Frequently encountered problems with Word document saving and its solution

Word documents may encounter a variety of problems when they are saved. Let's take a look at the 11 document save questions for the following four categories, what are the causes and how to solve them.

Save a document in a Microsoft Word file format

Changes are lost after you save the document

• I open a document on the network for documents that are stored on a network server, if you click the Exit command on the File menu to save the document, you have saved a copy of the document to your hard disk instead of saving it on the server. Because changes are saved in a copy on your hard disk, you will not be able to see the changes when you reopen the document over the network. To avoid saving changes to a document in a separate copy of the document, use the Save command on the File menu before exiting Word to save the change.

• I use AutoRecover to save changes, but I can't see the changes in the recovery file AutoRecover may not have saved the changes to the recovery file when Word unexpectedly closed. The amount of new information contained in the recovery file depends on how often Word saves the recovery file. For example, if you save a recovery file every 15 minutes, you may lose up to 15 minutes of work if a power outage or similar problem occurs. To change the save interval for the AutoRecover feature, click Options on the Tools menu, and then enter the number you want in the Minutes box on the Save tab.

When I try to save a document, I get a message that the file is too large

• If the document is too large to be saved, it can be split into small sections. Cut some of the documents, paste them into a new document, and then save each section separately. To print these files sequentially, use the INCLUDETEXT field to connect to the document. • Convert the document into a master document, and then save its components as separate subdocuments.

When you try to save changes to a document, you get the information that the document is read-only

You cannot change a read-only document. To save changes, you must save the document with a new file name. You can also use the same file name if you save the document to a new folder or to another folder.

Save a document in another file format

The file format required to save the document is not displayed in the Save as type box

• Make sure that Microsoft Word provides the file format you need. • You or your system administrator may have chosen not to install the dongle on your computer. If you have the file format you want in Word, you can install the required converters.

Bitmap icons are missing when you save a document in Rich Text format

If you insert a bitmap as a linked file into a Word document and display as an icon, and then save the document in Rich Text format, a bitmap is displayed instead of an icon. To confirm that the bitmap appears as an icon in the RTF version of the document, select the Display as Icon check box and clear the Link to File check box (click Object on the Insert menu, and then click the Create by File tab to see both check boxes).

To recover unsaved changes with the AutoRecover feature

The AutoRecover feature is turned on before the document is lost, but the recovery file cannot be saved or opened

• Start Word. • Click Open

. • Locate the folder that contains the recovery files (usually the documents and Settings user name Application Datamicrosoftword folder). • In the File type box, click All Files.

Each recovery file is named ' AutoRecover ' save file name, with an. asd as its extension.

• Open the recovery file. • Click the Save button

. • Type or select the file name of an existing document in the File name box. • Click the Yes button when prompted to ask if you want to overwrite an existing document.

When you quit Word, any unsaved recovery files will be deleted.

Tips

Use the File Search dialog box to quickly find the AutoRecover document (click the Tools menu in the Open dialog box, and then click the Find command to display the dialog box). Use the file Name property, and then type ' AutoRecovery ' *.* in the Value box.

The change was not included in the recovery file

The amount of new information contained in the recovery file depends on how often Word saves the recovery file. For example, if you save a recovery file every 15 minutes, you may lose up to 15 minutes of work in the event of a power outage or similar problem. To change the save interval for the AutoRecover feature, click Options on the Tools menu, and then enter the number you want in the Minutes box on the Save tab.

I use the AutoRecover feature, but I can't find the recovery file

• You may need to open the recovery file yourself after you turn on the AutoRecover feature, Word will usually open the recovery file when you restart Word after a power outage or similar problem occurs. If for some reason Word does not open the recovery file, you can open the file yourself. By default, the recovery file is located in the Documents and Settings user name Application Datamicrosoftword folder. If you have ever changed the location where you saved the recovery file, click Options on the Tools menu, and then view the new save location on the File Location tab.

· Word may not have created a recovery file by default, the recovery file is created 10 minutes after the document is opened. If Word or your computer stops responding before you create a recovery file, you cannot automatically recover your changes. To make the AutoRecover feature save changes more frequently, you can change the interval at which the recovery file is saved.

• The recovery file may be closed without saving if the recovery file is closed without saving, the recovery file will be deleted. Unsaved changes cannot be recovered after the recovery file is closed.

• The recovery file Recovery file may have been deleted with the extension ". asd". If you delete the recovery file, you will not be able to automatically recover your changes.

• The document may be a master document Word can create a recovery file for a separate subdocument, but you cannot create a recovery file for the master document.

• Are you using the Visual Basic editor to modify macros? The AutoRecover feature creates recovery files only for documents that are modified during the current session. If you open a document in Word and make changes only in the Visual Basic editor, Word does not think that the document has changed. To make the recovery file that Word creates contain changes to macros in the Visual Basic editor, make some changes to the Word document itself (for example, add a newline character, and then delete it).

naming documents

When you save a document, an additional extension is added to the file name

When you save a document, Word adds the default extension after the file name that you are using, if the file name extension you are using is different from the default extension for that file type. For example, the file name of a Word document might be "Budget.abc.doc." To save a document with a different extension than the default extension for that file type, you must enclose the entire file name in quotes, such as "BUGET.ABC."

The saved file contains two periods in the file name

The name of the file to end the period (for example, "Sales.") When you save the document, Word adds a period and a default file name extension to the file names. For example, the file name for a Word document might appear as "Sales ... Doc ". To save a document by using the default extension for a file type, do not type a period after the file name. The system automatically adds a period when you save the file.

The extension is essential for identifying the file type and determining which program to use to open the file.

"Duplicate name" error when saving document

Microsoft Word may be performing an automatic background save. If you select the Allow Background saves check box (on the Tools menu, the Save tab in the Options dialog box), and you try to save a long document when Word performs an automatic background save, Word uses the same file name in both save operations. After you finish saving the background, save the document. (A pulsating disk icon appears on the status bar when Word automatically saves the background)