Word template Application

Source: Internet
Author: User

As you know, word provides a wide range of templates. Before you start to edit Word documents, especially professional documents, you can see if there are any ready-made templates available. If there is one, you can take full advantage of the spirit of "tailism" and use ready-made templates to make it. As a result, not only the quality of the work will be very good, but also the efficiency will be much higher.

Let's take a look at the word template.

Part 1 Basic Application of the Word template

Classification and storage location of Word Templates

There are two types of templates in word: System wizard or template, and user-defined template.

The system wizard or template of word is installed in the X: \ Program Files \ Microsoft Office \ Templates \ 2052 folder. Its extension is wiz (wizard) and dot (Template ).

The location where a custom template is stored varies with the Windows version. For Windows 2000/NT/XP users, the custom template is placed in C: \ Documents and Settings \ User Name \ Application Data \ Microsoft \ Templates folder; If Windows 9x/me is used, the template will be placed in C: \ windows \ applicationdata \ Microsoft \ Templates folder. (X is the target drive letter for installing office software)

  Use a ready-made Word template

Office XP has prepared many exquisite templates. You only need to select "file"> "new", and the "new file" window task lattice will appear on the right side of the word window, click "general template" under "create by template" to bring up the "template" selection window.

All templates have been placed in different categories, including common, web pages, reports, memos, publications, other files, letters and faxes, and English wizard templates, you can click the corresponding tag to open the template. The file name and description of the template are displayed, and you can preview the template.

Select the template you want and click OK to open the new file that has been applied to the template. Some templates may open the wizard window to select and set some parameters. 1:

Install an external Word template

Templates are stored as files. Therefore, if you find some Word Templates online or on a CD, you just need to copy them to the C: \ Documents documents andsettings \ User Name \ Application Data \ Microsoft \ Templates folder (Windows2000/XP user) or C: \ WINDOWS \ applicationdata \ Microsoft \ Templates folder (Windows 9x/me user ).

Delete unnecessary Word Templates

If you do not need many templates or feel that too many templates have been installed, open "Resource Manager", enter the User-Defined Template folder, and then delete the corresponding template file.

Encrypt a Word template

What should I do if I don't want others to use the general template (normal. Dot) provided by word or a template carefully created by myself? In this case, you can encrypt the template:

Open the general template file narmal. DOT (other template files share the same practice ), on the tools, options, and Security tab, set a password for the file encryption option in the file encryption option area of this document, click "save" on the toolbar. When you start word, you will be prompted to enter the password. If you have a password, you can use this template without a password. 10:

Use multiple Word Templates

By default, word can only support unique default templates, which often cannot meet our needs. In fact, you can make word use multiple templates:

Right-click a folder, select "new"> "microsoftword document" to generate several Word files, open them with word, and process these files as required, finally, select them, right-click them, select "properties", and select the check box before "read-only" in the "properties" window, set multiple "template" files to read-only files.

When you want to apply a "template" file in the future, you only need to double-click it. In this case, word will open a "read-only" File Based on the selected "template" file, press Ctrl + S, and the "save another" dialog box will pop up for us to save another file, and the content in the original "template" file will not be overwritten. In theory, countless "templates" can be implemented using this method ".

  Share Template

For LAN users, custom templates can be shared by other users on the network. Specifically, put the Custom template into a shared folder and create a shortcut for the shared folder. Other users on the network can put this shortcut in their own c: \ Program Files \ microsoftoffice \ Templates \ 2052 folder, and then they can call it like a locally installed template.

Part 2 edit and modify a Word template

Create your own Word template

Sometimes it is possible to make exquisite styles "Easy-to-use". Can you reference styles that have been prepared by others to your own template file? The answer is yes. You can reference styles in Other templates or documents to your own templates to get your own templates.

The following operations are just simple ways to learn how to create a template. The actual usage level depends on the accumulation of experience in style and template usage.

1. Start word. after entering the main interface of the program, select the "File> New" command to display the "new document" task pane. Click "template on local" in the "template" Area of the task pane. In the "template" dialog box, select the "common" tab and select "blank, select the "template" single region of the "new" area and click "OK" to create a new blank template.

2. Next, we assume that we need to reference the "Block reference" and "title 2" styles in the "" template provided by word to the current template to create our own template. Select the "Tools> template and add-on" command from the menu, open the "template and add-on" dialog box, and click the "manager" button. The "manager" dialog box appears. 2:

3. Click the close file button under the "normal (n)" area on the right of the "manager" dialog box to clear the style list in the standard template normal. Just now, click "Close file" and "Open File", click the "open file" button, and locate d in the displayed "Open File" dialog box: \ Program Files \ microsoftoffice \ Templates \ 2052 folder (assuming that the Office is installed on disk D), select the "", and click "open" 3:

Tip: C: \ Program Files \ Microsoft Office \ templates is the storage location of the template provided by word. Note that it is different from the default storage location of the template created by the previous word user.

4. return to the "manager" dialog box. You can see that the styles in the "" template are listed in the List on the right. Then, select the style "title 2" that you want to reference to your template ", click copy. Drag the scroll bar of the style box, find the "Block reference" style, and copy it to your template in the same way.

5. after the operation is complete, click the close button and return to the word editing window. In the style and format task pane, you can see the title 2 and block reference styles, has been introduced into your own template 5:

6. you can reference styles in Other templates or documents in the same way. Click "save" on the toolbar and set the Template Name in the "Save as" dialog box, by default, the template can be created.

7. To improve the template, you can also carefully define other details.

First, do not forget to design a suitable style set based on the nature of the template. During design, pay attention to naming rules, the relationship between different paragraph styles, and the uniformity of the format. To learn more about Styles, you can try out templates such as the "Chinese Report" provided by word and carefully figure out the relationships between different styles;

Second, you can also define a special automatic collection for the template for users to quickly insert some text and images.

Finally, you can redefine the toolbar buttons based on your actual level and document nature. In this way, when a specific template is used, the appearance of the word changes accordingly, and the buttons most commonly used for editing such documents are displayed in the most appropriate position.

TIPS: it is not advisable to directly Save the DOC file as a template. In this way, the obtained template lacks many functions, such as the entry in the "Automatic Collection" cannot be used.

  Modify and modify existing templates

Office XP itself has a large variety of file templates, but some may not work as expected. In this case, you can modify the existing file template to better meet the user's requirements.

Select "file"> "new", click "general template" under "create by template", and then select a category in the "template" selection window, for example, "letter and fax", select "", and enter "company name", "title", "name", and other information in the corresponding positions, finally, click "file"> "Save as". In the "Save type" drop-down box of the "Save as" dialog box, select "file template" and save it in the template folder by default. For future use, you only need to select "file"> "new" to view the template you just created in the "General" template tag. Double-click the template and use the modified template, 6:

Next, modify the default page size, select "file"> "page settings", set the page size and top and bottom margins to the desired values, and then click the "paper" tab, define the width and height of the page. Finally, press the "default" button in the lower-left corner of the window. A window is displayed to modify the default template. Press "yes", and then press 7.

Restart word. The new file is automatically indented and the page is much narrower, indicating that the settings have taken effect.

TIPS: There are a lot of English Word template files on the Internet. You can change the English information to Chinese and save it as a template, so that you can use it better.

Generate a draft file template

Select "file"> "new", and click the "general template" project under "create by template" in the "New File" window task box displayed in the right pane, in the displayed "template" dialog box, click the "Report" tab, and double-click the "Draft wizard" project. The system will prompt you to insert an Office XP installation CD to successfully install the draft template.

Next, follow the wizard and press the "Next" button. Next, select the size and direction of the manuscript paper, then select the network type of the manuscript paper, set the number of words, number of lines, and grid mode, and set the page number position. Finally, click the "finish" button to generate a blank personalized paper file.

Create a professional effect Template

First, use a scanner to scan the table into an image file, select "insert"> "image"> "from file" in word, and then insert the scanned table file into the file. Select "file"> "page settings", adjust the paper size to be the same as the original size of the table file, right-click the image, and select "set image format ", in the displayed dialog box, select the "layout" tab and select "bottom of text". Adjust the image to overwrite the entire page.

Insert a text box in the blank bar to be printed, and adjust the size to be exactly the same as that of the blank bar in the table image. Right-click the text box, select "set text box format" from the shortcut menu, and set "color and line" of the text box to "wireless bar color ".

Follow these steps to insert multiple text boxes, select all text boxes, right-click them, and select combine to combine them into an object.

Click the left button in the text box and choose "insert"> "Domain" from the menu. In the displayed dialog box, set "Domain Name" to macrobutton and macro name to acceptallchangeshown, enter the prompt text in the displayed text.

Finally, delete the image in the file and save the new file as a template.

Call this template next time, move the cursor to the text box, and enter the relevant content to print it. This is very convenient, 9:

TIPS: You can also use it to create various ticket templates and copy them to colleagues to share the templates.

Quickly modify the default Word template

Start word, press Ctrl + n to create an empty document, and select "tool (t)" → "Custom (c )...", Select the "command" tab, where you can customize your toolbar and follow the window prompts. Note: "Save in (s):" under the window. When you click the "close" button, the custom toolbar is saved in normal. Dot. 11:

In the above window, click "keyboard (k )...", In the displayed "Custom keyboard" window, select "category (c)", then select "command (o)", and place the cursor in the "press the new shortcut key (n):" box, press and hold the two keys on the keyboard: Ctrl + D. The window displays 12:

Click "specify (a)" in the lower left corner and close the window and return to the document editing status. Note that the "Save changes in (V):" box in the window. When you click the "close" button, the custom keyboard shortcut is saved in normal. Dot.

  Quick creation of the default Word template

Start word, press Ctrl + n to create an empty document, select "file"> "page settings", and set the margin, paper, and layout. Click the "default" button in the lower-left corner of the Setting dialog box. In the word pop-up window, click "yes. Every time you run word, word creates a file based on this template.

Part 3 Alternative Word template applications

Use Other templates to change the style of the current document

After the document is created, you can use the "topic" command under the "format" menu to select other Templates using the "Style Library" to replace the style combination of the current document at a time, display the document in the style of the new template. The procedure is as follows:

When the current document is opened, select the "format> topic" command to open the "topic" dialog box. Click the "Style Library" button to display the "Style Library" dialog box, select a template from the "template" list box on the left, for example, "", and click "OK". The "word editing" page is displayed, you can see that the appearance of the current document is displayed in the style of the template ".

Tip: This method can also be used after the document has been created. It is found that the template selected for the document is not suitable. You need to replace a template for the document.

Right-click to create personalized Word documents

Go to the C: \ Documents andsettings \ USERNAME \ Templates folder, right-click the blank area, and choose "New"> "Microsoft word文” create a new wordfile named winword8.doc. Double-click winword8.doc, set the font, Font, and page size, and save the file.

In the "Resource Manager", right-click and choose "New"> "Microsoft Word Document". Then, double-click the newly created document and you will find that the document has been set in winword8.doc so that you can use your own personalized word.

Batch file conversion using Word Templates

If you want to convert multiple files at a time, you can use the word template:

Put the file to be converted into a folder, start word, and select "file"> "new ", in the "new file" window, select "general template..." in the task format ...", In the displayed "template" window, click the "Other Documents" tab, double-click the "conversion wizard" icon, and click "OK. In this case, wordxp will pop up the file conversion wizard and press the "Next" button to continue. Next, select the conversion type, set the source folder and target folder, and then select the conversion file for conversion. You can also double-click the file "conversion wizard. wiz" under X: \ Program Files \ Microsoft Office \ Templates \ 2052 \, 8:

Get more template resources

If you think that the built-in templates in Word cannot meet your needs, you can download more templates from the Internet:

Select "file"> "new" to see the "new document" task pane. Pay attention to the "template on Microsoft.com" link at the bottom. Click to open the Chinese template library on the site. Many templates are provided, which are rich. Click the template type link on the webpage to view the Template Name, provider, and other content on the webpage.

Click the Template Name, click "agree" in the "template End User License Agreement" window, and click "edit in Microsoft Word". ie downloads the template to the hard disk, after completion, the template is automatically opened with wordxp. If you are satisfied with the template effect, you can use "Save as" to save it as a template and then call it like a normal template.

Tip: Before you reinstall the system, you must back up the template file in the Custom template folder. Otherwise, it will be lost.

Bad normal. Dot Template

If you click the word icon but it is not started, an error message is displayed. Reinstallation does not help. In severe cases, you cannot even uninstall or reinstall word. Generally, this is because the word is normal. if the dot template file is damaged, you can find the file through the system's search tool and delete it. At this time, word will automatically recreate a new normal file. dot file and restore to normal.

Automatic Backup of Word files using templates

By default, Word files cannot be automatically backed up. However, you can use the following technique to enable automatic backup: Start word and create a blank file, click "Save option" in the "Tools" menu, and in the "save" dialog box, select the "retain backup" check box. At the same time, select the "auto save time interval" check box and set a time interval later. The smaller the time, the more frequently it is saved.

Click OK. Click "file"> "Save as", select "file template" in the "Save as" dialog box "Save type" drop-down box, and then enter "CT. dot, and then save it to the C: \ Documents and Settings \ Administrator \ applicationdata \ Microsoft \ Templates folder (Windows 9x/me is saved to C: \ windows \ applicationdata \ Microsoft \ Templates folder ).

Close word, start "Resource Manager", switch to the C: \ Documents andsettings \ Administrator \ applicationdata \ Microsoft \ Templates folder, and set normal. delete or rename dot, and save the cfan. rename dot to normal. dot. When you use word to edit a file, word will save a copy file every time you save the file, and save it in the same folder as the original file with the. wbk extension. If any file is damaged, select "file"> "open" and select "all files" in "file type" in the "open" dialog box ", find the wbk file and open it.

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