How to implement ERP

ERP system implementation is a complex system engineering, involving the various functional departments and levels of management personnel, and it is likely to need to change or partially change the current management of our business processes and our long-term to develop the work habits, therefore, its successful implementation of the difficulty is conceivable.

According to the relevant data statistics, in the current ERP enterprises, the real success of about only about 25%, and about 75% of enterprises can only say that the successful implementation of some modules, or even a complete failure. Although there are many reasons for this, it is a warning to us that we are planning to implement ERP. So, is not our enterprise does not need the ERP system. The answer is, of course, negative. Zhongke Moist company for the footwear industry to promote information technology for more than 12 years, I have been in the implementation of the shoe industry ERP system in the process of some of the experience, in an attempt to implement the enterprise ERP system operating procedures for unified norms, hoping to successfully implement the ERP system to help enterprises, all when the introduction.

Pre-preparation

As a project implementation, we must have adequate organization preparation, preparedness, detailed planning and careful arrangements. Only in this way can the ERP system be implemented successfully.

Prepared

Thought often determines the course of action, which in fact often determines the outcome of action. The implementation of ERP system is the same, whether it can be successfully implemented in the enterprise, to a large extent, depends on the enterprise senior staff to implement the ERP system's motivation, the understanding of ERP, ERP expectations and the status of enterprise management and so on. Therefore, before the implementation of ERP system, in particular, the senior management should be clearly aware of:

(1) What is the motive of implementing ERP system? Is the demand from the heart, or external pressure. Is our future development of strategic deployment, or out of our comparison mentality. That someone else has implemented, so I also want to implement.

(2) what is ERP. What I expect from ERP. For this problem, many business owners or senior managers often have the misconception that ERP is to our manual statistical work, such as computerization. But in fact, the essence of ERP should be to standardize our management, standardize our work processes, and make all the resources of the enterprise more efficient and efficient use.

(3) What is the evaluation of the current situation of enterprise management. Whether it is acceptable or ready to change some of the current business processes and systems. In general, many managers in the enterprise tend to indulge in the current management performance; The vast majority of business workers often have a stereotype, that is, how I do it now. Therefore, whether managers, especially senior managers, are determined to change this situation.

Organization Preparation

As the implementation of ERP system is a complex system engineering, involving the various functional departments and various levels of management personnel, therefore, only *erp the company and Enterprise Information Center efforts is not enough. Therefore, the establishment of a strong, cross-departmental ERP implementation organization, but also the successful implementation of ERP guarantee.

The following shows the organizational planning of ERP system implementation:

(1) The establishment of Enterprise ERP Project Leadership team, fully responsible for the ERP system on-line planning, departmental coordination and operational performance assessment, the ERP system to determine the operating process and system changes and other matters. The project leadership group recommends that the head of corporate responsibility be the leader, the ERP provider project manager as the deputy leader, the director of the Information Center as the Director General, the heads of the departments are their members. The Director-General is responsible for the convening of the Project leadership group meeting and the Coordination of departmental system implementation.

(2) The establishment of enterprise ERP project implementation team, and the ERP supplier is responsible for the implementation of ERP system, the education and training of all levels of personnel and the daily maintenance of the system and data entry inspection core. The recommendations of the ERP implementation team are mainly composed of information center staff and department assistants or senior staff members.

Financial preparation

ERP system is a huge network information management system, therefore, whether it is the system itself or its operating platform, it is necessary for enterprises to have greater input. On the ERP software itself, well-known foreign ERP software, such as SAP, Oracle, etc., generally in millions of, or even tens of millions of yuan, and the domestic real ERP software is often hundreds of thousands of, millions. Moreover, the ERP software is to use the computer network system to run, therefore, the hardware investment is also a huge number. Therefore, our enterprises in the formal implementation of ERP, should be fully prepared financially.

Data preparation

The smooth operation of ERP system also relies on a large number of correct basic information. Take shoe factory For example, these basic data include material data, shoe type material, shoe type part data, shoe type part material data and so on, therefore, before formally implementing ERP system, we should collect, collate, standardize and encode the basic data needed by ERP system, so that when the ERP is formally implemented, And we can do it more smoothly.

Implementation of ERP system

ERP system modules are numerous and closely related, the implementation of ERP system, should be in the project management model, planned, phased, step to carry out. The operating procedures and instructions for the implementation of ERP system in shoemaking enterprises are as follows.

Job Flow Description

(1) Selection of ERP

The selection of ERP is the first step to implement ERP system successfully. In the choice of ERP, must choose the professional, industry-specific ERP, the choice of companies do not necessarily need to be particularly famous, but must have a good record of credit and rich experience in the industry. In addition, we should pay particular attention to whether the company has undisputed intellectual property rights in its ERP products.

Therefore, when choosing an ERP system, you should clearly understand:

★ Whether all ERP systems are suitable for various industries, suitable for all types of enterprises. The answer is no, because each industry has its own characteristics, which is not an ERP system that can be adapted at the same time. Take shoe factory For example, in shoe factory operation, SIZE management is very important to the factory: The order quantity is the size, our outsole purchase also needs according to the order size to carry on, the order production job is needs to track to each size, the inventory job may also need each size's inventory. Therefore, the choice of ERP, to be particularly aware of the selected ERP is industry-specific, whether in the same industry enterprises have successfully implemented cases. It is advisable to personally go to the enterprise that has successfully implemented ERP system to understand.

★ Good service, still face a very big risk. Frankly speaking, it industry is actually a service industry, if the ERP system supplier does not provide the complete consultant service, may still not be able to use the ERP very well.

★ The relevant laws and regulations expressly stipulates that the use of suspected infringing products will also bear legal responsibility. Therefore, it is necessary to check the software Copyright registration certificate of ERP in particular. In case of suspected infringement of intellectual property rights.

(2) To create a climate, unified understanding in the implementation of the ERP system after the implementation, we should be in the enterprise to create a climate of change, extensive management staff and workers at all levels of education and training, so that they clearly know what is the ERP, why the company needs to implement ERP, The implementation of ERP after our work is how to wait, and then unify all levels of personnel to understand the ERP. At the same time, we should also work out the implementation of the ERP system management and operating system to ensure the smooth implementation of the system.

(3) System test run

After the ERP selection is determined, we do not need to start the formal implementation of the system immediately, but should first clearly understand the ERP system operating process and factory actual operation differences, the current function of the ERP system and our requirements of the difference and so on. And these are not to look at the ERP company's system demonstration can be clear, it needs us through the actual case to test. Therefore, the test operation of the system is also one of the key to the successful implementation of ERP system. I suggest that before the formal implementation of ERP system, to establish a small network operating environment, by the senior personnel of the Department to carry out the system test run, find out the difference, and at the same time check the system stability, speed, security and so on.

At this stage, it is also necessary to elaborate the coding schemes for various basic materials, such as material coding scheme, part coding scheme, departmental coding scheme, order coding scheme, etc. for discussion and determination so that it can be carried out more quickly when formally implemented.

(4) A review of demand differences and

Any ERP system can not be exactly the same as the actual operation of the factory, even the professional, industrial ERP system is the same, it can only be the size of the difference. And any factory may have their own particularly successful management methods and methods, therefore, ERP system and implementation of the operation of the enterprise should be normal. The key is after the system test run, the ERP system and the factory's current operational differences to conduct a comprehensive, objective review, analysis of the causes, determine the solution and so on. In this operation, the senior managers and departments should be directly involved in the discussion, in order to comprehensively review the current business processes and systems, determine the solution, that is, to modify the ERP system or modify our factory operating procedures or work habits.

(5) System revision and system modification

After the demand difference is determined, as the implementation of the factory, should be immediately the revision of the system and the process of adjustment. And for the ERP company, it is the revision of the system operation. At this stage, instead of halting all implementation, we should use the time of this phase to establish a comprehensive base data archive and further strengthen the education and training of all levels of management staff.

(6) Formal implementation of the system

After the enterprise system completes the revision and the ERP company completes the system revision, can begin the comprehensive implementation ERP system each management module. Of course, in the formal implementation of the process, we can not be overnight, but should be planned, and steps to proceed.

★ The first is to establish the current and the next 3 months of product information, including materials, products (shoe type) information, product BOM information, order information and so on. Only complete, comprehensive and correct basic information can ensure the smooth operation of the following system. Basic material information of the prior period is intended to be set up by the ERP implementation team members. And the product BOM data, order information, vendor information, etc. should be established by the operators of the relevant departments.

★ Complete the ERP system logistics part of the system implementation, mainly procurement (including material processing), warehouse and other systems implementation. As an OEM shoe-making enterprises, because their material procurement is basically based on orders, and many materials are imported from abroad, but also some suppliers of materials need to transfer plant, therefore, the implementation of the system in this stage should also include business, customs and so on. It should be said that this part of the system is the most core of the factory ERP system, the most closely related systems, but also possible to bring the most benefits to the implementation of the system, so if this part of the system can not be successfully implemented, it is basically possible to determine the implementation of the entire ERP system failure.

★ Complete ERP System on-site information management part of the implementation of the system, mainly planning, order production, warehouse, finished goods warehouse management. This part of the system is relatively simple, so its implementation will be relatively easy.

★ Complete the HR system, including personnel, attendance, payroll (including items) and other system implementation. Because the human resource system is less relevant to other systems, this part of the system can actually be done at any point in time.

★ Complete the implementation of the financial system. ERP in the financial system is generally closely related to other systems, in particular, the Receivables and Payables Management Part, should be related to order shipping and material ordering, warehouse receipts and other closely related, therefore, this part of the system needs in the business system, procurement systems, warehouse systems and other implementation can be implemented.

★ Complete with customer, supplier Information Interactive part of the implementation of the system. The general ERP system does not necessarily have this part of the system, but if so, it can be arranged at the end. Of course, the Supplier Relationship Management Section can also be arranged with the procurement system for simultaneous implementation.

★ Acceptance and Summary

After the implementation of the system, we should make a qualitative, quantitative and objective assessment of the operation efficiency and benefit of the whole system, summarize the experience, and recognize the outstanding contributors to ERP system implementation.