Getting Started with Word Animation Tutorial 104: Using directory entry fields for catalogs

There are several ways to create a table of contents, but sometimes we need the logo information of special paragraphs, legends, pictures, and so on in the catalogue. To resolve this issue, word specifically prepares the directory entry field. Directory entry fields can be compiled using the following steps:

1. Place the insertion point before the object you want to mark.

2. Perform "insert" → "field", Open the Field dialog box, locate the TC field in the Field Name list box on the left, and click Select.

3. In the Text entry box, enter the text that you want to appear in the table of contents. For paragraphs, pictures and other objects, can be summarized with shorter descriptive words.

4. Set its outline level, which affects how the text item text will appear in the TOC, in this example, the outline level of the field marker object is set to level four, and the level four style of the TOC is set to the red font beforehand (see the "101th: Automatically create table of contents" Animation for Table of contents styles).

Tip: If the outline level item is empty, the text item text is displayed in the table of contents in the first-level style.

5. Click the OK button to insert the field into the specified location, at which point the catalog entry has been marked complete. Repeat these steps to continue marking other objects.

Note: TC fields are formatted as hidden text and do not display the results in the document. To view the field, click Show/Hide edit marks on the Standard toolbar.

6. Place the insertion point where you want to insert the table of contents.

7. Perform the insert → reference → index and table of contents → contents tab, click the Options button, check the directory entry fields check box in the Table of Contents Options dialog box, and click OK.

8. Set the other options in the Contents tab.

9. Click OK to insert the table of contents.

Tip: There is another way to mark a directory entry, press Alt+shift+o to open the Mark Catalog Entry dialog box, and if you select text in step 1th, the selected text appears in the Table of Contents entry box, and when you set the level, click the Mark button to mark the object.

The animation of the specific operation process is as follows:

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