it individually (in the document). If no problem, click Next: Complete the merge.

14th Step: On the Merge to New Document dialog box (Figure 14), select the saved range, such as all, and then click OK. The required admission notices are all produced (see chart below).

Tip: Steps fourth through seventh create an Access database file that contains a table named: "Office_address_list" that holds the records entered by the user. Steps tenth and 11th are to insert the field fields from the table into the document. When you generate (print) a message, the corresponding data is called from that table.

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