Project Collaboration System Overview

Project Collaboration System Overview

With the rapid development of information technology, advanced computer technology is gradually adopted in the engineering field to manage and operate projects, it also hopes to use a good system to manage the creation, accumulation, and Innovation of Enterprise Knowledge. Enterprises should think about how to use the network technology to span time and space restrictions. Through a collaborative work management platform, all the information throughout the project lifecycle should be managed centrally and effectively, allow project teams distributed across different regions and countries to work in a centralized and unified environment and obtain the required project information at any time, so as to further clarify the responsibilities of project members, improve the efficiency and productivity of the project team. This management platform not only classifies, stores, and shares the knowledge created and accumulated in projects, but also serves as the basis for enterprise knowledge management in the future.

Collaborative work platform

For any project, many departments and units are involved at different stages with different levels of participation, including owners, design units, construction contracting units, supervision companies, suppliers, etc. At present, participants often use traditional point-to-point communication methods in the project process, which not only increases the overhead, increases the cost, but also cannot guarantee the timeliness and accuracy of the communication information content.

It is based on the concept of project lifecycle management. It integrates participants in the project cycle on a unified work platform and changes the traditional distributed communication mode, centralized information storage and access are achieved, which shortens the project cycle time, enhances the accuracy and timeliness of information, and improves the efficiency of collaborative work among participants.

Manage various design documents during the project process

At present, there are a large number of software used in the engineering field, and various formats of files are generated. There are still complex associations between these files, and these relationships also change dynamically, the management of these project content has gone beyond the scope of common document management systems. Based on the characteristics of engineering design, Bentley not only improves the standard document management function, but also controls the association between engineering design documents and automatically maintains the changes of these relations, reduces the workload of designers.

Main managed file content:

· Engineering drawing file: dgn/DWG/grating image...

· Project management documents: Design Standards/project specifications/progress information/various reports and logs...

· Project resource files: various templates/professional unit libraries/fonts/computation books...

Project Remote distributed storage

Large Engineering Projects often involve a large number of participants and are distributed in different cities or countries. The content of various participants can be stored and managed in a distributed manner, and the local cache technology is provided. This ensures unified control of project content and improves the efficiency of remote collaboration.

Provides C/S and B/S access methods

Is a typical three-tier architecture that provides standard Client/Server (C/S) access methods, high-performance (stability and speed ), meet the needs of users who use professional software (such as CAD/GIS), including engineers, surveyors, designers, etc. Also provide Browser/Server (B/S) access, it is easy and cost-effective to meet the needs of project management personnel, including the project manager, chief engineer, and owner. When a user is on a business trip, both methods support remote access, and the user can access the system through the public network and enterprise VPN. The two access methods are based on the same project database, ensuring data integrity and consistency. The B/S access method also provides powerful access functions, including security authentication, file modification, process control, viewing history, and comments.

Comprehensive image Publishing

The backend uses the publisher publishing engine to dynamically publish design files (dgn/DWG), Management Files in office format, and raster image files, after the design file is released, various vector information, layers, and reference relationships in the original file are completely retained, fully ensuring information integrity. For project management personnel and leaders at all levels, you can directly view various files in the project through a browser without installing any design software, which is simple and convenient, and saves the cost of buying professional software.

Secure Access Control

As there are many participants in the project, it is critical to ensure secure storage and access of information content. The data layer is separated from the operation layer to collect scattered engineering content information. centralized and unified storage is adopted to enhance controllability and security.

User access is controlled in three ways: user-level, object-level, and function-level. You need to use the user name and password to log on to the system and access the corresponding directories and files according to the pre-assigned permissions, this ensures that appropriate people can access the appropriate version of the appropriate information at the appropriate time.

Application Software Integration

It can fully integrate various industry software products of microstation and Bentley, and also provide excellent integration support for AutoCAD and application software of other AEC industries. These integrations allow users to access and directly read and write files in the application software, and can directly write the file attribute information into the drawing content.

Search

You can query the basic attributes of a document, including the name, time, creator, and file format. You can also customize attributes based on project conditions,

Query Based on these custom attributes. Full-text retrieval and engineering component indexing are also supported. various components (devices, pipelines, valves, and so on) in the model file are also supported) information Extraction to form an index.

Workflow Management

You can define the states of your workflows and processes according to different business specifications, and grant users access permissions in various States. When a workflow is used, a file can flow to a certain State in a serial manner between different States. In this state, a person with permissions can access the file content. With the management of workflows, You can standardize the design workflow to ensure secure access to various States.

Internal Message Communication

Users can send internal emails to each other through the messaging system to notify the other party of design changes, version updates, project meetings, and other matters. Users can also send files in the system as attachments. It also supports automatic message sending. when an event occurs, such as version update, file modification, and process status change, a message is automatically sent to the specified recipient.

Design work log

You can automatically record the design process of all users, including the user name, Operation action, operation time, and additional user comments. Records of these processes,

It is an important part of Design Quality Management and meets the requirements of ISO9001 for design process management.

Space-based content management environment

Geospatial management extends the project content management function, allowing all files to have spatial indexes. You can dynamically browse and obtain relevant content information based on the Space Location of the file on the map-based interface. The integrated map management function, dynamic coordinate system support, and spatial index tools can help users efficiently manage project information. Through ArcGIS connector, you can also exchange data with a spatial database.

Standardized Management and design standards

Provides unified workspace settings so that users of microstation and AutoCAD can use standard design standards. Meanwhile, the document encoding settings allow all documents to be managed according to standard naming rules, facilitating project information query and browsing. The management method fully conforms to the current popular BIM (Building Information Model) Ideas in the industry, and provides a good implementation tool for Bim.

Archive Management

IDOC is an archive management module. It is based on national archives regulations and focuses on improving the level of data archives management and utilization value. It is an enterprise-level archive and resource.

Source management software.

Enterprise Web Portal Integration

Microsoft Office SharePoint Portal Server 2003 is an enterprise portal solution that provides functions such as team collaboration, site management, and business processing. In addition, Sharepoint is a powerful and flexible work environment, which brings higher efficiency and productivity to your AEC-related work. A unified and customizable user interface environment allows project members to conveniently manage, query, and collaborate with each other no matter where the project is located; displays data of all projects in a single site and works collaboratively. You can customize Web components to meet your special business needs, it can be integrated with other information systems through Web Services and Web parts. It facilitates the integration of design software and other office software, so that the data of a software changes, it can trigger updates of data related to other software in a timely manner and has a sound notification mechanism.

Scalability Interface

Provides open interfaces for data integration with other management systems (Documentum, filenet, SAP. At the same time, the second development kit of the program is provided. All interfaces are based on the C language API, so that users can use various development tools for system secondary development according to their own business needs.

Is an engineering project team collaboration system, used to help the team improve quality, reduce rework and ensure that the project is completed on time.

It has been proved that efficiency can be improved and cost can be reduced in various types and scale projects, which is different from the competitor's system, it is the only system that provides integrated solutions for content management, content publishing, design reviews, and asset lifecycle management.

More importantly, the real-time collaboration in the distributed team is optimized, and onpremise can be deployed in your office or online as a hosting solution.