How to conduct project review

After a project is completed, you must be able to obtain the benefits of executing the project. The implementation of the project is always purposeful, and the owner should also ensure that the funds they invest in all the project work are worthwhile. To achieve this, a formal approach is to hold a project closing review.

The project termination review or post-implementation review is conducted to determine whether the benefits of the plan are truly realized and identified to ensure the realization of these benefits. This is a relatively high level of review, not only to review the project itself, but also to evaluate the degree of adaptation of the project results to the needs of the owners, which should focus on the benefits brought to the business of the owners.

The best time for project end review is to review the project whenever possible when it first shows the benefits of the plan. If the project is held too early, it may be difficult to know whether the project will actually achieve its benefits. If it is dragged too long, the potential benefits may be delayed, this potential benefit may even be completely lost if a project is considered a waste of time.

Project reviews may take different forms: Project Manager's project completion report, briefing conference, and more independent project analysis or audit. The purpose of these different forms of review is basically to answer some questions about the project progress in the future, such as whether the project has achieved the quality, time, and cost objectives? If not, why? What lessons can be learned from this? What is the future work of this project? Answers to these questions should be documented and handed over to the management. In China, project reviews are usually implemented in terms of project audit and project cost audit.

1. Project audit

Project audit refers to the Audit and Inspection of project activities by the audit institutions in accordance with national laws and financial systems, enterprise operating policies, management standards and rules and regulations, an activity that determines whether it is legal, reasonable, or effective.

Project audit tasks include:

(1) check and review whether the project construction activities comply with relevant laws and rules; project management Alliance

(2) check and review whether the project construction activities comply with national policies, laws, regulations and regulations, and whether there are any violations of laws and regulations or illegal activities;

(3) check whether the project activity is reasonable;

(4) check and review the benefits of the construction project;

(5) check and review the authenticity of all types of project reports, accounting records, financial statements, and other materials that reflect the project construction and management status, and whether there are any frauds or misdeeds in the Project Management Forum

(6) proposes improvement suggestions based on the inspection and review of project construction and management, and provides decision-making basis for enterprise decision makers to urge project organizations to improve management.

2. Project expense AuditBbs.mypm.net

Expense audit is an activity that determines the validity, rationality, and validity of expense use in project management. Fees are audited throughout the entire project process.

At the end of the project, the final accounts of completion should be audited, mainly from the following aspects:

(1) Review the implementation of the project budget. Auditors should review whether the construction content is consistent with the approved budget and construction plan. If the final accounts and budget are overspending, they should check whether the construction content has been changed without authorization, once discovered, it should be reported in a timely manner and dealt with seriously.

(2) check whether all funding sources and Utilization of the project are normal. It is necessary to carefully review whether the final settlement form for completion and the final summary form for completion are correct, whether the full source and occupation of funds are normal, and whether there are any problems that do not match the statistical amount over the years, are there any problems of mutual misappropriation of construction funds, special funds, and other funds, as well as technical problems. Blog.mypm.net

(3) check whether the delivery use property Summary table and detail table are correct. The delivery and use property Summary table reflects the value of new fixed assets and current assets after the completion of large and medium-sized construction projects. The review should be compared with the delivery and use property list of each sub-project or individual project, whether there are any differences between the two, and whether the calculation of the delivered use property value is accurate and reliable. If there are any phenomena such as false columns or repeated reports, the cause should be promptly identified, corrected as soon as possible, and the parties should be held accountable.

(4) check whether the statement of completion is true. The completion statement is a document that further analyzes and supplements the Final Statement of completion. It mainly checks whether the content of the statement is consistent with the prepared completion statement and whether it is consistent with the actual situation, in the event of incomplete content, inadequate descriptions, false scores, and problem concealment, auditors should urge the compilers to make timely modifications and supplements.

(5) check whether the final settlement report is timely. Within one month after project completion acceptance and delivery, the final settlement for completion should be prepared and reported as required. The auditors should check whether there is any delay in the report preparation period or if the final settlement for completion has not been promptly sent to the relevant departments, and check whether the final settlement for completion has been adjusted and completed in a timely manner. Bbs.mypm.net

The auditing method at the end of the project is to compare the actual cost of the project budget review, to see whether it is overspending or saving. If overspending occurs, check whether the cost control is unfavorable or the project scope is expanded without authorization or the cost is amortized. if the cost is saved, check whether the project scope has been reduced or the standards have been lowered.