How to use outline view to quickly rearrange word layout

for articles that are not in the right order because of the messy content order, it's often important to think about manually sorting the contents of the document and then extracting the catalog again. But this operation is obviously troublesome and prone to error. For a directory that is automatically extracted from the body content, because you hold down the CTRL key and click on one of the items in the table of contents, you can jump directly to the corresponding content in the body, and there is an inevitable correlation between the TOC entries and the body paragraphs, so we can consider completing the reordering of the content through (Figure 1)

1. Toggle View Mode

Switch to the View tab, select Outline view, and go to outline view mode, where you can view the document in outline form and the content will appear as bullets. The default is to show all levels, click the Triangle button to the right of show level, and manually adjust from the Drop-down list box to show only "Level 1" (Figure 2).

2. Adjust the content order

The next operation is much simpler. We do not need to manually drag the contents of each section of the position, as long as the order of the adjustment of the outline. is quite handy for moving the entire paragraph. Move the mouse over the circled "+" symbol, and after the cursor becomes a cross, manually drag the outline of the position you want to adjust to the appropriate position, and you will soon see the rearranged effect (Figure 3).

3. Update the catalogue again

Reset the display level to all levels, and you can see what has been done to reorder. When you close outline view, we find that although the contents of the document have been reordered, the sort of catalog remains unchanged.

There is no need to retrieve the directory from the document. Select the directory, right-click to select Update domain, select Update Entire catalog (Figure 4), and confirm that you have the latest catalog that matches the content.

Small tip:

Word provides a way to automatically extract a table of contents, provided that the directory in the document already uses Heading 1, Heading 2 ... The style. Switch to the References tab, select Directory → custom catalog in the Directory feature group, select the display level, and then automatically generate the table of contents after confirmation.