Word's talent for quick tips

There is no omnipotent thing in the world, PPT in some areas can not replace word, Excel, so today's author to the knowledge of all the word skills to share.

About word skills, old Wang is divided into 4 categories, we first look at the first category.

Word who will use, master and rookie the most obvious difference is efficiency, someone can be familiar with an hour to finish several word, someone overtime to the late night hand acid neck pain has not done a good job, no matter what Office software, efficiency is the first pursuit.

　First PLATE: improving efficiency

1. How to quickly select text

Place Mouse on left margin

Click to select the entire line of text for the mouse click position

Double-click to select whole paragraph of text

Three-click to select the text in the entire document (although all selections are generally using shortcut keys CTRL + a)

Hold down the CTRL key and point to text, and you can select multiple text that is not contiguous. (For example, when you need to select a discontinuous text bold or transform the color to use)

Hold down the ALT key and then click the text, and you can select the text within the rectangular area without being restricted by the line. (for example, Tibetan-headed poetry)

Hold down the SHIFT key and click another position to select all the text between the start cursor position and the later cursor position. (for example, you need to change the font and color of one section of content)

Shift this function in fact, the left mouse button can also be achieved, but many experts use Word without a mouse, so shift is very commonly used.

2, more convenient use of format brush

Lao Wang likes to use shortcut keys, very well remember, we all know that CTRL + C is copied, Ctrl + V is pasted. Then the format brush is actually copied format, shortcut keys in the normal copy and paste based on the Shift, that is, ctrl+shift+c, copy format, ctrl+shift+v, paste format. (This is also the shortcut in PPT)

If you are accustomed to mouse flow, there is a format brush skills, double-click the format brush can make the format brush by the mouse to remember, you can continue to multiple paragraphs of text content to format, do not need to format the brush when the ESC key or click the mouse and then tap the format brush, you can release the memory of the format brush.

3, how to quickly adjust the text size

Mouse flow can be clicked on the top of the Start menu bar inside the right side of the two A to zoom out.

Keyboard Stream clicks Ctrl + "and CTRL +" to zoom out. (That is, the two brackets on the right of the keyboard p)

4, the form does not need Excel to assist

Sometimes we need to use the word inside the sum, COUNT, average and other Excel functions to calculate, rookie will only open Excel list and then copy and paste, in fact, with Word can be completely done.

Method: Insert a table, enter the original data, in the menu bar table Tools-layout-data-formula, and then set the formula and numbering format, click OK.

Note that if the original data is modified, the formula number is not automatically refreshed, manual Refresh method is also very simple, select the formula number, right--update field, the Refresh succeeded!

5, let the table every page automatically generated header

Sometimes we will be embarrassed to find that the table in Word to insert a bit long, just in time to catch the table appears in the lower part of a page, the results are extended to the next page, but the next page without a header will appear unprofessional, set the method is very simple.

Method: Select the header--table tool--layout--the data inside the duplicate header row Click on it, if you want to cancel, then select the first table header and then click the duplicate header row.

6. What about the last line of the form?

We should all have encountered such a thing, found that the last line of the table is empty line, but how to delete also deleted, or even a page, each time there is a waste of printing a paper guilt, while the heart of hate word why so difficult to make.

Method: Locate the paragraph setting in the top Start menu bar, and then set the row distance to a fixed value of 1 points.

7, copy from the Web page text format touching?

Sometimes we need to do word in the shameless copy of the content over the Internet, the results found that there are a lot of empty lines copied, if the manual removal is time-consuming, this time we need to use the replacement function to delete the bulk.

Method: Ctrl+h can open the Find dialog box, enter ^l^l in the lookup content (^ is the shift+6,l inside the HIJKLMN in the English Input method state), then enter the ^p in the replacement, and then click Replace All.

^l represents a manual line break, and ^p represents a paragraph mark (that is, carriage return).

With the previous skills, your efficiency has been greatly improved, but just not enough, you give the document must be standardized, a word is the specification, you sent to the object will be very easy to find OH. Let's learn the second part, the canonical format.

　　Second PLATE: Canonical form

1, automatic numbering to use the good

Automatic numbering is something that word often does to help people do things, I believe most people do not like it because it is not flexible enough, so it is better to use manual numbering rather than automatic numbering. But with manual numbering, once the document content sequence is adjusted, it will bring a lot of work, more proofreading time. As long as this happens, the time you waste is enough to make you proficient in the automatic numbering of the working principle and operating skills!

Quick tips for automatic numbering

Number adjustment shortcut keys

Upgrade: Shift+alt+ Left

Downgrade: shift+alt+ Right

Move up: On shift+alt+

Move Down: Under shift+alt+

NewLine does not appear new number: Shift+enter

Just start to use will certainly some not accustomed to try a few times on the proficiency, if you want to change the form of automatic numbering can also click here to adjust.

2, the role of the ruler

We may not have used the ruler, but must have been the ruler pit, in the old king is still young and foolish, in order to make the right to press the space thing is still happened, until one day know the ruler can play so ...

Pull up the ruler: in the View--show inside the ruler tick.

The function of the ruler

1, the first line indent: The first line of each paragraph empty a few lattice. (2 of the ruler is empty 2 lattice, 4 is empty 4)

2, hanging indent: each paragraph in addition to the first line of space several lattice.

3, left indent: Set the left edge of the text

4, right indent: Of course, the right side of the border ...

5, the other ruler we found that there is a gray bottom of the section (left margin, right margin), this is to set the page to the left margin.

Note: The operation of the time remember to first select the text to adjust the line, and then drag the slider oh.

3, paragraph format of flexible settings

Old Wang before the PPT training and you said that the golden line is 1.3, in Word this almost plain text documents inside the paragraph is particularly important, according to different document content, we may need different line spacing, paragraph spacing settings.

Set method: Select the paragraph you want to modify, the right key--paragraph, the line from there to adjust, if there is no desired distance in the dropdown, select multiple spacing, you can manually enter the number on the right.

But here we don't have to go for 1.3 times times as much as PPT, because the following shortcuts.

Quickly set 1 time times leading: ctrl+1

Quickly set twice times leading: ctrl+2

Quick answer: CTRL+5 is set several times leading?

Answer 5 times times too naïve! Who's all right, get a 5 times-fold line! The correct answer is 1.5 times times! This is why word line spacing does not recommend you to remember 1.3 times times. Because a direct ctrl+5, it can be set to 1.5 times times!

4, the technique of changing pages

We often need to change pages when making documents, such as the distinction between chapters, leaving handwriting areas and so on. Rookie are accustomed to hit enter, however, once the above text has been adjusted (such as line spacing, font size and even added a sentence), the top of the second page will be more out of some carriage return ...

Method: Do not need to enter, you think you need to change the page text or punctuation, CTRL + return can be directly changed to the second page, not only save countless returns, above no matter how changes, as long as there is no more than one page, no impact on the following!