OA and MIS Systems

What is Office Automation

Office automation (OA: office automation) is based on Internet/Intranet technology. Based on the concept of workflow, internal staff can easily and quickly share information and work collaboratively efficiently; in the past, complicated and inefficient manual office work methods were changed to achieve rapid and all-round information collection and information processing, providing a scientific basis for enterprise management and decision-making. The degree to which an enterprise realizes office automation is also a standard to measure its modernization management.

Although many applications such as Lotus 1-2-3 and MS Office can improve office efficiency
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It is only for personal work. Office automation not only improves personal office efficiency, but also enables group collaboration. Collaboration means information exchange, coordination, and cooperation. Due to the existence of the network, such communication and coordination can be completed almost instantly, and there is no need to worry about whether the other party is beside the phone or whether there is a fax machine available. The group work mentioned here can include a group of staff members who are geographically distributed and even distributed in various places around the world, so that the working hours are different.

Office automation can be very closely integrated with the business of an enterprise, or even customized. Therefore, functions such as information collection, query, and statistics can be closely associated with specific services. The operator only needs to click a button to get the desired result, which greatly facilitates the management and decision-making of enterprise leaders.

Office automation is also a channel for enterprises to connect with the whole world. Enterprise Intranet networks can be connected to the Internet. On the one hand, employees of an enterprise can findTechnical materials, Market conditions, and contact with existing or potential customers and partners; on the other hand, other enterprises can access your external enterprise information through the Internet, such as enterprise introduction, production and operation performance, business scope, products/services, and other information. This serves as a publicity and introduction. With the promotion of office automation, more and more enterprises will connect to the Internet through their own intranet network, so the potential of such online communication will be enormous.

Currently, enterprise office automation can be divided into the following four categories:

It is slow to get started and is still stuck in the use of non-networked computers, using MS Office series, WPS series of applications to improve personal office efficiency.

I have already established my own intranet network, but I still work on my own without a good application system to support collaborative work. The network is idle, and the enterprise's investment does not produce the expected benefits.

An Intranet network has been established, and employees in the enterprise communicate information via email, achieving limited collaboration, but the benefits are not obvious.

You have already created your own intranet network. You can use the secondary-developed general office automation system to better support information sharing and collaboration, and provide smooth information channels for external contacts; publishing and publicizing enterprise products, technologies, and services through the Internet; Intranet has produced positive benefits for enterprise operation. Now we are developing or using an integrated office automation system tailored to our business to achieve scientific management and decision-making, enhance the competitiveness of enterprises, and make them grow and grow continuously.

Office automation has become the consensus of the business community. Many enterprises realize that building office automation as soon as possible and taking the lead will help to maintain a competitive advantage and create a virtuous circle of enterprise development.

The implementation of office automation should consider the actual situation of enterprises, mainly the economic strength of enterprises. According to the above analysis, the first type of enterprises require a lot of investment in office automation construction, both building an enterprise intranet network and developing an office automation system, enterprises must have strong economic strength to complete the process. For enterprises in the second and third categories, the enterprise intranet network already exists, but there is no or no good office application system, therefore, you only need to invest much less money in the development of general office automation systems, resulting in a high return on investment. Even if one-step development of an integrated office automation system requires less investment than the network, the resulting economic benefits are higher. For the fourth type of enterprises, due to their good office automation Foundation, only a small amount of investment is required to achieve the highest level of office automation.

So what kind of enterprise is suitable for office automation (OA) systems? Almost all enterprises are suitable for using office automation (OA) systems, but different enterprises use different purposes, specifically:

[1] enterprises that are not getting started with Informatization

Because there is no basis for information-based applications, first going to office automation (OA), note that OA has a success rate of nearly 100%, which is conducive to improving the basic quality of personnel at all levels of the enterprise and practical computer operation capabilities, it is conducive to the future development of enterprise informatization in the business field.

[2] enterprises that fail informatization or seriously lack confidence in informatization

Informatization failure, especially the failure of large-scale business management systems, such as ERP, is a heavy blow to the confidence of enterprises. In order to reshape confidence or avoid risks at the beginning, choosing office automation is a choice.

[3] enterprises that lack information-based capital preparation

Investment in information technology is generally relatively expensive, and most enterprises will hesitate when they do not see the actual results. Therefore, for cautious enterprises or companies with insufficient funds, going to office automation (OA) is helpful for enterprises to gradually understand the informatization of enterprises and their functions, and to reduce the blindness of future informatization.

[4] enterprises that have business management systems and need to further improve the administrative office and internal information exchange environment

Office automation (OA) is complementary to the business management system, which can enrich and improve the form and content of Enterprise Informatization work.

what is mis
the so-called MIS (Management Information System) system, A system composed of people, computers, and other peripheral devices that can collect, transfer, store, process, maintain, and use information. It is an emerging science. Its main task is to maximize the use of modern computer and network communication technology to strengthen enterprise information management, by investigating and understanding the human, material, financial, equipment, technology and other resources owned by the enterprise, establishing correct data, processing and compiling various information and materials, and providing them to the management personnel in a timely manner, in order to make correct decisions, and continuously improve the management level and economic efficiency of enterprises. At present, the enterprise's computer network has become an important means for enterprises to carry out technical transformation and improve the level of enterprise management. With China's integration with the world's information highway, enterprises will surely bring huge economic and social benefits for enterprises to obtain information through computer networks, the enterprise's office and management will all develop in an efficient, fast, and paperless manner. The MIS system is usually used for System Decision-making. For example, the MIS system can be used to find out the problems that need to be solved urgently, and the information can be fed back to the upper management personnel in a timely manner, let them know the progress or shortcomings of their current work. In other words, the ultimate goal of the MIS system is to make managers know the current situation of the company in a timely manner and grasp the future development path.

A complete MIS should include: Auxiliary Decision-making System (DSS), Industrial Control System (IPC), office automation system (OA) as well as databases, model libraries, inventory databases, knowledge bases, and interfaces for exchanging information with higher authorities and the outside world. In particular, office automation systems (OA) and information exchange with higher authorities and the outside world are inseparable from the application of Intranet. It can be said that modern enterprise MIS cannot have no intranet, but the establishment of Intranet must depend on the system structure and software and hardware environment of MIS.

The core of the traditional MIS system is the CS (Client/Server -- Client/Server) architecture, while the core of the Internet-based MIS system is the BS (Browser/Server -- Browser/Server) architecture. The BS architecture is superior to the CS architecture. The traditional MIS system depends on the special operating environment, which means that the operator's activity space is greatly limited; the BS architecture does not require a special operating environment. The MIS system can be operated wherever the Internet is available. The difference between the advantages and disadvantages is self-evident.

The Internet-based MIS System is an extension of the traditional MIS system concept. It can be used not only for high-level decision-making, but also for General Business Management. You can remotely browse, query, control, and review the system through user-defined Logon (or anonymous logon) and corresponding permission control. With the expansion of the Internet, existing companies and schools are no longer limited to physical and tangible regions, and the network itself becomes the space for actual development. The MIS System Based on the Internet makes up for the shortcomings of the traditional MIS system and fully embodies the characteristics of the modern network era. With the rapid development of Internet technology, the Internet will surely become the technical cornerstone of a new society. The Internet-based MIS system will surely become a new generation of management information system in the Internet era, with extremely optimistic prospects.

The management information system of marketing is a part of the overall MIS of an enterprise or an organization. MIS is an information system, which is programmedProgramCollect relevant information from various resources (both external and internal) to provide managers with functions at various levels, so that they can make timely and effective decisions on the various plans, monitoring and control activities they should be responsible. This indicates that the essence of MIS is a database about internal and external information, which can help managers to analyze, make decisions, plan and set control targets. Therefore, the focus is on how to use the information, rather than how to form the information.

The most effective MIS can reflect the changes of internal programs over time and how external variables change, that is, whether time and internal variables affect external variables. This creates a powerful and effective knowledge base that can help with prediction. Although the establishment and maintenance of MIS is very time-consuming and expensive, it is worthwhile for an organization compared with the potential benefits and the improvement of Decision-Making accuracy. Internet provides an ideal tool for establishing and maintaining MIS, which is also an important part of network marketing.