Practical PowerPoint documentation and template manipulation tips

Before you read this article, you may have been using Microsoft PowerPoint for a long time, and you can create your own presentations and organize them effectively, and even help those beginners. But PowerPoint has some less-known features that can help you improve your productivity and make your presentation more beautiful. These are some of the professional tips you can use to make PowerPoint as an expert.

1, add more to cancel the operand.

All Office users know that the Edit Undo command (Ctrl-z) can undo the last step. If you click the Drop-down arrow next to the "undo" icon, you can also allow you to undo a number of operations to get back to the previous working state.

PowerPoint allows you to undo up to 20 operations by default, but you can actually raise the limit to 150 times. Select Tools Options, and then click the Edit tab. In the Undo area, enter the value you want (from 3 to 150) for the maximum number of operands field, and then click OK to exit. Note that when you increase the maximum number of operations that can be canceled in PowerPoint, the PC memory it occupies increases as well.

2, re-use of your previous works.

If you've already done the same or similar slides in your previous presentation, you can take advantage of the previous results in your new presentation without having to start over again. You can insert slides from a previous presentation directly into the current presentation. First, display the current presentation in slide sorter view. Click where you want to insert the new slide, and choose Insert Slide from file to open a Slide Finder dialog box in the menu. In the Search Presentation tab, enter a file name (or browse to find it), and then press ENTER. Click the slide you want to insert, and then press the "Insert" button.

Alternatively, you can click the "Insert All" button to insert all the slides in the presentation into the current document at once.

3, apply multiple templates.

A long time ago, each presentation had only one design template, and there was no such limit; You can apply as many templates as you want in a presentation. For example, you might apply a second template to introduce a new topic or draw the attention of the audience.

To achieve this, you need to display the presentation in normal view and have the tag area appear on the left side of the screen. In the slide marker, click one or more slide icons that you want to apply the template to. Select Format Slide Design from the menu (or click the Design button directly) to display the Slide Design task pane. Select the template icon you want to apply, and then click the Drop-down list arrow to the right of the template icon and select Apply to selected slides.

4, import the document.

If the text you want to enter in the presentation already exists in the Word file, you don't need to manually enter it again. You can open that Word file directly in PowerPoint. You may need to make some formatting adjustments to the imported documents, but that's certainly more convenient than the text you manually enter. A hint: If the original Word file uses an outline title, the effect of the import is the best.

First select File Open in PowerPoint. In the Open dialog box, tap the drop-down arrow to the right of file type, and then select All files. Double-click the Word document you want to open in PowerPoint. It will open like a new presentation.

5, use the "Auto Adjust" button.

If there's too much text on one slide, you can use the AutoFit feature to split the text into two slides. Click the text area to see the AutoFit button on the left side of the area (its shape is two horizontal lines with arrows up and down), click the button and choose "Split between two slides" from the submenu.

6, the output data to the Word document.

Sometimes you need to distribute your presentation as text to co-workers or customers, and it's best to export the presentation as a Word document.

In PowerPoint, select File, send, Microsoft Word. In the Send to Microsoft Word dialog box, select the layout you want to use in Microsoft Word. For example, you can select "Use outline only" to create a document with text only; Select "Blank rows next to slides" to create a series of slide thumbnails with commented lines. After you choose a good layout, click on the "OK" button to send the presentation to Word.