Prevent document formatting from being changed in Word2003

The "Protect Document" feature of Word 2003 has been greatly improved, with the exception of previous versions of revision protection, annotation protection, and form protection, as well as new restrictions on document formatting, and protection of the document's local features. First look at formatting restrictions on the document to protect the document format.

1. Click the Protect Document command on the Tools menu to enter the Protect Document task window.

2. In the Protect Document Task window, select the Restrict formatting to selected styles check box, and click the Settings button (as shown in Figure 1).

Figure 1 Protection Window Settings window

3. In the Formatting Restrictions dialog box that pops up, check the restrict formatting to selected styles, and then in the dialog box, select the style you want to format, and clear the checkboxes for the styles in the document that are not allowed to be formatted (as shown in Figure 2).

Figure 2 Formatting restrictions

4. The Click OK button will pop up a warning dialog box and click "Yes" button.

For example, we canceled the "Heading 1 style" Check in the Formatting Restrictions dialog box, and then click "Yes" in the pop-up warning dialog box, so that the area format where the Heading 1 style is applied will be cleared and the other formatting retained.

5. In the Protect Document window, click Yes, start Force protection.

6. In the Start Mandatory Protection dialog box, type a password in the new password (optional) box, confirming that the password is "yes" to start the document formatting restrictions feature.

Tips:

1, to limit the style to the minimum number of recommended options, click the Recommended Style button in Figure 2. You can limit the styles to fewer options, but this removes the styles that Microsoft Word uses in some features, such as a table of contents and bulleted or numbered lists.

2. If you want to keep part of the type of AutoFormat (Tool/AutoCorrect Options/Type AutoFormat), for example, change the score "1/2" to "? , select the Allow AutoFormat Override Formatting restrictions check box.