How to do the project communication management?

In the actual operation of the project, communication takes up a lot of time, usually the project manager spends 75% to 90% of the total work. Only good communication, the project manager can get enough information, the first time to find the project problems, and then control all aspects of the project. According to statistics, more than 70% of the failure projects, not because the plan is not comprehensive, nor control, but because some of the project resources can not be timely and adequate use, which directly related to the adverse communication.

Project communication is the process required to ensure that the relevant information of the project team is able to generate, collect, publish, store and ultimately process the project information in a timely and correct manner. Managing project communication is critical if you want to improve your project's success rate. How to do the project communication management? The small part thinks, can start from the following several aspects.

Develop communication plans. "Everything is pre-established, not pre-waste", and the project before the start to develop the project plan, the project communication management also needs to develop a communication plan, clear the project stakeholder information exchange and communication requirements, including who to communicate with, what time communication, communication content and communication methods and so on.

Pay attention to the feedback of communication effect. Communication is not the delivery of information to the receiver is done, if the recipient does not have a good understanding of the communication information, communication is also a failure. Project Communication Management, to be able to focus on the feedback of the effect of communication, to ensure that the information recipients completely "digest" the information.

Communication channels should be diversified. Project operation is a very complex project, in order to ensure a smooth communication, must be able to allow a variety of communication channels, such as verbal communication, written communication, written communication and standardized interaction, such as some annual reports, performance appraisal table, non-standardized interaction, such as mail, etc., to meet the different situations of communication needs.

to actively communicate. Project communication is the most taboo is passive communication, as a member of the project, to have the sense of communication, the initiative will work to carry out the situation upward reporting, rather than wait until the project manager asked to report. Active communication, not only can build a positive image of team members, but more importantly, can find the problem of the project early, find out the solution.

General project management System, all the communication of the project in a comprehensive and in-depth management, on-line project management system, can effectively improve communication efficiency, improve project management efficiency. However, this is only in the communication of information transmission process Control, if the communication information at the source is inaccurate, not real-time, then the transmission of information is good, the end result of communication is futile.

How can project data be reflected in real time through a project management system to better oversee the project process? 8Manage PPM not only provides automatic warning and notification, automatic generation and submission of weekly progress reports, instant chat functions, discussion forums, status surveys and other intelligent mechanisms to effectively manage project communication, it is commendable that in the real-time and accuracy of project information, its straight-through processing mode through real-time recording and audit tracking , early detection of data entry errors, and real-time alerts to maximize the accuracy and real-time communication information at the source, help reduce misunderstandings, improve team work efficiency and project success.

How to do the project communication management?