Project Procurement Management

Project Procurement Management includes various processes for purchasing or obtaining required products, services or results from outside the project team. A project organization can be either a buyer or a seller of the project's products, services, or achievements.

Project Procurement Management includes contract management and change control processes. Through these processes, a contract or procurement order is prepared and issued by members of the project team with relevant permissions, and then the contract or procurement order is managed.

Project Procurement Management also includes any contract that controls external organizations (buyers) to obtain deliverables of the project from the execution Organization (seller, and manage the contractual obligations of the project team as stipulated in the contract.

I. Planning and purchasing management

Planning and procurement management is the process of recording project procurement decisions, clarifying procurement methods, and identifying potential sellers. The main role of this process is to determine whether external support is required. If necessary, it also determines what to purchase, how to purchase, how much to purchase, and when to purchase.

Planned procurement:Input, tools and technology and Output

Data Flow chart of planning procurement management

1.1 procurement Statement of Work

Prepare a statement of work (SOW) for each purchase based on the project scope benchmark and define the scope of the project to be included in the relevant contract. The procurement of sow should describe in detail the products, services or results to be purchased so that potential sellers determine whether they are capable of providing such products, services or results. The extent to which the information should be detailed varies depending on the nature of the purchased product, the buyer's needs, or the form of the proposed contract. The sow may include specifications, quantities, quality, performance parameters, performance periods, work locations and other requirements.

Ii. implement procurement

Procurement is the process of obtaining the seller's response, selecting the seller and granting the contract. The main role of this process is to achieve an agreement to ensure the expected coordination between internal and external stakeholders.

Implementation procurement: inputs, tools and technologies and outputs

Data Flow chart for implementing procurement

Iii. Procurement Control

Controlling procurement is the process of managing procurement relationships, supervising contract execution, implementing changes and taking corrective measures as needed. The main role of this process is to ensure that buyers and sellers comply with legal agreements to meet procurement requirements.

Control procurement: inputs, tools and technologies and outputs

Data Flow chart for controlling procurement

Iv. End procurement

Ending procurement is the process of completing a single project purchase. The main role of this process is to archive contracts and related documents for future reference.

End procurement: inputs, tools and technologies and outputs

Data Flow chart for ending procurement

Project Procurement Management