Huidian technology solution [1]

Summary:
In view of the large scale of group enterprises, a large number of office layers, and heterogeneous business systems, huidian Technology launched a DCI-based. indi. office's group-enterprise collaborative Office solution is one of the core solutions for collaborative applications of huidian technology. The solution focuses on collaborative applications and implements enterprise workflows, real-time collaboration, application integration, network learning, and information portals, it strives to effectively solve the process management, data management, and application management problems of enterprises, establishes a unified information access and management platform for enterprises, effectively utilizes internal and external information resources of enterprises, and improves management efficiency, it provides convenient information services for enterprises' business decisions. At the same time, this solution has excellent scalability and can meet the changing needs of the group enterprises in the development process to the greatest extent.
I. background analysis
Group-type enterprises have high requirements on resource management configuration and efficiency improvement due to a large number of market links. Using collaboration technology to build a flexible and efficient collaborative work platform is an inevitable choice for group-type enterprises to improve work efficiency, strengthen internal execution, accelerate market response capabilities, and enhance enterprise competitiveness.
A group-type enterprise usually has a large number of office levels. The group companies and subordinate organizations are distributed across regions. The business types of enterprises are diverse. The computer and network applications of enterprise employees are uneven, multiple business systems that store a large amount of important data run simultaneously.
Based on its in-depth research on collaborative Office and its understanding of the demands of group-type enterprises for collaborative office, the Group-type enterprise collaborative office solution is designed to solve the data management and application management problems of enterprises, and provide convenient information services for enterprise business decision-making.
Functions of the Three-group enterprise collaborative Office System
3.1 Information Integration Platform
The information integration platform distributes enterprises in various heterogeneous systems (including office, finance, personnel, and production) the data in is extracted, aggregated, And the accesskeysecret on the enemy's bank. Why? A href = "http://www.csai.cn/incsearch/search.asp? Key = % BD % BB "target = '_ blank'> an important basic platform for exchange. In the system, we will use the DCI. DataExchanger data exchange center of huidian technology to implement an information integration platform.
The data exchange center DCI of huidian technology. dataExchanger is an enterprise service integration middleware platform that allows you to convert data in different structures and formats between different business systems in a unified manner. It is developed by the Coordination engine (workflow engine) data transmission and message communication between business systems of various departments are unified and coordinated according to the definition of the service process.
In the design scheme, an electronic report system is specially designed. As a data acquisition and display tool, the data scattered in different business systems can be extracted. After simple analysis and processing, it is displayed in the office system in a graphical manner for the query by the leaders.
A variety of statistical charts show that 3.2 the construction of a collaborative work platform is a platform and tool for enterprise staff to perform daily work, which can achieve paperless collaboration, provides the function of setting and controlling workflows to ensure secure and effective document flow and workflow; establishes multi-channel and multi-mode information acquisition, publishing, and display through electronic fax, real-time communication, and short message processing. With the powerful support of the WEB Collaboration Environment and workflow engine, the collaboration platform also provides tools for internal departments to manage and monitor office processes.
Module category Module name module description personal mailbox new notes drafting mail notes inbox emails received by the user are displayed in this folder the mail records sent by the user are drafted by the draft Box user in this folder, however, you can add your own mail folders in the mail folders that haven't been sent. The mail rules define the mail processing rules, personal transactions in this waste paper basket personal calendar schedule personal documents easily record your own document name folder user's name folder Address Book Unit Address Book Change Password allow users to modify their own password document management receiving management superior communication processing, including the processing of superior electronic files and the scanning and processing of paper media, and the management of internal document handling, supports the trace of Document approval on the browser. Retained Archive Management provides archive of documents in the office system, backup and recovery of CDs of archives to achieve integration of documents, and provides management of various types of physical files, provides process monitoring and reminders during file lending management and supervision of document circulation, and supervises daily affairs for workflow processing of temporary work (non-archiving business is not required)
Workflow customization provides graphical workflow customization, and provides concurrent and sequential transfer processing for signatures, reminders, agents, and indefinite links; business Management Project Management manages numerous technical transformations and construction projects of enterprises, including project task management, project materials, documents, and achievements management.
The well-developed Report Management System for report summary and statistics can process data from other business systems in the enterprise or the reports submitted by each factory, and classify important data to form an intuitive data chart, it is easier for group company leaders to make decisions.
All departments of the work plan should formulate, execute and track the Work Plan to facilitate understanding of the work situation.
Office Information conference management conference room management, meeting arrangements, notifications, and other functions vehicle management the use of vehicles and Maintenance Management Duty registration and statistical items management departments various announcement discussion areas are released on the bulletin board of the Public Information Bulletin Board. Internal information exchanges and discussions are established. The event list of the event is the publishing and management policies and regulations of the internal e-Journals of the enterprise. the publishing Address Book of policies and regulations provides the definition of the Database Management Engine administrator for querying the publishing and viewing of e-books in e-books through internal telephone numbers and other communication methods. the system module's database append software office assistant Indi. assistant Office Assistant, a small software that runs independently, can implement information prompts, email reminders, and automatic Internet Mail search functions, with personalized pages.
Real-time collaboration with IBM Lotus Sametime for online staff, real-time communication, real-time meetings, and other functions.
3.3 Knowledge Management and Enterprise Training Platform
As an important component of collaboration, knowledge management aims to transfer the most appropriate knowledge to the most appropriate people at the most appropriate time, so as to achieve the best decision-making. Its main concepts can be simply expressed as knowledge acquisition, knowledge sorting and classification, knowledge publishing and collaboration, and knowledge innovation.
Corresponding to the above four links, huidian technology can provide relevant product implementation.
Knowledge acquisition: You can use the Internet information management software Indi. Web and paper media file information management software Indi. image to provide relevant support.
Knowledge sorting and classification: You can use IBM Lotus Domino. Doc and the archive management system to do this.

Knowledge release and Collaboration: the information portal and collaborative Office Platform of huidian technology provide powerful functions.
Knowledge Innovation: it can be achieved by using huidian technology Indi. TrainingManager and IBM Lotus LearningSpace.
3.4 Enterprise Information Portal the function of an Enterprise Information Portal is to provide a single access portal for content, collaboration, and application security, and to provide integrated and collaborative technologies that can bring people together, implement personalized design to meet the needs of different users.
The information Portal of the group-type enterprise collaborative Office System of huidian technology is built using the industry-leading IBM WebSphere Portal Server. The information in the collaborative office system can be easily connected to the Portal through the developed Portlet, you can also use the Coordination Center Function of WebSphere Portal to directly receive and send emails on the Portal for real-time communication.
Features of the Four-group enterprise collaborative office system solution
In terms of functions, the system can meet the office requirements of group-type enterprises. It also has the following features to meet the deeper needs of group-type enterprises:
On-demand system scalability
A highly scalable underlying design framework ensures that the system can be scaled based on enterprise development and business adjustments in terms of organization management, business applications, and deployment methods.
Comprehensive System Efficiency Optimization
Mature configuration optimization schemes adopted in various aspects such as hardware environment, operating system, Domino settings and applications, effectively ensuring that the group-type enterprise office system supports the performance requirements of a large number of users.
The Single Sign-on management function provided by the Single Sign-On (SSO) system enables one-time logon between multiple business application systems of the enterprise, effectively improving the security of the entire system, this greatly simplifies system management. Real-time communication and collaboration systems use Lotus Sametime and specialized real-time communication tools, Indi. assistant, which ensures the real-time collaboration capability of enterprises, improves work efficiency and response speed, and greatly accelerates the decision-making process.
Personalized service
Through the Portal product, you can provide users with personalized page customization services. Users can arrange their most concerned database content to their own pages, and most of the time they can do the relevant work only through their own pages. By establishing a multi-level custom portal for the headquarters, subordinate enterprises, and individual users, you can complete the information release and knowledge discovery process in a timely and fast manner.
Cross-server and cross-Origin Applications
By using the Domino replication mechanism and formulating replication policies, non-real-time applications (such as various announcements and information) in the collaborative office system can support cross-server and cross-Origin applications.
For applications with high real-time requirements (such as various approvals and workflows), the message engine solution of huidian technology can support cross-server or cross-domain applications.
Application Value of collaborative Office System for group-5 Enterprises
With the arrival of the era of knowledge economy, the development of organizations is increasingly dependent on knowledge and learning. The Group-type enterprise collaborative office system will provide comprehensive information technology support for enterprises, provide tools and places for organizational learning, and transform organizational learning capabilities into innovative capabilities through efficient knowledge management, providing sustainable core competitiveness for enterprises.
Improve organizational learning and mobility, and actively respond to environmental changes. Building a group-type enterprise collaborative office system can effectively enhance organizational learning, improve office efficiency, and eliminate various invisible boundaries that affect communication and collaboration, enables organizations to operate efficiently and flexibly and actively respond to external changes.
Continuous training for organizational unit members anytime, anywhere
Through the enterprise training platform provided in the collaborative office system, an open school will be built for the organization, and employees in the Organization can learn anytime, anywhere and on demand, lay a good foundation for creating a learning enterprise.
Create business value through knowledge management
On the one hand, knowledge management can have a positive impact on the realization of organizational goals, on the other hand, it can effectively promote enterprises to improve their business models, it can be a dual incentive process for enterprises to gain value and realize the enterprise's transition to the future business model under the current circumstances.
6. Laigang Group EIP & OA Project
Laiwu Iron and Steel Group's information portal and office automation system are the first projects after the backbone network is built. This includes the Laigang Group, Laigang Corporation, and Laigang Construction Corporation. Laigang EIP & OA has been built into an application system integrating information processing, business processes, and knowledge management. It takes collaboration as the core, and uses information sharing and office processing as the platform. It provides a rich learning function and knowledge sharing mechanism, so that employees can actively change their position in the office automation system from being changed, this improves the efficiency of enterprise operations. Throughout the project, Laiwu Steel Group Corporation attaches great importance to the implementation of enterprise informatization, and emphasizes the implementation of the work, requiring employees of the company to be employed after the system training. This fully reflects the great impact and progress brought by the development of information technology to traditional enterprises, as well as the profound understanding of some leading traditional enterprises in the new work mode in the new era. Currently, 2200 registered users are involved in the Laigang Group Corporation, Laigang Corporation, and Laigang Construction Corporation, with nearly 120 direct departments and nearly 500 sub-departments.
Architecture of collaborative Office System for Two-Group Enterprises
2.1 System Function Framework Design
The collaborative Office System of huidian technology group enterprises is centered on collaborative applications. It is implemented in multiple layers and modes, including enterprise application integration, workflow, real-time collaboration, and network learning. The functions are divided into four parts:
Information Integration Platform: extracts, aggregates, and integrates data distributed in different Heterogeneous systems (including office, finance, personnel, and production, it is an important basic platform that provides unified display, retrieval, and format exchange for enterprise information.
Collaborative work platform: it is a platform and tool for enterprise staff to conduct daily office work. It can achieve paperless collaboration and provide workflow setting and control functions, it provides secure and effective document circulation and workflows, and provides internal departments with tools for managing and monitoring office processes.
Knowledge management and enterprise training platform: This platform enables the sharing and transmission of enterprise knowledge among employees. It can effectively improve the skills and quality of employees and ultimately improve the innovation ability of enterprises, enhance the core competitiveness of enterprises.
Information Portal: The operation interface of each application system is designed and implemented in a unified manner through the portal platform, so that the operation interface is clear, intuitive, and consistent before and after operations. The construction of information portals will take data acquisition and data integration as the core, and serve the work collaboration of the integrated service network through comprehensive and organic integration of information and data resources in various existing application systems.
The overall system structure 2.2 is deployed on demand in group enterprises. With the development of enterprises, its business process, organizational structure, management mode and depth, information system capacity, number of users, server configuration, and so on will all change. In order for the information system to better serve the enterprise, IT is necessary to ensure that the company's IT application systems are constantly adapted to the company's changes in deployment while protecting existing investments and reducing new budgets.
The on-demand deployment method provided by Indi Office of huidian technology can provide excellent adjustable services for a long time throughout the entire lifecycle of the enterprise, meet the needs of group enterprises to the greatest extent.
For example, in the initial stage of system construction, you can deploy a large-scale Chinese system, that is, all departments of the company's headquarters and the branches under their respective jurisdictions will connect to the office system servers of the Headquarters through a network for centralized office. However, when the collaborative office system is used by all departments and branches, the Branch has a reason to deploy a dedicated office system server in its own location based on the management needs, in this way, the data in the internal office system can be processed locally without the need to use the network to transfer data from the Headquarters server in the centralized mode.
Flexible server deployment in this case, because the collaborative Office System of huidian technology has the characteristics of on-demand deployment, you can easily split emails and other business modules under a node in your organization into a single server, the split server and the original group server can share the user's overall organizational structure directory, this ensures that users in the branches do not feel any changes in system usage after splitting, but only appreciate the speed improvement brought by the system's local usage.
After being split into separate servers, the entire system is actually deployed in a distributed manner. In this way, the message engine technology provided by huidian technology is used, information can be effectively transmitted between the Headquarters and the branch server.