How to make a long line of documents in Word

For longer Word documents such as product manuals, special choreography techniques are often needed to help readers check and browse.

1. Open the Document Map

Usually, in a long document, all the headings are styled in different headings, and the structure of the document can be clearly displayed by using the document structure chart, so as to make it easy for the user to quickly navigate to the chapter content of the article.

Open the destination document. Click the View tab, select the Document Map check box to implement the structure diagram of the document on the left side of the word main window, as shown in Figure 1.

2. Create a document Directory

As is known to all, each book has its own catalogue. So how do you create a table of contents for a Word document? The following methods are created.

Step 1th, position the cursor where you want to insert the directory. Click the References tab, click the Table of Contents button in the Contents area, and select the Insert Table of Contents menu item, as shown in Figure 2.

Step 2nd, open the Directory dialog box. In the "General"

Select a table of contents format in the region's format option, and set the level of the table of contents in the display levels, as shown in Figure 3, and finally click OK. The catalog as shown in Figure 4.

3. Insert a comment for a document

When you modify a document, you often add comments next to the contents of the document to make it easier for the reader to understand, and these comments are referred to as "annotations." You add annotations in the following ways:

The 1th step, press the left mouse button do not put, drag and choose the text to add the callout.

Step 2nd, click the Review tab, and in the comments area, hit the new annotation button.

Step 3rd, in the new Comment box, enter the contents of the annotation, as shown in Figure 5.

When you no longer need an annotation, click the right mouse button on the annotation you want to delete, and then select the Delete annotation command to remove it, as shown in Figure 6.

4. Insert captions in a document

Captions are used to add names and numbers to items such as pictures, tables, charts, formulas, and so on, as shown in Figure 7. Many users are accustomed to manually to the picture, the table to add graphics, this method is not only error-prone, and the new picture when the modification is also more cumbersome, not easy to quickly find pictures, tables. Here's how to learn how to make, update, and use Word captions.

Step 1th, position the cursor where you want to insert the caption, click the Reference tab, and in the caption area, click the Insert Caption button, as shown in Figure 8.

Step 2nd, open the Caption dialog box, click the New Label button, enter the label name in the Open New Label dialog box, and click OK to return to the Caption dialog box, as shown in Figure 9.

Step 3rd, select the new label from the label option and click OK to insert the custom caption label.

Step 4th, copy the inserted caption to the location of the other picture, select the entire document, right-click, and select the Update Field menu item, as shown in Figure 10. The number of all the pictures in the new document in Word Auto history.

5. Quick Document positioning

In the editing operation, the position of the cursor in the document is positioned in the file, in addition to the mouse to locate, but also through the keyboard to complete, word in the commonly used fast positioning keys are as follows.

Home key: Quick to get to the beginning of the line.

End key: Fast to the position of the row dump.

PageUp key: Quickly move the cursor to the next page in the same row position.

PageDown key: Quickly move the cursor to the same line on the previous page.

Small hint: the use of this kind of picture and so on number is not prone to errors. When the picture is added or subtracted. Copy a caption at any time. Then updating the domain Word automatically corrects the encoding.

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• Word Tutorial