How to define your own OA system requirements?

The most important choice for selecting an OA system is to determine whether the system can be selected. If you attach it to the ocean of the OA system, you will think this is also required, and the selection results often deviate from the actual or cannot be implemented.

Most enterprises use the collection induction method to define requirements: Send empty demand forms to each department, and collect and summarize the problems of each department after a period of time to form an overall demand overview; then, based on the information collected from the product promotion of various OA system manufacturers, we will sort out a large and comprehensive requirement that lacks holistic consideration as a bidding document, so that various OA system manufacturers can make solutions.

In fact, such a comprehensive approach often has little effect. On the one hand, most of the departments stand on the standpoint of their own departments, often with a deep sense of professionalism, the business application requirements and collaborative office requirements are confused, always hope that a software can help complete all work matters. On the other hand, the reference is publicized by the OA system manufacturer, or copied from each other, or is born out of nothing. In addition, each OA system software has its own strengths, it is almost impossible to combine all the highlights Without priorities.

The selection of the OA system should be removed from the details. First, we should find a common requirement of the Organization-collaboration, then the requirements of key departments, and finally the requirements of important roles. Only by prioritizing enterprise needs can you find an OA system that is truly suitable for your company.

What are precautions for selection?

Generally, the selection of the OA system includes three roles: CIO, network management, and Administrative Director. Among them, CIOs and network administrators will conduct comprehensive evaluation of the OA system, including technical and functional aspects, and will investigate some technical details, such as the technical architecture and openness.

The Administrative Director, such as the personnel director and financial director, pays more attention to concepts and functions, including whether they can solve their main problems and make them easy to use. The common concern is the price, maintenance, and service of the OA system.

In summary, the selection of the OA system requires attention to the five main elements, namely practicality, ease of use, openness, service, and cost-effectiveness. Based on these five factors, we hope to help you find your own OA system.

How to define your own OA system requirements?