Getting Started with Word animation tutorial 17: Document Auto Save

When you use Word 2003, you may experience a sudden power outage or a program stop response. If the document is not saved, it can cause a lot of damage. By setting up the Word document to be automatically saved at a certain time, you can minimize this type of loss.

One, set the automatic save time interval

1. Click Options on the Word 2003 Tools menu to open the Save tab of the Options dialog box (or you can perform the Save Options ... command on the Tools menu in the Save As dialog box).

2. Select the automatic save time interval item.

3. Set the automatic save time interval (range: 1-120 minutes) on the right. Word 2003 automatically generates a recovery file for the document at the time interval that you set. Set to 5-10 minutes is advisable, too short will frequently occupy memory, too long may be unexpected after the occurrence of more content can not be automatically saved.

4. Click the OK button to exit the dialog box.

Second, restore operation

After word shuts down correctly, run Word 2003 again, and the program automatically opens the Document Recovery task pane, which lists the document you are editing when the problem occurs. When you move the mouse pointer over the document name, you receive the prompt "This is the original document" and "This is the AutoRecover version." Where the original document is the last file that was manually saved, and the AutoRecover version comes from a recovered file during recovery, or a file that was saved during AutoRecover save.

Click the Drop-down button on the right side of the file that you want to keep in the list, open the menu, select the Open command to open the restored document directly, and select the Save As command to open the dialog box for saving or overwriting the original document. If more than one AutoRecover file is displayed in the task pane, all required files are "open" or "Save as" as described in the previous method. Documents that do not perform this action are automatically deleted when Word 2003 exits.

Tips:

1. The AutoRecover feature does not replace the save operation, and you should also save the document after you have finished processing the document.

2. If you do not see the AutoRecover task pane after restarting the program, you can recover the document manually. The location where the recovery files are stored is generally located in the c:documentsandsettings username Applicationdatamicrosoftword, and if the folder containing the recovered files contains a file with a suffix named ASD, it is word 2003 automatically saved recovery files, we can use Word to open the file by simply changing the suffix from ASD to Doc.

Attached: Description of other major saving options:

1. Keep Backup: Select this option, the file will be modified to generate a name "backup belongs" + The original files of the extension. WBK the file as a backup. The backup copy is saved in the same folder as the original document, and is the last backup that you modified the save on. Each time you save a document, a new backup replaces an existing backup. When you select the Keep backup option, Word automatically clears the Quick Save check box because you can only create a backup when you make a full save.

2. Allow fast saves: Select this option to record only the changes made to the document, saving very quickly because there is less content. However, because the document's changes are recorded each time the document is saved, its size increases with the number of changes, and the hidden person in the document holds the modified information for the document. When you finish editing the document, you can clear it to save the document in its entirety. A full save reduces the document size, but requires a relatively long save time.

3. Allow background saves: Select this option to continue using Word while saving the document. Background saving consumes additional system memory and can be canceled if the system has little memory.

4. Embed Turetype font: The TrueType (WYSIWYG) font used to create this document is saved with the document so that when you open the document, you can still use these fonts to view and print the document, even if the fonts created for this document are not installed on other computers. Embedding TrueType fonts increases the size of your document, and if you make sure that no TrueType fonts are embedded in your document, deselect the Embed TrueType fonts check box, and if you embed TrueType fonts, you can select both "Embed characters only" and " Do not embed the common system fonts check box, and embed only the font styles used in the document to reduce the size of the document.

5. Save the Word file as: The Drop-down list shows the file format that Word can save, and the user can choose a file format that is saved as Word by default from the list.

The animation of the specific operation process is as follows:

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