Important documents in data center Transformation

Important documents in data center Transformation

What is easy to ignore in IT work is the preparation of documents. Often, when administrators install, configure, repair, or optimize data centers, the time is very urgent, because they need to be highly focused when doing this. However, if you are faced with data center upgrade and transformation, you will find out how important the document is, especially the structure diagram of a data center.

The data center documentation is crucial for fault recovery. After a fault occurs, you may need to recreate the same environment. The documentation is also crucial for remote assistance. You can imagine that when a remote engineer is working remotely, there are no data center documents, you can only find the servers and devices you need through your own experience. This is very painful. I believe every remote engineer has a deep understanding.

Of course, the document of the data center also plays an important role in the inheritance of work. It is impossible to expect the staff to work in the data center for a lifetime without leaving. When there is a document record, the transfer of work becomes twice the result with half the effort, and it is more capable of transferring documents.

Working teams are an important part. If you are the data center owner and follow the establishment and expansion of the data center, you will not be able to take charge of everything. Therefore, a work team is very important. You cannot take charge of all the tasks, and someone needs to follow up on your work while you are on vacation.

The entire team should have a data center structure, even a developer. If the developer's project is relatively small and only one person is responsible for their own project, they may need to restart the server or check the line.

When you are not familiar with the network and server devices, it is time-consuming to handle the problem, and may cause other faults and errors. Especially through the structure chart, even if you have never been in touch with some devices, you can easily perform operations, which can save a lot of time.

The file should only be applicable to planners who require physical access knowledge or schematics. Consider the security and risk of who may need to access the file if unauthorized people see the data it contains. If intruders get access to your data center and know to take the server tag as "customer database", then the map will help them succeed.

Data documents in the data center should be stored in a safe place, especially with access permissions. If you do not have the permission to access the data, it will pose a great security risk to the data center, especially hacker intrusion, once these materials are obtained (many documents in the data center contain user name and password information), it is easy to control the entire data center. Therefore, security precautions are very important for documents.

Document update importance

In some respects, some data center documents are rarely updated, but at least not better. The IT department often ignores the updates of documents, which makes the content and status quo of documents different.

If no documentation is available, you may not know how to modify the configuration or fix the fault. However, outdated documents may also lead to detours for technicians. Imagine that a system administrator cannot log on because the password recorded in the document is not updated in time, instead, we thought it was a system fault.

The structure of the data center is not updated frequently. However, after the old devices are dismounted and new devices are mounted, and the network is upgraded, they should be updated immediately. It is best to record every step of the change management process.