How to use Word to improve office efficiency

Word is our daily office use of a relatively high frequency of a software, the use of good word, no doubt for our office efficiency to improve the promotion of a great help.

1, Word template

1.1, Template

A Word template is a document type that automatically creates a copy as the procedure is opened. For example, a business plan is a common document written in Word. You simply open a template and fill in the text and information that is specific to your document. When you save a document as a file, the document is saved separately from the document as a template. You can find a Word template for most types of documents on Microsoft Office Online. If you are connected to the Internet, click Office buttons, click New, Pop the new Document dialog box as shown in Figure 1, and then click the template category you want to download the corresponding template.

Figure 1 The New Document dialog box

1.2. Headers and footers, headers, and footers are the top, bottom, and side margins (margins: Blank space outside the print area on the page) for each page in the document. ) in the region. You can insert or change text or graphics in headers and footers. For example, you can add page numbers, time and date, company logos, document titles, file names, or author names.

In Word 2007, you can set the formatting of headers, footers, and page numbers by using the Header and Footer option group in the Insert tab, shown in Figure 2. Click the eyebrow option in an option group to quickly set the header in a system-built-in header format, and click the Footer option in the option group to quickly set the header in a system-built-in footer format. Click the page numbering option in the option group to eject the Drop-down menu for the page number setting shown in Figure 3. From a subkey, you can place the page number at the top, bottom, or at the current cursor, and when we click "Format page number (F) ..." pops up the page Format dialog shown in Figure 4, which you can use for number format and The location of the page number is set.

Figure 2 The Header and Footer option group

Figure 3 "page numbering" setting

Figure 4 Page Number Format dialog box

When you insert a header, footer, or page number, a "header and footer Tool design" tab in the Word 2007 tab appears, as shown in Figure 5, when the header, footer, or page number is set as required, the header and footer settings are complete by clicking the Close Header and footer option in the Close option group on this tab.

Figure 5 The Header and Footer Tool Design tab

1.3. Print Preview

Print Preview is mainly to provide a "WYSIWYG" document printing effect, for users to determine whether the format of the document to meet the requirements, and can make appropriate adjustments, and do not need to print to the paper media, thereby saving paper and time.

Click the Print Preview button in the Quick Access Toolbar or print (P)-Print preview (V) command under Office buttons. You can open the Print Preview window shown in Figure 6, which allows you to set up print, single page display, multiple page display, zoom, and more.

Figure 6 "Print Preview" window

The Print preview tab allows you to make reasonable settings for how the document will be printed onto the paper media. When you are sure that the page layout, paper orientation, margin, and so on are all correct, click the Close Print Preview option button in the Preview option group on the Print Preview tab to return to the edit status.

1.4. Print Setup

After printing is edited, the print preview determines that you can print directly from the printer to the paper media. You can click the Print button in the Quick Access Toolbar or the print (p)-Print (P) command in Word 2007 to open the print as shown in Figure 7 dialog box.

Figure 7 The Print dialog box

Features of buttons and other options in the Print dialog box:

Name in this list, click the printer that you have installed and want to use.

Status for the selected printer, indicates the status of the printer, such as the number of files that were idle, busy, or before your print job.

Type for the selected printer, indicating the type of printer selected, such as laser.

Location for the selected printer, indicates the location of the printer, or which port the printer is connected to.

Notes for the selected printer, indicates any additional information you may need to know about this printer.

Properties Click this button to change the properties of the printer you are using, such as paper type.

Find Printer Click this button to find a printer that can be accessed.

Print to file Select this check box to create a file from a document instead of sending the document directly to the printer. This file uses a print format, such as font selection and color

Specification) is saved in a. prn file that can be printed to another printer.

Number of copies in this list, click the number of copies you want to print.

Collate if you want the print job to print in the order that you created it in the document, select this check box. This check box is available if you want to print multiple copies.

Version per page in this list, click the number of pages that will appear on a printed page.

Scale by paper size in this list, click the paper size that you want to print the document.

All Click this option to print all pages in the file.

Current page Click this option to print only the page on which the cursor is currently located.

Page Range Click this option and add page numbers or page ranges to the box.

Print content in this list, click the element you want to print.

Print in this list, click whether you want to print all pages, odd pages, or even pages.

Options Click this button to go to more printing options in the display category of the Word Options dialog box.

OK click this button to send the document to the printer.

Cancel Click this button to return to the document without printing it.

3.3.1, table border settings

Select the Borders and Shading (B) from the pop-up menu by selecting the table to which you want to set the border. menu command, it pops up the Border and Shading dialog box shown in Figure 16, and then the style, color, line width, and type settings of the border in the order of ①, ②, ③, and ④ from the Borders tab. The action of the ④ step can also be used to customize the styles of various types of box lines by clicking the buttons of the various boxes in the Preview section respectively.

You can also set the cells of the table that you set by using the Design tab of the table. With the pen Style button in the Table Styles option group on the Design tab of the table in Figure 17, set the border type, the stroke weight button, and the pen color, setting the line width. button to set the box line color, the border button to set the type of border.

3.3.2, table shading Settings

Select the Borders and Shading (B) from the pop-up menu by selecting the table to which you want to set the border. menu command, it pops up the Border and Shading dialog box shown in Figure 18, and then sets the fill color from the Shading tab with the Fill Color Drop-down button, through the pattern style The Drop-down button sets the fill style to achieve shading settings.

4. Concluding remarks

Word's document editing function is very powerful, it is recommended that the broad masses of staff in the actual work bold use word work thin, it can effectively improve efficiency.